Attention all RCUH Regular employees, 75%FTE or more:

We are pleased to announce a few enhancements to the RCUH Group Long Term Disability and Group Life Insurances which will be effective on July 1, 2010:

1)    Long Term Disability Insurance:

Beginning July 1, 2010, the RCUH Group Long Term Disability Insurance will be provided and administered by the Standard Insurance Company (previously administered by the Northwestern Mutual Life).

In addition, the Group Long Term Disability (LTD) maximum monthly benefit will be increased from $10,000 to $15,000. 

2)    Group Life Insurance:

Also beginning July 1, 2010, the RCUH Group Life Insurance will be provided and administered by the Standard Insurance Company (previously administered by Pacific Guardian Life).

Currently, coverage is provided at two (2) times annual salary not to exceed $250,000.  Under the new plan, eligible employees will receive: 

 

            Two (2) times annual salary not to exceed $600,000 (default option)

 

Since the IRS requires employees to be taxed on the value of employer-provided group term life insurance over $50,000 (i.e., imputed income), the RCUH will be providing employees an opportunity to decrease their life insurance benefit to reduce or avoid “imputed income”.  It is important to note that employees wishing to decrease their benefit now, but later wish to increase coverage, will be required to complete a medical questionnaire (subject to review and approval by The Standard Insurance Company).  Reduced options include:

 

Two (2) times annual earnings not to exceed $200,000

 

Two (2) times annual earnings not to exceed $100,000

 

Two (2) times annual earnings not to exceed $50,000 (not subject to imputed income)

Group Life Insurance Open Enrollment: 

As a result of these new benefit options, the RCUH will hold a one-time Open Enrollment Period for the Group Life Insurance Benefit from Thursday, June 10, 2010 to Thursday, June 24, 2010. 

A Group Life Election /Beneficiary Designation Form will be mailed to eligible employees on/around June 10, 2010.  Employees are asked to submit their benefit option and to update their beneficiary designation.  If an enrollment change form is not received, the employee will receive the default option and no changes to their beneficiaries will be made.   Deadline to submit the form will be Thursday, June 24, 2010.  Form may be returned to: 2530 Dole Street, Sakamaki Hall D-100, Honolulu, HI 96822 or via fax at (808) 956-5022.

Should you have any questions, please contact Kristen Stevens at (808) 956-3100 or [email protected].

The Hawaii State Ethics Commission has issued a memorandum (attached) that provides important information about the gifts disclosure requirements for state officials and state employees.  Please note the June 30, 2010 filing deadline if this is applicable to you.

This is a friendly reminder that Annual Performance Evaluations and Personnel Action Forms for all regular, non-probationary employees are due to the RCUH Human Resources Office no later than Tuesday, June 1, 2010. 

For more information regarding the RCUH Annual Performance Evaluation and Pay Increase process, please refer to the Current News Article dated April 1, 2010.

The Resource

Volume 13 Issue 5
May 21, 2010

 

1 MONTH LEFT… 

…to utilize your current Flexible Spending Plan Accounts (Medical Expense Reimbursement & Dependent Care Expense Accounts).  The end of the current Flexible Spending Plan Year is quickly approaching (June 30, 2010).  Services must be incurred during the plan year ending June 30, 2010.   Unused contributions will be forfeited at the end of the plan year (NO EXCEPTIONS).  You may contact the Benefit Services of Hawaii At (808) 538-8900 to obtain an updated status of your account. Reimbursement forms can be obtained by downloading the form from www.bshi.net.    We urge all employees to submit their reimbursement forms to Benefit Services of Hawaii, Inc. in a timely manner.  Although services MUST be incurred by June 30, 2010, you do have 90 days after this date to submit your reimbursement forms with ALL supporting documentation (ex. receipts, contracts) needed to reimburse you for Flexible Spending monies.  DO NOT WAIT until the end of the 90-day grace period to submit your reimbursement forms!!!

 

Open Enrollment – CoNFIRMATION PROCESS

The 2010 Benefits Open Enrollment Period for eligible RCUH employees has ended.  Employees should be receiving a benefits confirmation statement outlining their elections (effective July 1, 2010) on/around May 28, 2010.  Please review the benefits listed on the statement for accuracy.  Any corrections to your benefits can be made on the “RCUH Open Enrollment Correction/Change Form” which will be on the back of the confirmation statement.  The final date to submit the Correction/Change Form to the RCUH Human Resources office will be Tuesday, June 8, 2010. 

 

Please note that the new plan year health insurance deductions will begin in the June 16-30, 2010 pay period.  All other new plan year deductions will commence in the July 1-15, 2010 pay period (Flexible Spending Plans & Supplemental Insurances). 

 

Please check your On-line Payroll Statements (via Employee Self-Service) to ensure that the deductions accurately reflect your elections.

 

IMPORTANT!! – RCUH Eligibility of Children in RCUH Medical Plans

RCUH Policy 3.520 Health Plans states that dependent children may remain eligible and covered on their parent’s medical plans until the age of 25 provided they are unmarried and are full-time students.  These eligibility requirements will remain unchanged for the RCUH July 1, 2010 to June 30, 2011 plan year.

The new health care reform law or the Patient Protection and Affordable Care Act (PPACA) will bring changes to the RCUH medical plans and policy.  Effective September 23, 2010, the PPAPC requires health care coverage to children up to age 26 (regardless of dependency, student or marital status).  The PPAPC requires any employer whose medical plan year begins after September 23, 2010 to amend its children eligibility requirements to conform with the new law’s requirements.  However because this part of the PPACA goes into effect after the RCUH Open Enrollment for its July 1, 2010 plan year, the RCUH will not include this change in children coverage until our July 1, 2011 plan year. 

Please contact Kristen Stevens at (808) 956-6979 or [email protected] if you have any questions or concerns. 

STUDENT VERIFICATION

All Students Assistants are responsible for submitting a Student Verification each semester in order to qualify for continued student employment. For all University of Hawaii students (eg: UH Manoa, UH Hilo, Honolulu Community College, Maui Community College, etc.), verification is not required, as RCUH has the ability to verify student status’ electronically through a UH database. However, verification is still needed for UH Outreach College and non-UH Schools (i.e. High School, Chaminade, HPU, etc). The following are acceptable forms of student verification:

 

a) Student registration or receipt

b) Letter of student registration from the registrar or counselor

c) Validated student I.D. card

d) Any other form of verification deemed acceptable by the Director of Human Resources

 

Failure to submit a Student Verification for the Fall 2010 semester by August 13, 2010 will result in termination of student employment. In addition, Student Assistants who no longer hold student status must be terminated from RCUH due to their ineligibility. Principal Investigators may initiate a termination action via the HRAP system.

 

Please contact Sharon Vong at [email protected] or (808)956-7307 if you have any questions.

REMINDERS:  NON-IMMIGRANT VISA HOLDERS

All foreign employees are required to notify RCUH HR of any changes to employment and/or personal status that may/may not affect their visa or work authorization. It is ultimately the foreign employee’s responsibility to ensure that these changes do not affect their ability to continue employment with the RCUH. 

 

TRAVELING? 

• Employees on J-1 or H-1B visas sponsored by the RCUH must contact Janet Zukemura at (808) 956-0871 or [email protected] if you intend on traveling.   We ask that you provide us at least a 2-week notice prior to travel so that we may ensure that you have the proper documentation to return to the U.S.

 

• Non-immigrant employees who have a pending “change of status” petition (i.e., change from J-1 to H-1b, change from F-1 to H-1b, etc.) with the U.S. Citizenship and Immigration Services (USCIS) must remain in the U.S. until a determination on the petition is rendered.  Whenever an individual with a pending “change of status” petition leaves the U.S., BCIS will likely cancel the petition since they consider the alien to have “abandoned” the request.  

 

SPRING 2010 TUITION REIMBURSEMENT PROGRAM

Those who were approved for the Spring 2010 Tuition Reimbursement Program have 30 days after the semester ends to turn in copies of their grades and receipt of payment in order to be reimbursed.  Due to the upcoming fiscal year end all documents must be received by June 15, 2010 to process Spring 2010 tuition reimbursements.

 

IMPORTANT Dates to Remember (June):

6/1	Payroll Deadline – 12:00 noon for PE 5/31/10
6/4-6/8	Web Time Preview 1
6/7	Pay Day
6/8	PAF Deadline
6/9	HRAMP Deadline
6/9-6/10	Web Time Preview 2
6/11	HOLIDAY – King Kamehameha Day
6/14-6/15	Web Time Input
6/16	Payroll Deadline – 12:00 noon for PE 6/15/10
6/22	Pay Day
6/22-6/24	Web Time Preview 1
6/24	PAF Deadline
6/25	HRAMP Deadline
6/25-6/28	Web Time Preview 2
6/29-6/30	Web Time Input

IMPORTANT Dates to Remember (July):

7/1	Payroll Deadline – 12:00 noon for PE 6/30/10
7/5	HOLIDAY – Independence Day
7/7	Pay Day
7/7-7/9	Web Time Preview
7/9	PAF Deadline
7/12	HRAMP Deadline
7/12-7/13	Web Time Preview 2
7/14-7/16	Web Time Input
7/16	Payroll Deadline – 12:00 noon for PE 7/15/10
7/22	Pay Day
7/22-7/26	Web Time Preview 1
7/26	PAF Deadline
7/27	HRAMP Deadline
7/27-7/28	Web Time Preview 2
7/29-7/30	Web Time Input

TIMESHEETS FOR THE MONTH OF May-June:
May 16-31

June 1-15

June 16-30

SSE Timesheet (Form D-9c)

2010 Personnel Action & Payroll Calendar

2010 Special Check Calendar

The Principal Investigator’s Corner

 

REMINDER: RCUH Annual Performance Evaluations DUE June 1, 2010
This is a friendly reminder that Annual Performance Evaluations and Personnel Action Forms for all regular, non-probationary employees are due to the RCUH Human Resources Office no later than Tuesday, June 1, 2010. 

For more information regarding the RCUH Annual Performance Evaluation and Pay Increase process, please refer to the Current News Article dated April 1, 2010.

NEW PI ORIENTATION

 

We would like to invite all NEW Principal Investigators to a special orientation session.  This informal session will provide you with the TOP 10 topics that PIs should be aware of when working with RCUH.  RCUH staff will be on-hand to answer any questions you may have.  All attendees will receive a resource guide for future reference. 

 

Here is a brief overview of the topics that will be covered:

 

• What is RCUH?
• What is my role as PI?
• Hiring and Managing RCUH Employees
• How do I pay my people?  (Payroll and Timekeeping)
• Purchasing and Payments
• Travel

Session information:

June 15, 2010 (Tuesday)

Time: 1:00 – 3:00 pm

Location: UH Manoa Campus Kuykendall Hall Room 208

 

You must RSVP to Keevan Matsumoto at [email protected] no later than Thursday, June 10, 2010.

 

 

IMPORTANT!!

RCUH Policy 3.520 Health Plans states that dependent children may remain eligible and covered on their parent’s medical plans until the age of 25 provided they are unmarried and are full-time students.  These eligibility requirements will remain unchanged for the RCUH July 1, 2010 to June 30, 2011 plan year.

The new health care reform law or the Patient Protection and Affordable Care Act (PPACA) will bring changes to the RCUH medical plans and policy.  Effective September 23, 2010, the PPAPC requires health care coverage to children up to age 26 (regardless of dependency, student or marital status).  The PPAPC requires any employer whose medical plan year begins after September 23, 2010 to amend its children eligibility requirements to conform with the new law’s requirements.  However because this part of the PPACA goes into effect after the RCUH Open Enrollment for its July 1, 2010 plan year, the RCUH will not include this change in children coverage until our July 1, 2011 plan year. 

Please contact Kristen Stevens at (808) 956-6979 or [email protected] if you have any questions or concerns. 

The 2010 Benefits Open Enrollment Period for eligible RCUH employees has ended.  Employees should be receiving a benefits confirmation statement outlining their elections (effective July 1, 2010) on/around May 28, 2010.  Please review the benefits listed on the statement for accuracy.  Any corrections to your benefits can be made on the “RCUH Open Enrollment Correction/Change Form” which will be on the back of the confirmation statement.  The final date to submit the Correction/Change Form to the RCUH Human Resources office will be Tuesday, June 8, 2010. 

 

Should you have any questions please contact Kristen Stevens at [email protected]. 

NOTE: This article is applicable to employees eligible for the RCUH Pre-Tax Transportation Benefit.

 

Effective July 1, 2010, the cost of the monthly adult bus pass will increase from $50.00 to $60.00.  Please see “TheBus New Fare Information” brochure below.  For employees who are already enrolled in the Pre-Tax Transportation (Qualified Transit) Benefit, you will need to change your monthly payroll deduction from $50.00 to $60.00 effective July 1, 2010 (deduction to be taken in the 06/01/2010 – 06/15/2010 pay period).  Please complete the RCUH Pre-Tax Transportation Benefit Change/Cancellation Form below and submit it to RCUH Human Resources by Tuesday, June 1, 2010.    

 

Should you have any questions, please contact Kristen Stevens at [email protected].

Click here for TheBus New Fare Information Brochure

 

Click here for the RCUH Pre-Tax Transportation Benefit Change/Cancellation Form

 

IMPORTANT!!

All eligible employees should have received their Open Enrollment benefits packets in the mail on/around April 21, 2010.  Unfortunately, there was an error in the 2010-11 Kaiser Benefits Summary.  We incorrectly noted on the summary that Physician’s Office Visits (outpatient) were covered at “No Charge”; however, there is actually a $15 per visit charge for members. 

Click here for the corrected Kaiser Benefits Summary. 

We sincerely apologize for this error.  Please contact Kristen Stevens at (808) 956-6979 or [email protected] if you have any questions or concerns.