The RCUH Financial Portal is back in operation and Fiscal Administrators may resume approving transactions.

On Thursday, June 13, 2024, we encountered a system error which affected our end of day business processing.  Vendor payments for transactions approved on June 13 will be processed in accordance with our normal processing schedule.

RCUH transactions approved on June 13 for UH Extramural and SRRC accounts will be transmitted and posted to the UH Kuali Financial System on June 14.

We apologize for the inconvenience and appreciate your patience. If you have any questions, please contact [email protected].

On Thursday, June 13, 2024, we encountered a system error which affected our end of day business processing.  Vendor payments for transactions approved on June 13 will be processed when the issue is resolved.

At this time, online purchasing, payment, and travel transactions cannot be approved in the Financial Portal until the issue is resolved.  We are working to resolve the issue and we will post an updated announcement when the Financial Portal is back in operation.

RCUH transactions approved on June 13 for UH Extramural and SRRC accounts will NOT be transmitted or posted to the UH Kuali Financial System, and UH Project Fiscal Reports may reflect incorrect amounts and balances until the issue is resolved.

We apologize for the inconvenience and appreciate your patience. If you have any questions, please contact [email protected].

The RCUH Financial Portal is back in operation and Fiscal Administrators may resume approving transactions.

On Friday, June 07, 2024, we encountered a system error which affected our end of day business processing.  Vendor payments for transactions approved on June 07 will be processed in accordance with our normal processing schedule.

RCUH transactions approved on June 05 for UH Extramural and SRRC accounts will be transmitted and posted to the UH Kuali Financial System on June 10.

Additionally, vendor payments for transactions approved June 06 have been processed in accordance with our normal processing schedule.  Checks were printed and distributed, and ePayments (ACH and Card) were processed.  However, the Financial Portal Approved listing screens and Search All Documents have not been updated with payment information (Check Date, Check Number, Payment Type) for transactions approved on those days.  Thank you for your patience as we continue to work on resolving this issue.

We apologize for the inconvenience and appreciate your patience. If you have any questions, please contact [email protected].

On Friday, June 07, 2024, we encountered a system error which affected our end of day business processing.  Vendor payments for transactions approved on June 07 will be processed when the issue is resolved.

At this time, online purchasing, payment, and travel transactions cannot be approved in the Financial Portal until the issue is resolved.  We are working to resolve the issue and we will post an updated announcement when the Financial Portal is back in operation.

RCUH transactions approved on June 07 for UH Extramural and SRRC accounts will NOT be transmitted or posted to the UH Kuali Financial System, and UH Project Fiscal Reports may reflect incorrect amounts and balances until the issue is resolved.

Additionally, vendor payments for transactions approved on June 06 have been processed in accordance with our normal processing schedule.  Checks were printed and distributed, and ePayments (ACH and Card) were processed.  However, the Financial Portal Approved listing screens and Search All Documents have not been updated with payment information (Check Date, Check Number, Payment Type) for transactions approved on those days.  Thank you for your patience as we continue to work on resolving this issue.

We apologize for the inconvenience and appreciate your patience. If you have any questions, please contact [email protected].

The RCUH Financial Portal is back in operation and Fiscal Administrators may resume approving transactions.

On Wednesday, June 05, 2024, we encountered a system error which affected our end of day business processing.  Vendor payments for transactions approved on June 05 will be processed in accordance with our normal processing schedule.

RCUH transactions approved on June 05 for UH Extramural and SRRC accounts will be transmitted and posted to the UH Kuali Financial System on June 06.

Additionally, vendor payments for transactions approved on May 31 and June 03 have been processed in accordance with our normal processing schedule.  Checks were printed and distributed, and ePayments (ACH and Card) were processed.  However, the Financial Portal Approved listing screens and Search All Documents have not been updated with payment information (Check Date, Check Number, Payment Type) for transactions approved on those days.  Thank you for your patience as we continue to work on resolving this issue.

We apologize for the inconvenience and appreciate your patience. If you have any questions, please contact [email protected].

On Wednesday, June 05, 2024, we encountered a system error which affected our end of day business processing.  Vendor payments for transactions approved on June 05 will be processed when the issue is resolved.

At this time, online purchasing, payment, and travel transactions cannot be approved in the Financial Portal until the issue is resolved.  We are working to resolve the issue and we will post an updated announcement when the Financial Portal is back in operation.

RCUH transactions approved on June 05 for UH Extramural and SRRC accounts will NOT be transmitted or posted to the UH Kuali Financial System, and UH Project Fiscal Reports may reflect incorrect amounts and balances until the issue is resolved.

Additionally, vendor payments for transactions approved on May 31 and June 03 have been processed in accordance with our normal processing schedule.  Checks were printed and distributed, and ePayments (ACH and Card) were processed.  However, the Financial Portal Approved listing screens and Search All Documents have not been updated with payment information (Check Date, Check Number, Payment Type) for transactions approved on those days.  Thank you for your patience as we continue to work on resolving this issue.

We apologize for the inconvenience and appreciate your patience. If you have any questions, please contact [email protected].

The RCUH Financial Portal is back in operation and Fiscal Administrators may resume approving transactions.

On Monday, June 03, 2024, we encountered a system error which affected our end of day business processing.  Vendor payments for transactions approved on June 03 will be processed in accordance with our normal processing schedule.

RCUH transactions approved on June 03 for UH Extramural and SRRC accounts will be transmitted and posted to the UH Kuali Financial System on June 04.

Additionally, vendor payments for transactions approved on May 31 have been processed in accordance with our normal processing schedule.  Checks were printed and distributed, and ePayments (ACH and Card) were processed.  However, the Financial Portal Approved listing screens and Search All Documents have not been updated with payment information (Check Date, Check Number, Payment Type) for transactions approved on those days.  Thank you for your patience as we continue to work on resolving this issue.

We apologize for the inconvenience and appreciate your patience. If you have any questions, please contact [email protected].

On Monday, June 03, 2024, we encountered a system error which affected our end of day business processing.  Vendor payments for transactions approved on June 03 will be processed when the issue is resolved.

At this time, online purchasing, payment, and travel transactions cannot be approved in the Financial Portal until the issue is resolved.  We are working to resolve the issue and we will post an updated announcement when the Financial Portal is back in operation.

RCUH transactions approved on June 03 for UH Extramural and SRRC accounts will NOT be transmitted or posted to the UH Kuali Financial System, and UH Project Fiscal Reports may reflect incorrect amounts and balances until the issue is resolved.

Additionally, vendor payments for transactions approved on May 31 have been processed in accordance with our normal processing schedule.  Checks were printed and distributed, and ePayments (ACH and Card) were processed.  However, the Financial Portal Approved listing screens and Search All Documents have not been updated with payment information (Check Date, Check Number, Payment Type) for transactions approved on those days.  Thank you for your patience as we continue to work on resolving this issue.

We apologize for the inconvenience and appreciate your patience. If you have any questions, please contact [email protected].

All online payment transactions processed in the Financial Portal after Friday, June 28, 2024 through Friday, August 30, 2024, will require service dates.  The service date format is MM/DD/YY.

For payments that will be processed or approved after Wednesday, July 31, 2024, are $100,000 or greater, and have service dates of June 30, 2024 or earlier, please complete the RCUH AP Worksheet.  Please include estimates or projections for invoices that have not been received as of July 31.  Please email your worksheet to Staci Saito at [email protected] by Thursday, August 1, 2024.   If there are no payments to report, please email Staci to report that there are no items by Thursday, August 1, 2024.

A service date field is provided on all payment forms and is identified with the heading “S/D”.  The service date is the date goods are received or services are performed.  For certain types of payments including travel completions, petty cash reimbursements, extended services, etc., the service date entered should be the last day of the period covered by the payment.  However, if the service period covers multiple fiscal years, please allocate costs in each fiscal year incurred.  For example, if the service period is from June 1, 2024 to July 31, 2024, record costs incurred from June 1 to June 30 with a 06/30/24 service date and costs incurred from July 1 to July 31 with a 07/31/24 service date.  

This information is needed to ensure that RCUH liabilities are properly reported as of June 30, 2024.  Our auditors, N&K CPAs Inc., will be reviewing selected documents processed during this period as part of their audit procedures.  Accordingly, please be advised that we may be requesting copies of payment documents for review. 

Please contact Maile Brooks at (808) 956-0508 or [email protected] if you have any questions.  Your cooperation is greatly appreciated.

*The deadline for SOQs has been extended to Friday, June 7, 2024.

Licensed attorneys who wish to provide specialized legal services to the Research Corporation of the University of Hawaii (RCUH) for Fiscal Year 2025 (July 1, 2024 – June 30, 2025), are invited to submit a Statement of Qualifications and Expression of Interest (SOQ) to RCUH pursuant to HRS § 103D-304.

RCUH is currently looking to contract for legal services in the following areas:

1. Employment:  Employment, disciplinary, termination, workers’ compensation and discrimination/retaliation issues.  Services shall include but not be limited to:
   • Drafting, reviewing, and providing advice and recommendations relating thereto;
   • Providing advice and recommendations regarding responses to claims asserted by current and former employees; 
   • Participating in negotiations regarding items (a) and (b); and
   • Providing guidance on applicable statutes, regulations, and other legal requirements.

Previous experience advising employers is essential, and previous experience advising government agencies is preferred.  

2. Employment:  Employee benefits, including retirement benefits.  Services shall include but not be limited to:
   • Drafting, reviewing, and providing advice and recommendations relating thereto;
   • Providing advice and recommendations regarding responses to claims asserted by current and former employees; 
   • Participating in negotiations regarding items (a) and (b); and
   • Providing guidance on applicable statutes, regulations, and other legal requirements.

Previous experience advising employers is essential, and previous experience advising government agencies is preferred.  

3. Immigration: Temporary visas and/or permanent residency applications.  Services shall include but not be limited to:
   • Drafting, reviewing, and providing advice and recommendations relating thereto.
   • Completing and filing permanent residency applications (previous experience representing both employers and employees in the permanent residency application process is essential);
   • Completing and filing temporary visa applications and related documentation; and
   • Providing guidance on applicable statutes, regulations, and other legal requirements.

4. Tax: Payroll, IRS compliance, foreign payroll and/or nonresident alien and foreign entity contractor payments (crossover immigration experience preferred), IRS compliance.  Services shall include but not be limited to:
   • Providing guidance on applicable statutes, regulations, internal policies, and other legal requirements.

5. Maritime: Charter, third-party vessel, and other marine-related agreements; marine insurance terms and policies.  Services shall include but not be limited to:
   • Drafting, reviewing, and providing advice and recommendations relating thereto; and
   • Providing guidance on applicable statutes, regulations, insurance policies/terms, internal policies, and other legal requirements.

Please email your SOQ to: [email protected] by Friday, June 7, to be eligible for consideration.  SOQs received after June 7, 2024, will be classified as “late submittals” for the balance of the fiscal year.  Late submittals will be considered for services beginning October 1, 2024, unless it is received after September 30, 2024, in which case the submittal will be considered for services at the start of the following quarter (i.e., January 1, 2025 or April 1, 2025).

SOQ forms are available here

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