ATTENTION:  Principal Investigators & Regular-Status employees at 50-100% FTE

RCUH is now coordinating one-hour Individual/Employee Retirement (GRA/SRA) Plan Advisory Sessions with TIAA via virtual meetings June 15-18. Regardless of your current status – whether you are a long-time employee, just hired, or somewhere in between – it is never too early or too late to consider retirement planning. During these personalized sessions, you will be able to discuss your personal financial/retirement goals with a TIAA Financial Consultant on a free and confidential basis.

Because these sessions are being held during normal business hours, all employees must notify their PIs and supervisors if they would like to attend. We encourage Principal Investigators to allow their employees to attend the TIAA Advisory Sessions, if requested. 

For employees unfamiliar with the SRA (Supplemental Retirement Annuity) plan, please note that unlike the GRA (Group Retirement Annuity) plan, there is no 12-month waiting period and you may enroll or make changes to your election at any time during the year. The SRA plan with TIAA is considered a 403(b) tax-deferred annuity plan which allows an employee to make contributions via payroll deduction from his/her pre-tax earnings over and above the amount being accumulated under the RCUH basic retirement plan (GRA). 

For more information about the GRA and SRA plans, please review Policy 3.560 RCUH Retirement Plans.

We have reserved the following dates and times for individual sessions:

Dates	Location
Tuesday, June 15	Virtual
Wednesday, June 16	Virtual
Friday, June 18	Virtual

If you have questions or are unable to schedule an appointment online, please call TIAA’s Service and Scheduling Group at (800) 732-8353 Mon-Fri 7am – 1pm Hawaiʻi Standard Time.

Relevant Forms and Documents:
TIAA-SRA Supplemental Retirement Annuity – Agreement for Salary Reduction Form (B-6)

Meetings are accessible for individuals with disabilities.  Individuals who require special needs accommodations may request assistance in writing to [email protected] prior to the scheduled meeting.

All RCUH Human Resources online systems will be down on Saturday, 05/22/21 at 5:00 AM (HST) to 10:00 AM (HST) for system maintenance.

This will include:

• Human Resources Portal
• Employee Self Service (ESS)
• Careers/Recruiting
• New Hire Documents (EHS)

We apologize for any inconveniences this may cause. If you have any questions, please contact Taylor Sumi at (808) 956-6318 or [email protected].

TO: All RCUH Regular-status (50-100%) FTE Employees with or w/o Medical/Dental Plan
FROM: Nelson Sakamoto, Director of Human Resources
SUBJECT:  RCUH HR IMPORTANT – 2021 RCUH Benefit Open Enrollment Begins – May 3 – 14, 2021

Employment Self Service (ESS): Open Enrollment Informational Materials and Benefits Summary

All Open Enrollment Informational Materials such as monthly premium rate sheets, enrollment forms, carrier videos (i.e., HMSA, Kaiser, HDS, NBS), Summary of Benefit Coverages, and additional materials can be found through Employee Self-Service (ESS) in the “RCUH Benefits Open Enrollment Materials” link to the right of your eTimesheet in the “Special Announcements” section. Information regarding your Benefits Summary is located in ESS > Benefits > Benefits Summary. You will be able to see the benefits you are currently enrolled in, employee and employer cost, and frequency of deductions of your benefits.

Important Dates

Monday, May 3, 2021 – Friday, May 14, 2021	RCUH Open Enrollment Period Review the Open Enrollment Information and submit forms.
Friday, May 14, 2021	DEADLINE 5:00 PM (HST) to submit Benefit Enrollment/Change/Waiver Forms to RCUH Benefits – Fax: (808) 956-5022 or Email: [email protected]
Thursday, July 1, 2021	Start date of Benefit Enrollment/Change

Medical and Dental Insurance

If you are not making any changes to your current medical and/or dental coverage no action is needed. If you are enrolling into a plan, changing a plan type (such as HMSA to Kaiser or HMO to PPO), or adding or removing dependents requires RCUH Group Health Plan Enrollment form (OEB-5Ha). Any employee that has waived coverage from a previous year or plans to waive coverage this year will be required to complete and submit a new RCUH Group Health Plan Waiver form (OEB-5Wb). Any employees who wishes to cancel their current plan and waive coverage for the new plan year must also complete and submit the RCUH Group Health Insurance Waiver Form (OEB-5Wb). Click HERE for more detailed information on Medical and Dental Insurance.

Flexible Spending Accounts (FSA): Healthcare and Dependent Care

If you are currently enrolled in an FSA Healthcare and/or Dependent Care plan, please note that action is needed on your part to re-enroll in a Healthcare and/or Dependent Care Flexible Spending Account for the new plan year July 1, 2021 – June 30, 2022. Any re-enrollments, enrollments, or changes to your FSA Healthcare and/or Dependent Care require RCUH Flexible Spending Enrollment & Change form (OEB-5F). Click HERE for more detailed information on FSA Healthcare and Dependent Care.

Supplemental Long-Term Care Insurance (LTC) and Life Insurance (Regular-Status FTE 75-100% only)

If you would like to enroll in Supplemental Long-Term Care Insurance please contact us at (808) 956-3100 or email [email protected] for assistance. If you would like to change the coverage amount of your life insurance coverage please complete and submit the RCUH Life Insurance Change Form (OEB-5L). Click HERE for more detailed information on Supplemental LTC and Life Insurance OE Changes.

Contact Information

Contact RCUH Employee Benefits for general inquiries on Open Enrollment, eligibility, and assistance with forms such as submission or filling them out.

Phone: (808) 956-6979 or (808) 956-2326                Email: [email protected]

Fax: (808) 956-5022

Contact RCUH HR Information Systems if you are having difficulty logging in to ESS.

Phone: (808) 956-9561 or (808) 956-8376                Email: [email protected]

All RCUH Human Resources online systems will be down on Saturday, 04/24/21 at 5:00 AM (HST) to 10:00 AM (HST) for system maintenance.

This will include:

• Human Resources Portal
• Employee Self Service (ESS)
• Careers/Recruiting
• New Hire Documents (EHS)

We apologize for any inconveniences this may cause.

If you have any questions, please contact Taylor Sumi at (808) 956-6318 or [email protected].

Link to pdf version of Memorandum

TO:               Principal Investigators and RCUH New Hires
FROM:         Nelson Sakamoto, Director of Human Resources
SUBJECT:     RCUH Employees May Self-Register for COVID-19 Vaccinations

Over the past few months, the RCUH has worked closely with the University of Hawai’i to provide our employees the opportunity to schedule a COVID-19 vaccination appointment under the University of Hawai’i’s 1B priority group classification. As staff considered essential to university operations, we encourage employees to take advantage of the COVID-19 vaccination opportunities. As the vaccine rollout rapidly expands here in Hawai’i, the RCUH will no longer be providing weekly new hire information to the Department of Health. RCUH Employees are encouraged to self-register for COVID-19 vaccinations using the links below.

As information and guidance on this dynamic matter is subject to change, for the latest information on COVID-19 resources and the COVID-19 vaccination, please refer to the Hawai’i State Department of Health website (www.https://hawaiicovid19.com/).

All individuals aged 16 years or older in Hawai’i County, Kaua’i County, and Maui County are eligible for COVID-19 vaccinations. Detailed information regarding registrations can be found in county websites (subject to change).

Hawai’i Island: Phase 2 – All individuals aged 16 years and older are eligible
               Hawai’i County Registration Information

Kaua’i: Phase 2 – All individuals aged 16 years and older are eligible
                Kaua’i County Registration Information

Maui: Phase 2 – All individuals aged 16 years and older are eligible
                Maui County Registration Information

The Hawai’i Department of Health (DOH) will expand COVID-19 vaccine eligibility to O’ahu residents aged 50 years and above beginning Monday, April 12, 2021. As a vital part of the University of Hawai’i community, RCUH employees are considered essential workers (in Phase 1C or higher) and are eligible for COVID-19 vaccine registration.

O’ahu: Phase 1C – All individuals aged 50 years and older, Essential Workers are eligible
               O’ahu City and County Registration Information

Recommended Process to Register under the Essential State Government Worker Designation 1C: (a) RCUH employees should use their Hawaii.edu email if they have one. To obtain/activate a UH email account: refer to the UH ITS website (here) and click on “Get a UH Username!” to provide the necessary information. (b) Register as a 1C essential state government worker. Please type in “RCUH/University of Hawaii ” as your employer and be prepared to show proof of affiliation with RCUH/University of Hawaii (RCUH ID, email, pay stub). (c) If you do not have an RCUH ID card, please email [email protected] and request a Verification of Employment for your COVID-19 vaccination. It is important for RCUH employees to identify as a “RCUH/University of Hawaii” employee because RCUH employees were included in the University of Hawai’i’s request for consideration under the Department of Health’s Essential State Government Worker Designation.  

Additional resources may be available as local pharmacies obtain access to additional doses of the vaccine. You may use the CDC Vaccine Finder for vaccination scheduling at a local pharmacy near you.

For vaccine appointments scheduled during work hours, RCUH employees should coordinate with their supervisors. For information on reporting hours for vaccinations, please refer to the guidance provided in RCUH Advisory #7 – COVID-19 Vaccinations (issued February 22, 2021).

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To: All Principal Investigators and Fiscal Administrators

On behalf of Nelson Sakamoto, Director of Human Resources, please see the attached memorandum.

Attachments:
Policy 3.510 Fringe Benefits
Fiscal Year July 1, 2020 to June 30, 2021 Fringe Benefits Schedule

 To:     All RCUH Regular-status (50-100%) FTE Employees

The RCUH 2020 Benefits Open Enrollment Period has ended.  Please review your benefits  summary in the Employee Self-Service (ESS) system to ensure that any  benefit changes  you made are reflected.  See attached instructions on how to access your summary of benefits to view your changes effective July 1, 2020.

If you have any questions or concerns, please contact [email protected] no later than Tuesday, June 9, 2020.

The following Open Enrollment Benefits and updated rates are currently viewable in the Benefits Summary for changes effective 7/1/20:

• Medical Enrollment Changes/Cancellation
• Dental Enrollment Changes/Cancellation
• Flex Spending Enrollments: Healthcare and/or Dependent Care only

Please note that the following NON-Open Enrollment Benefits changes with an effective date of 7/1/20 will NOT be viewable until on or after 7/13:

• SRA Elections
• Flex Spending Enrollments: Parking and Transit Expense Reimbursement
• Supplemental LTC Rate Changes, if applicable (effective July 1)

NOT available to view in the Benefits Summary:

• Life Insurance benefit/beneficiary

Attachment: Instructions to Review RCUH 2020 Open Enrollment Benefits

Effective May 1, 2019, the RCUH Human Resources Department Information System Section will change their email address from [email protected] to [email protected]. Please use this email address for any correspondence regarding the HR Portal, Employee Self-Service, and changes to HR records.

Please contact Taylor Sumi at 956-6318 or [email protected] if you have any questions or require additional information.

Attention Principal Investigators, Supervisors, and Administrative Staff: Annual Performance Evaluations will be required soon.  Below is the schedule of upcoming training sessions:

ISLAND	LOCATION	DATE	TIME
O‘ahu	UH Manoa, East-West Center Burns Hall Room: 4005/4009	Wednesday, April 17, 2019	9:00am – 10:30am
Maui	UH Maui College Room: Laulima 103	Friday, April 26, 2019	9:00am – 10:30am
O‘ahu	UH John A. Burns School of Medicine Room: MEB 301	Tuesday, April 30, 2019	9:00am – 10:30am
All Islands (HITS)	UH Manoa, Kuykendall 201 (See other locations below)	Wednesday, May 1, 2019	1:00pm – 2:30pm
Hawai‘i	UH Hilo Room: UCB 114	Friday, May 3, 2019	9:00am – 10:30am
Kaua‘i	Kaua‘i Community College (CANCELED) Room: OCET 106	Friday, May 10, 2019	9:00am – 10:30am

The May 1^st HITS training will be streamed to:

• Windward Community College, Akoakoa Room 113A
• Kaua‘i Community College, Learning Resource Center, Room 122B
• UH Maui College, Ka‘aike Room 105
• UH Hilo, Media Services Room 358
• CANCELED – Honolulu Community College, Building 7, Room 305
• CANCELED – Kapi‘olani Community College, Lama Building, Room 111A
• CANCELED – Leeward Community College, Learning Commons Room 108B
• CANCELED – UH West O‘ahu, Library Room 157

PIs, supervisors and administrative staff may register for the training through the RCUH Training Portal. As a reminder to those who have already registered, your username is your email address. If you need to request access as a new user, please complete the registration form.

Please contact RCUH Corporate Services at (808) 988-8314/8315 or [email protected] if you need assistance with registration.

Relevant RCUH Policy
3.410 RCUH 12-Month/Needs-Based Performance Evaluations

Annual Performance Evaluation Forms: 

• Short Form
• Long Form

Individuals who require special needs accommodations may request assistance in writing to [email protected] prior to the scheduled meeting.

To: Principal Investigators, Project Administrators, and Individuals Involved in the Hiring Process (Regular-Status and Non-Recruited)

From: Nelson Sakamoto, Director of Human Resources

Please find the attached memorandum regarding Act 108 which prohibits employers from inquiring about a job applicant’s salary history effective January 1, 2019.