Effective May 1, 2019, the RCUH Human Resources Department Information System Section will change their email address from [email protected] to [email protected]. Please use this email address for any correspondence regarding the HR Portal, Employee Self-Service, and changes to HR records.

Please contact Taylor Sumi at 956-6318 or [email protected] if you have any questions or require additional information.

Attention Principal Investigators, Supervisors, and Administrative Staff: Annual Performance Evaluations will be required soon.  Below is the schedule of upcoming training sessions:

The May 1^st HITS training will be streamed to:

• Windward Community College, Akoakoa Room 113A
• Kaua‘i Community College, Learning Resource Center, Room 122B
• UH Maui College, Ka‘aike Room 105
• UH Hilo, Media Services Room 358
• CANCELED – Honolulu Community College, Building 7, Room 305
• CANCELED – Kapi‘olani Community College, Lama Building, Room 111A
• CANCELED – Leeward Community College, Learning Commons Room 108B
• CANCELED – UH West O‘ahu, Library Room 157

PIs, supervisors and administrative staff may register for the training through the RCUH Training Portal. As a reminder to those who have already registered, your username is your email address. If you need to request access as a new user, please complete the registration form.

Please contact RCUH Corporate Services at (808) 988-8314/8315 or [email protected] if you need assistance with registration.

Relevant RCUH Policy
3.410 RCUH 12-Month/Needs-Based Performance Evaluations

Annual Performance Evaluation Forms: 

• Short Form
• Long Form

Individuals who require special needs accommodations may request assistance in writing to [email protected] prior to the scheduled meeting.

To: Principal Investigators, Project Administrators, and Individuals Involved in the Hiring Process (Regular-Status and Non-Recruited)

From: Nelson Sakamoto, Director of Human Resources

Please find the attached memorandum regarding Act 108 which prohibits employers from inquiring about a job applicant’s salary history effective January 1, 2019.

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TO:                      Principal Investigators, Fiscal Administrators, Project Administrators

FROM:                  Nelson Sakamoto, Director of Human Resources

Effective January 1, 2019, the Social Security/OASDI maximum wage base will increase to $132,900 up from $128,400 in 2018. Earnings above the Social Security wage base in a given payroll year are not subject to the 6.2% Social Security taxes.  As in prior years, there is no limit to the wages subject to the Medicare tax; therefore, all covered wages are still subject to the 1.45% tax.

The RCUH Policy 3.510 RCUH Fringe Benefits Schedule has been updated to reflect the adjustments to the FICA limit.

Please plan accordingly for these changes. If you have any questions, please feel free to contact RCUH Human Resources at [email protected] or (808) 956-3100.

Memorandum

To: All RCUH Employees

From: Nelson Sakamoto, Director of Human Resources

Please disregard any notice you may have received via email or other means from the University of Hawaiʻi (UH) pertaining to “Enrollment for New Payroll System Begins Today”.  This notice does NOT apply to RCUH employees (regardless of work location, agency or department).

This notice (refer to the attachment) and any similar notice in the future pertains to the conversion of the current State of Hawaiʻi Department of Accounting and General Services’ (DAGS) payroll system to a new DAGS payroll system, which the UH utilizes the DAGS payroll system for all of its employees.

The RCUH runs its own payroll system, which is not part of the University of Hawaiʻi’s or the DAGS payroll system.  If you have any questions, please call me at (808) 956-3100.

Click here to see the memo and UH announcement

ATTENTION:  Principal Investigators & Regular-status employees 50-100% FTE

Perhaps you have been contemplating enrolling in RCUH’s Supplemental Retirement Annuity (SRA) but need more guidance? Or perhaps you already have a SRA and received a pay raise so, you are deciding whether or not you would like to increase your contributions? Regardless of your current status, we would like to invite you to attend the upcoming TIAA Individual Retirement Counseling Sessions at the John A. Burns School of Medicine.

We encourage Principal Investigators to allow their employees to attend the TIAA Counseling Sessions if requested.  All employees must notify their PIs and supervisors if they would like to attend, as the sessions are being held during business hours.

If you are currently participating in RCUH’s Group Retirement Annuity (GRA) and/or SRA plans administered through TIAA OR if you are interested in enrolling into a TIAA SRA plan, the RCUH Human Resources Department is now coordinating one-hour Individual/Employee Retirement Counseling Sessions with TIAA.  During these meetings, you will be able to discuss your personal financial/retirement goals with a TIAA Financial Consultant on a free and confidential basis.

A TIAA representative will be able to assist you with planning for your retirement goals, including:

• Setting realistic goals for key life events and retirement
• Reviewing your investment mix and strategy
• Selecting your TIAA options
• Learning about TIAA retirement income flexibility

For employees unfamiliar with the SRA plan, it is considered a 403(b) tax-deferred annuity plan which allows an employee to make contributions via payroll deduction from his/her pre-tax earnings towards an individual retirement plan (i.e., SRA) through our third-party administrator, TIAA.  Enrolling or making changes to your SRA election may be done at any time during the year.

For more information about the GRA and SRA plans, please review Policy 3.560 RCUH Retirement Plans.

We have reserved the following dates and times for individual sessions:

To schedule an appointment, please use our secure website at:

http://www.tiaa-cref.org/schedulenow

If you have questions or are unable to schedule an appointment online, please call TIAA’s Service and Scheduling Group at (800) 732-8353 Mon-Fri 6am – 3pm Hawaiʻi Standard Time.

Relevant Forms and Documents:

TIAA-SRA Supplemental Retirement Annuity – Agreement for Salary Reduction Form (B-6)

Meetings are accessible for individuals with disabilities.  Individuals who require special needs accommodations may request assistance in writing to [email protected] prior to the scheduled meeting.

To: All Principal Investigators

From: Nelson Sakamoto, Director of Human Resources

Subject: National Science Foundation Article X – Notification Requirements Regarding Findings of Sexual Harassment, Other Forms of Harassment, or Sexual Assault published in the Federal Register on September 21, 2018 (Effective October 21, 2018)

Effective October 21, 2018 all projects receiving funding by the National Science Foundation (NSF) will be subject to the NSF’s Article X – Notification Requirements Regarding Findings of Sexual Harassment, Other Forms of Harassment, or Sexual Assault published in the Federal Register on September 21, 2018 (Attachment). The Research Corporation of the University of Hawai`i (RCUH) will cooperate with the University of Hawai`i’s (UH) efforts to comply with this NSF directive.

Any RCUH Direct Project receiving funding from the NSF is also subject to the NSF Article X. Principal Investigators and Co-Investigators of applicable RCUH Direct Projects will work with the RCUH to ensure compliance with this NSF directive.

Attachment: Memorandum from Nelson Sakamoto to Principal Investigators

Link to ORS Announcement: Notice of UH Temporary Protocol to Comply With New NSF Term and Conditions

The Research Corporation of the University of Hawai’i (RCUH) provides a broad range of staffing services to all University of Hawai’i (UH) Principal Investigators to employ staff in Hawai’i and locations outside of Hawai’i.  The purpose of this memo is to provide you with guidance on RCUH’s workers’ compensation insurance coverage and information you need to know if you employ or plan to employ staff outside of Hawai’i.

Please click here to see the memo.

The Hawai‘i State Ethics Commission has added additional ethics training classes in 2018 for state employees on O‘ahu and Hawai‘i Island. These classes provide an overview of the state ethics laws that apply to all state employees. Topics include: Conflicts of Interests, Gifts and the Reporting of Gifts, Confidential Information, Misuse of Official Position, and Post-Employment Restrictions.

Classes are open to all state employees and there is no fee to attend. Online registration for each class will begin approximately one month before the training date. Employees who would like to register for a class are encouraged to check the Commission’s website to see when online registration for the class begins.

REMINDER: RCUH also offers an online course on the Hawai‘i State Ethics Code in our Training Portal. Click here to log in or request a new account.

O‘ahu Trainings:

Hawaiʻi Island Trainings:

Maui Trainings:

How to register: After registration begins (see above registration dates), register online, call the Hawaii State Ethics Commission at (808) 587‐0460, or email the Commission’s office at [email protected].

To register groups of more than 10 employees, email the Commission’s office at [email protected].

Persons in need of special assistance: If you require special assistance or auxiliary aids or service (such as a sign language interpreter, large print materials, or wheelchair accessibility), please indicate so on your online registration form, or call the Commission’s office at (808) 587‐0460.