REMINDER:  RCUH’s 2014-2015 Benefit Open Enrollment Sessions

To:      All RCUH Regular 50-100% FTE Employees

 

The Annual RCUH Benefits Open Enrollment Period (BOEP) is here.  BOEP Forms/Documents were sent out to all RCUH benefits-eligible employees on Tuesday, April 22, 2014 and Wednesday, April 23, 2014, via email.  If you have not received your packet, please contact Jessica Gamiao or Moana Raquinio via email [email protected] to request for a duplicate packet.  Please review ALL of the materials provided.

 

RCUH’s 2014-2015 Benefit Open Enrollment Meetings have been finalized. During this time, you can make changes to your existing health plans and add on dependents. We will be announcing existing plan changes, changes to cost of premiums, and online resources. In addition, we will also have individual workshops outlining our voluntary insurances and flexible spending accounts. Please see below for information on the upcoming enrollment sessions:

 

 

We are excited to announce the following features for this year’s Open Enrollment Sessions:

• NEW! AGENDA at each Enrollment Session:

1^ST Hour – Carrier Presentation / Question & Answers

      2^ND Hour – Voluntary Products and Flexible Spending Account (FSA) Workshop / Question & Answer with  Carriers

      3^RD & 4^TH Hour – Retiree Health Insurance Changes & COBRA Q&A (Non-Open Enrollment) Session

• ENROLLMENT CALL CENTER for USAble Voluntary Products ONLY

• Prize Drawings for those who attend the Sessions & Workshops

 

We will announce more details in the next few weeks.  We look forward to your attendance in our upcoming sessions.

 

Open Enrollment sessions are accessible for individuals with disabilities.  For more information or to request an accommodation due to your disability, please contact Evelyn Moss at (808) 956-6965 or email [email protected] at least one week prior to the enrollment session.

Annual Performance Evaluations are coming soon!  Training sessions for all Principal Investigators, Supervisors, and Administrative Staff will be conducted by RCUH Human Resources to review/discuss the process and guidelines for the 2014 Annual Performance Evaluations and Pay Increases.  We encourage all PIs, Supervisors, and Administrative Staff to attend this training session.  The schedule of training sessions is as follows:

 

 

 

ISLAND	LOCATION	DATE	TIME
Oahu	Kuykendall Auditorium UH-Manoa Campus CANCELLED	Thursday, May 1, 2014	9:00am – 10:30am
Hilo	IFA Auditorium 640 N. A’ohoku Place CANCELLED	Friday, May 2, 2014	9:00am – 10:30am

 

Training to be announced for Kauai and Maui soon!

 

 

To sign up for training, click on RCUH Training Enrollment located on the RCUH home web page.

 

 

Meetings are accessible for individuals with disabilities.  For more information or to request an accommodation due to your disability, email [email protected] at least one week prior to the meeting.

 

 

Effective August 1, 2014, the RCUH will be eliminating the $50 per month subsidy to be used towards retiree medical insurance for RCUH retirees and their spouses.  We will post the revised policy on our website on August 1, 2014. The RCUH Retiree Term Life Insurance benefit will remain the same and will not be eliminated.

 

 

All retirees (and spouses) who are currently receiving this benefit will remain grandfathered into this benefit and have been notified via email and U.S. Mail. We have also provided notice via email and U.S. Mail to all current employees who are eligible for the $50 per month subsidy as of April 16, 2014. We will be providing additional information on this policy change and will address any questions relating to this change during our upcoming 2014 Open Enrollment sessions. Below is a listing of our upcoming Open Enrollment sessions:

 

 

Dates	Times	Locations
Monday, May 5, 2014	8:00 am to 12:00 pm	Oahu – UH Manoa, Kuykendall Auditorium
	1:00 pm to 5:00 pm	Oahu – Kaka’ako, JABSOM (TBD)
Tuesday, May 6, 2014	8:45 am to 12:15 pm	Big Island – UH Hilo, IFA Auditorium
	1:15 pm to 4:45 pm
Wednesday, May 7, 2014	8:00 am to 12:00 pm	Maui – UH Maui College, Laulima 225
	1:00 pm to 5:00 pm
Thursday, May 8, 2014	8:00 am to 12:00 pm	Kauai – Kauai CC, OCET-103
	1:00 pm to 5:00 pm
Friday, May 9, 2014	8:00 am to 12:00 pm	Oahu – Kaka’ako, JABSOM (TBD)
	1:00 pm to 5:00 pm	Oahu – UH Manoa, Kuykendall Auditorium

The 3rd and 4th hour of each session will be highlighting the Retiree Health Policy change and answer any questions relating to RCUH benefits. To sign up for enrollment sessions, click on RCUH Training Enrollment (located on the RCUH home web page at www.rcuh.com).

  

 

Open Enrollment sessions are accessible for individuals with disabilities.  For more information or to request an accommodation due to your disability, please contact Evelyn Moss at (808) 956-6965 or email [email protected] at least one week prior to the enrollment session.

 

 

 

If you have any questions regarding this policy change and elimination of the $50 subsidy for retiree health insurance, please email Renee Doi, Assistant Director of Human Resources at [email protected].

ATTENTION:  Regular status employees 50-100% FTE

If you are currently participating in RCUH’s Group Retirement Annuity (GRA) and/or Supplemental Retirement Annuity (SRA) plans administered through TIAA-CREF OR if you are interested in enrolling into a TIAA-CREF SRA plan, the RCUH Human Resources Department is now coordinating one-hour Individual/Employee Retirement Counseling Sessions with TIAA-CREF.  During these meetings, you will be able to discuss your personal financial/retirement goals with a TIAA-CREF Financial Consultant, on a free and confidential basis.

A TIAA-CREF representative will be able to assist you with planning for your retirement goals, including:

• Setting realistic goals for key life events and retirement
• Reviewing your investment mix and strategy
• Selecting your TIAA-CREF options
• Learning about TIAA-CREF retirement income flexibility 

For employees unfamiliar with the SRA plan, it is considered a 403(b) tax-deferred annuity plan which allows an employee to make contributions via payroll deduction from his/her pre-tax earnings towards an individual retirement plan (i.e., SRA) through our third party administrator, TIAA-CREF.  Enrolling or making changes to your SRA election may be done at any time during the year. For more information about the GRA and SRA plans, please go to our website, www.rcuh.com and review the RCUH Retirement Plans Policy (3.560).

 We have reserved the following dates and times for Individual Sessions:

Dates	Location	Times
May 14, 2014	John A. Burns Hall Room 3028 – Honolulu 1601 East-West Rd. Honolulu, HI  96848	9:00am – 4:00pm
May 15, 2014	John A. Burns Hall Room 3028 – Honolulu 1601 East-West Rd. Honolulu, HI  96848	9:00am – 4:00pm
May 16, 2014	John A. Burns Hall Room 3028 – Honolulu 1601 East-West Rd. Honolulu, HI  96848	9:00am – 4:00pm

 

To schedule an appointment, please use our secure Web site at: 

http://www.tiaa-cref.org/schedulenow 

If you have questions or are unable to schedule an appointment online, please call our Service and Scheduling Group at 800-732-8353 Mon-Fri 6am – 2pm Hawaii time.

Meetings are accessible for individuals with disabilities.  For more information or to request an accommodation due to your disability, contact Jessica Gamiao at (808) 956-2326 or email [email protected] at least one week prior to the session.

 

In order to minimize searching for the RCUH timesheets each pay period, we will have the current RCUH timesheet available in the Current News section of the RCUH website on the first working day of each pay period.                                                

 

Click here for the April 16-30, 2014 Timesheet

PAYROLL Deadline is May 1, 2014 noon

 

Payday for this timesheet is May 7, 2014

 

 

Next Announcement: May 1 (May 1-15)

The RCUH Human Resources Department is implementing changes in our work processes to streamline our business processes.  These changes in work and business procedures should save you time and expedite actions. 

Requesting Reclassifications of existing positions: 

The RCUH will no longer require a signed memo from the Principal Investigator requesting employee reclassification. Effective immediately, reclassification requests will only require an email from the Principal Investigator/Project Administrator, a revised position description (electronic version with Track Changes) and the employee’s updated resume/CV. 

We have revised RCUH Policy 3.360 RCUH Performance Based Compensation to reflect the revised requirements.

ATTENTION:  Regular status employees 50-100% FTE

If you are currently participating in RCUH’s Group Retirement Annuity (GRA) and/or Supplemental Retirement Annuity (SRA) plans administered through TIAA-CREF OR if you are interested in enrolling into a TIAA-CREF SRA plan, the RCUH Human Resources Department is now coordinating one-hour Individual/Employee Retirement Counseling Sessions with TIAA-CREF.  During these meetings, you will be able to discuss your personal financial/retirement goals with a TIAA-CREF Financial Consultant, on a free and confidential basis.

 

A TIAA-CREF representative will be able to assist you with planning for your retirement goals, including:

• Setting realistic goals for key life events and retirement
• Reviewing your investment mix and strategy
• Selecting your TIAA-CREF options
• Learning about TIAA-CREF retirement income flexibility 

For employees unfamiliar with the SRA plan, it is considered a 403(b) tax-deferred annuity plan which allows an employee to make contributions via payroll deduction from his/her pre-tax earnings towards an individual retirement plan (i.e., SRA) through our third party administrator, TIAA-CREF.  Enrolling or making changes to your SRA election may be done at any time during the year. For more information about the GRA and SRA plans, please go to our website, www.rcuh.com and review the RCUH Retirement Plans Policy (3.560).

 

We have reserved the following dates and times for Individual Sessions:

Dates	Location	Times
April 22, 2014	Oahu – Kaka’ako, JABSOM, Room 224P	9:00am – 4:00pm
April 23, 2014	Oahu – Kaka’ako, JABSOM, Room 224P	9:00am – 4:00pm

 

Click here for a map to John A. Burns School of Medicine (JABSOM), Kaka’ako 

 

To schedule an appointment, please use our secure Web site at: 

 

http://www.tiaa-cref.org/schedulenow 

 

If you have questions or are unable to schedule an appointment online, please call our Service and Scheduling Group at 800-732-8353 Mon-Fri 6am – 2pm Hawaii time.

The payroll deadline for the 4/01 – 4/15/14 pay period is 12:00 noon on Tuesday, APRIL 15, 2014.   The deadline has been moved up one day due to the Good Friday holiday.

 

Please note below the advanced payroll deadlines for the remainder of 2014.  All other payroll deadlines remain as usual (one working day after the end of the pay period).

 

Pay Period Ending	Payroll Deadline*	Holiday in Pay Period	Payday
4/01/14 – 4/15/14	4/15/14 12:00 noon	Good Friday (4/18/14)	4/22/14
6/16/14 – 6/30/14	6/30/14 12:00 noon	Independence Day (7/04/14)	7/07/14
8/16/14 – 8/31/14	8/29/14 12:00 noon	Labor Day (9/01/14)	9/05/14
10/16/14 – 10/31/14	10/31/14 12:00 noon	General Election Day (11/04/14)	11/07/14
12/16/14 – 12/31/14	12/31/14 12:00 noon	New Year’s Day (1/01/15)	1/07/15

 

*Payroll Deadline – when RCUH online timesheet submission, and supporting documentation, is due to RCUH Payroll.

 

Should you have any questions, please contact the RCUH Payroll Staff at [email protected].

 

Thank you,

 

RCUH Payroll Staff

SAVE THE DATE!

To:      All RCUH Regular 50-100% FTE Employees

 

RCUH’s 2014-2015 Benefit Open Enrollment Meetings have been finalized. During this time, you can make changes to your existing health plans and add on dependents. We will be announcing existing plan changes, changes to cost of premiums, and online resources. In addition, we will also have individual workshops outlining our voluntary insurances and flexible spending accounts. Please see below for information on the upcoming enrollment sessions:

 

 

We are excited to announce the following features for this year’s Open Enrollment Sessions:

• NEW! AGENDA at each Enrollment Session:

          1^ST Hour – Carrier Presentation / Question & Answers
          2^ND Hour – Voluntary Products and Flexible Spending Account (FSA) Workshop/Question & Answer with Carriers

          3^RD & 4^TH Hour – Retiree Health Insurance Changes & COBRA Q&A (Non-Open Enrollment) Session

• ENROLLMENT CALL CENTER for USAble Voluntary Products ONLY

• Prize Drawings for those who attend the Sessions & Workshops

 

To sign up for enrollment sessions, click on RCUH Training Enrollment (located on the RCUH home web page at www.rcuh.com).

 

We will announce more details in the next few weeks.  We look forward to your attendance in our upcoming sessions.

 

Open Enrollment sessions are accessible for individuals with disabilities.  For more information or to request an accommodation due to your disability, please contact Evelyn Moss at (808) 956-6965 or email [email protected] at least one week prior to the enrollment session.

In order to minimize searching for the RCUH timesheets each pay period, we will have the current RCUH timesheet available in the Current News section of the RCUH website on the first working day of each pay period.

                                            

 

Click here for the April 1-15, 2014 Timesheet

 

PAYROLL Deadline is April 15, 2014 noon

 

Payday for this timesheet is April 22, 2014

 

 

Next Announcement: April 16 (April 16-30)