TO:        All RCUH Applicants

FROM:  Nelson Sakamoto

              Director of Human Resources

The U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) has advised that employers who do business with the government invite all applicants to voluntarily self-identify themselves as an individual with a disability using the self-identification form provided by OFCCP (“Voluntary Self-Identification of Disability” (Form CC-305)).  All information obtained will be kept confidential and will not be used against you in any way.  This is a voluntary designation and is not required.  If you do not wish to participate, you do not need to submit paperwork to us.

However, if you wish to participate, please complete the OFCCP Form “Voluntary Self-Identification of Disability” (Form CC-305) and return to our office via any one of the following ways:

• Scan and e-mail completed form to:  [email protected]
• Fax completed form to:  (808) 956-9423   Attn:  Recruitment 
• Mail completed form to: 

RCUH Human Resources

Attn:  Recruitment

John A Burns Hall, 4^th Floor Makai Wing

1601 East West Road

Honolulu, HI  96848

Volume 17, Issue 1

March 24, 2014

 

“LIGHT DUTY” REQUESTS

As a reminder, all requests for light duty accommodations MUST be coordinated with your supervisor and the RCUH Human Resources (HR) Department.  A Job Physical Analysis (JPA) form must be completed and reviewed BEFORE you will be allowed to return to work.  This is to ensure that your physician is fully aware of your essential job duties and functions before making a determination on whether you are able or unable to perform these duties/functions safely. 

 

Employees are NOT authorized to return to work on light duty status without first receiving approval from the RCUH HR Department.  If you have any questions, please contact Elmer “Tahi” Lim at [email protected] or at (808) 956-3100.

 

3 MONTHS LEFT…

…to utilize your current Flexible Spending Plan Accounts (Medical Expense Reimbursement & Dependent Care Expense Reimbursement Accounts).  The end of the current Flexible Spending Plan Year is quickly approaching (June 30, 2014).  Services must be incurred during the plan year ending June 30, 2014.   Unused contributions will be forfeited at the end of the plan year (NO EXCEPTIONS).

 

We urge all employees to submit their reimbursement forms to National Benefit Services (NBS) in a timely manner.  Although services MUST be incurred by June 30, 2014, you do have 90 days after this date to submit your reimbursement forms with ALL supporting documentation (ex. receipts, contracts) needed to reimburse you for Flexible Spending monies.  DO NOT WAIT until the end of the 90-day grace period to submit your reimbursement forms!!!

 

In order to claim/submit for reimbursements, you need to complete the NBS reimbursement form and submit it along with a copy of your receipt(s) to “National Benefits Services” via fax, mail, or email:

• FAX: Salt Lake City Area Fax: (801) 355-0928

• Toll Free Fax: (800) 478-1528

• Mail: National Benefit Services, LLC, P.O. Box 8980, West Jordan, UT 84084

• Email: [email protected] (PDF, TIFF or JPEG files only)
  

If you have any questions or need additional reimbursement forms, please call (800) 274-0503 or download forms from the NBS website at www.nbsbenefits.com.

 

OPEN ENROLLMENT – COMING SOON!

The Annual Benefits Open Enrollment Period is just around the corner.  Notices/Forms will be sent out to all eligible employees in April.  Please look out for special announcements regarding Open Enrollment next month, April 2014.  As a reminder, benefit changes (e.g., enrollments, additions, etc.) made during the Open Enrollment period will be effective July 1, 2014.

 

IMPORTANT DATES TO REMEMBER (MARCH 2014)

3/3/2014	Payroll Deadline Noon
3/6/2014 – 3/10/2014	HR AMP Web Time Preview #1
3/7/2014	Pay Day
3/10/2014	PAF Deadline
3/11/2014	HR AMP Deadline
3/11/2014 – 3/12/2014	HR AMP Web Time Preview #2
3/12/2014 – 3/19/2014	ESS Black-Out Period
3/13/2014 – 3/17/2014	HR AMP Web Time Reporting Period
3/17/2014	Payroll Deadline Noon
3/20/2014 – 3/24/2014	HR AMP Web Time Preview #1
3/21/2014	Pay Day
3/24/2014	PAF Deadline
3/25/2014	HR AMP Deadline
3/25/14 – 3/27/2014	HR AMP Web Time Preview #2
3/26/2014	Holiday – Prince Kuhio Day
3/27/2014 – 4/3/2014	ESS Black-Out Period
3/28/14 – 4/1/2014	HR AMP Web Time Reporting Period

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

IMPORTANT DATES TO REMEMBER (APRIL 2014)

4/1/2014	Payroll Deadline Noon
4/4/204 – 4/8/2014	HR AMP Web Time Preview #1
4/7/2014	Pay Day
4/8/2014	PAF Deadline
4/9/2014	HR AMP Deadline
4/9/2014 – 4/10/2014	HR AMP Web Time Preview #2
4/10/2017 – 4/17/2014	ESS Black-Out Period
4/11/2014 – 4/15/2014	HR AMP Web Time Reporting Period
4/15/2014	Payroll Deadline Noon
4/18/2014	Holiday – Good Friday
4/22/14	Pay Day
4/22/2014 – 4/24/2014	HR AMP Web Time Preview #1
4/24/2014	PAF Deadline
4/25/2014	HR AMP Deadline
4/25/2014 – 4/28/2014	HR AMP Web Time Preview #2
4/28/14 – 5/5/2014	ESS Black-Out Period
4/29/2014 – 5/1/2014	HR AMP Web Time Reporting Period

 

TIMESHEETS FOR THE MONTH OF MARCH-APRIL

March 1-15, 2014

March 15-31, 2914

April 1-15, 2014

April 15-30, 2014

 

PRINCIPAL INVESTIGATOR CORNER

“LIGHT DUTY” REQUESTS

As a reminder, all requests for light duty accommodations MUST be coordinated with your supervisor and the RCUH Human Resources (HR) Department. A Job Physical Analysis (JPA) form must be completed and reviewed BEFORE you will be allowed to return to work.  This is to ensure that your physician is fully aware of your essential job duties and functions before making a determination on whether you are able or unable to perform these duties/functions safely. 

 

Employees are NOT authorized to return to work on light duty status without first receiving approval from the RCUH HR Department.  If you have any questions, please contact Elmer “Tahi” Lim at [email protected] or at (808) 956-3100.

 

 

EEO/AA POLICY

RCUH IS AN EQUAL EMPLOYMENT opportunity/affirmative action employer.  It is the policy of RCUH to afford equal employment opportunity to all individuals without regard to race, color, religion, sex, national origin, age, arrest and court record, handicap, marital status, or status as a disabled veteran or veteran of the Vietnam era.  RCUH’s Affirmation Action Plan describes the programs/procedures developed to ensure employment opportunities for women, minorities, handicapped, disabled, and Vietnam era veterans.  The Plan is available for inspection at the RCUH Human Resources Department.

In order to minimize searching for the RCUH timesheets each pay period, we will have the current RCUH timesheet available in the Current News section of the RCUH website on the first working day of each pay period.

                                                

Click here for the March 16-31, 2014 Timesheet

 

PAYROLL Deadline is April 1, 2014 noon

 

Payday for this timesheet is April 7, 2014

 

 

Next Announcement: April 1 (April 1-15)

TO:                  All RCUH Principal Investigators and Employees

FROM:            Nelson Sakamoto

                         Director of Human Resources 

SUBJECT:    Required Training: OSHA Hazard Communication Standard 2012 

The U.S. Occupational Safety and Health Administration has required all employees, as defined by OSHA’s Hazard Communication Standard 2012, to be trained on all new label elements and Safety Data Sheets (SDS) by December 1, 2013. OSHA’s HCS 2012 has been created to directly align with the Global Harmonization System (GHS) produced by the United Nations. Please see the definition of “Employee” below:   

Employee: means a worker who may be exposed to hazardous chemicals under normal operating conditions or in foreseeable emergencies. Workers such as office workers or bank tellers who encounter hazardous chemicals only in non-routine, isolated instances are not covered.

All RCUH Employees: If you have not yet completed the GHS training, please complete the GHS training (approximately 30 minute online training) by following the link to our GHS training module below:

GHS Training Link: https://www.brainshark.com/zurich/hazcon2012employee 

Please complete the online GHS training by April 7, 2014. Upon completion of the online training, participants will receive a certificate of completion via email. Please submit a copy of the GHS certificate of completion to Elmer “Tahi” Lim via scan and email to [email protected].

ATTENTION:  Regular status employees 50-100% FTE

If you are currently participating in RCUH’s Group Retirement Annuity (GRA) and/or Supplemental Retirement Annuity (SRA) plans administered through TIAA-CREF OR if you are interested in enrolling into a TIAA-CREF SRA plan, the RCUH Human Resources Department is now coordinating one-hour Individual/Employee Retirement Counseling Sessions with TIAA-CREF.  During these meetings, you will be able to discuss your personal financial/retirement goals with a TIAA-CREF Financial Consultant, on a free and confidential basis.

A TIAA-CREF representative will be able to assist you with planning for your retirement goals, including:

• Setting realistic goals for key life events and retirement
• Reviewing your investment mix and strategy
• Selecting your TIAA-CREF options
• Learning about TIAA-CREF retirement income flexibility 

For employees unfamiliar with the SRA plan, it is considered a 403(b) tax-deferred annuity plan which allows an employee to make contributions via payroll deduction from his/her pre-tax earnings towards an individual retirement plan (i.e., SRA) through our third party administrator, TIAA-CREF.  Enrolling or making changes to your SRA election may be done at any time during the year. For more information about the GRA and SRA plans, please go to our website, www.rcuh.com and review the RCUH Retirement Plans Policy (3.560).

We have reserved the following dates and times for Individual Sessions:

Dates	Location	Times
March 19, 2014	UH Maui College, Laulima 225 – Maui	9:00am – 4:00pm
April 1-4, 2014	Institute for Astronomy, Room 131 – Hilo	9:00am – 4:00pm

 

To schedule an appointment, please use our secure Web site at: 

http://www.tiaa-cref.org/schedulenow 

If you have questions or are unable to schedule an appointment online, please call our Service and Scheduling Group at 800-732-8353 Mon-Fri 6am – 2pm Hawaii time.

RCUH will be conducting an EEO and Sexual Harassment Prevention Training for Employees and Supervisors at UH Manoa.  RCUH requires EEO and Sexual Harassment Prevention Training for all employees every two years.

 

 

The purpose of this training is to provide RCUH employees and supervisors with an understanding of the RCUH EEO & Sexual Harassment Policy and the RCUH EEO Complaint/Investigation Process.  These policies apply to all employees and will provide you with a better understanding of what discrimination/sexual harassment is in the work place, how to prevent discrimination/sexual harassment from happening, and what RCUH’s policy is on discrimination/sexual harassment.  Knowing how to prevent occurrences of sexual harassment and discriminatory

behavior is critical in today’s world.

 

 

Policies:

 

3.110 RCUH Equal Employment Opportunity Policy

 

3.120 RCUH Sexual Harassment

 

TRAINING SESSION DATE

 

* Supervisors MUST attend session for employees.  Employees will be dismissed and Supervisor session will begin after a 5 minute break.

 

 

 

UH MANOA

 

DATE:               Thursday, March 20, 2014

 

TIME:                9:00AM-11:00AM (Employees and Supervisors)

 

                          11:00AM-12:00PM (continue with Supervisors only*)

 

LOCATION:     UH Manoa, Kuykendall Auditorium

 

 

 

To sign up for training, click on RCUH Training Enrollment located on the RCUH home web page.  If you are a current employee, log on to Employee Self Service to select training.

 

 

 

Meetings are accessible for individuals with disabilities.  For more information or to request an accommodation due to your disability, contact Evelyn Moss at (808) 956-6965 or email [email protected] at least one week prior to the session.

In order to minimize searching for the RCUH timesheets each pay period, we will have the current RCUH timesheet available in the Current News section of the RCUH website on the first working day of each pay period.

                                                

Click here for the March 1-15, 2014 Timesheet

 

PAYROLL Deadline is March 17, 2014 noon

 

Payday for this timesheet is March 21, 2014

 

Next Announcement: March 16 (March 16-31)

 

TO:                  Principal Investigators and Fiscal Officers

 

FROM:             Nelson Sakamoto, Director of Human Resources

 

SUBJECT:         Updated FY July 1, 2013 – June 30, 2014 RCUH Fringe Benefit Schedule

 

 

There are changes to our Fringe Benefits table effective February 16, 2014: 

• Unemployment Insurance from 0.60% to 1.25%

• The other change is the Annual Maximum for FICA from $113,500 to $117,000.

• Changes to eligibility and coverage of sick leave accruals, vacation leave accruals, and Group Insurance Life, LTDI, LTC benefits. 

For further details, please see RCUH Policy 3.510 RCUH Fringe Benefit Schedule.

 

In order to minimize searching for the RCUH timesheets each pay period, we will have the current RCUH timesheet available in the Current News section of the RCUH website on the first working day of each pay period.

                                                

Click here for the February 16-28, 2014 Timesheet

 

PAYROLL Deadline is March 3, 2014 noon

 

Payday for this timesheet is March 7, 2014

 

Next Announcement: March 1 (March 1-15)

 

 

RCUH will be conducting an EEO and Sexual Harassment Prevention Training for Employees and Supervisor on Kauai.  RCUH requires EEO and Sexual Harassment Prevention Training for all employees every 2 years.

The purpose of this training is to provide RCUH employees and supervisors with an understanding of the RCUH EEO & Sexual Harassment Policy and the RCUH EEO Complaint/Investigation Process.  These policies apply to all employees and will provide you with a better understanding of what discrimination/sexual harassment is in the work place, how to prevent discrimination/sexual harassment from happening, and what RCUH’s policy is on discrimination/sexual harassment.  Knowing how to prevent occurrences of sexual harassment and discriminatory behavior is critical in today’s world.

 

 

Policies:

 

3.110 RCUH Equal Employment Opportunity Policy

 

3.120 RCUH Sexual Harassment

 

 

 

TRAINING SESSION DATE

 

*Supervisors MUST attend session for employees.  Employees will be dismissed and Supervisor session will begin after a 5 minute break.

 

 

 

KAUAI

 

DATE:                    Tuesday, February 25, 2014

 

TIME:                    9:00AM – 11:00AM (employees and supervisors)

 

                                11:00AM – 12:00PM (continue with supervisors only*)

 

LOCATION:         Kauai Community College, OCET 106

 

 

To sign up for training, click on RCUH Training Enrollment located on the RCUH home web page.  If you are a current employee, log on to Employee Self Service to select training.

 

 

 

Meetings are accessible for individuals with disabilities.  For more information or to request an accommodation due to your disability, contact (808) 956-6965 or email [email protected] at least one week prior to the session.