TO: ALL RCUH EMPLOYEES WITH 2013 WAGES

 

The Wage and Tax Statement (W-2) forms for the 2013 tax year have been completed.

 

 

 

Employees who submitted consent for an electronic W-2:

 

 

 

Your 2013 W-2 form is now available on the RCUH Employee Self-Service system at www.rcuh.com:

 

 

 

Employee Self Service > User ID and password > Self Service > Payroll and Compensation > View W-2/W-2c Forms

 

 

 

If you are having difficulties opening your .pdf W-2 form, please make sure that the pop-up blocker on your browser allows our website “https://hrweb.rcuh.com.”

 

 

 

For employees who did NOT consent for an electronic W-2:

 

 

 

A paper W-2 form will be mailed to your current mailing address on record on Friday, January 24, 2014.

 

 

 

If you do not receive your W-2 within a reasonable time, please contact us at [email protected].

 

 

 

Mahalo!

 

RCUH Payroll Staff

TO:      RCUH Employees Who Have Not Yet Consented to Receive Electronic W-2 Forms

 

This is a final reminder that the deadline to consent for Electronic W-2 Form is Monday, January 20, 2014.

 

Electronic W-2:  The RCUH provides our employees with an electronic W-2 form for your 2013 tax filing on the RCUH Employee Self-Service (ESS) system.  RCUH’s ESS/Electronic W-2 application provides you with a secure and convenient way to receive your 2013 Wage and Tax Statement.

 

Interested in receiving an Electronic W-2?  Follow these instructions: 

If you have already submitted your consent in previous years, you do not need to submit again.  If you do not consent by January 20, 2014, or have withdrawn your consent, a paper W-2 form will be mailed to your mailing address on record

 

1)    Provide consent on the RCUH Employee Self-Service (ESS) system:

(a)  Click, or control-click on the link https://LinktoConsent      OR

(b)  Access the RCUH ESS system at www.rcuh.com  and click on the Employee Self-Service link  > Payroll and Compensation > W-2/W-2c Consent Form

 

2)    Confirmation of your consent or withdrawal of consent will be sent to your primary email address on record.

3)    We will notify you by email when your electronic W-2 form is available (currently scheduled for Friday, January 24, 2014).

 

If you have any questions, please contact the RCUH Payroll staff at [email protected].

 

Mahalo!

In order to minimize searching for the RCUH timesheets each pay period, we will have the current RCUH timesheet available in the Current News section of the RCUH website on the first working day of each pay period.

 

                                                

 

Click here for the January 16-31, 2014 Timesheet

 

PAYROLL Deadline is February 3, 2014 noon

 

Payday for this timesheet is February 7, 2014

 

 

 

Next Announcement: February 1 (February 1-15)

 

 

Each year the RCUH hosts an awards luncheon to honor the nominees of the RCUH Outstanding Employee of the Year.   We will recognize these outstanding RCUH employees on Friday, February 7, 2014 (10:30-11:00 reception; 11:00-1:30 Program) at the Japanese Cultural Center of Hawaii, Manoa Grand Ballroom.   Please join us in giving special recognition to the nominees who represent the many hard working employees of the RCUH.   If you would like to attend the luncheon, please submit payment with the RSVP form by January 17, 2014. 

 

Click here for the:

 Awards Luncheon RSVP Form

 and

List of the 2013 Outstanding Employee of the Year Nominees

Inquiries?  Contact Linda Watanabe at [email protected] or 808-956-7055.

 

The payroll deadline for the 1/01/14 – 1/15/14 pay period is 12:00 noon on WEDNESDAY,  JANUARY 15, 2014.   The deadline has been moved up one day due to the Dr. Martin Luther King, Jr., Day holiday.

Please note below the advanced payroll deadlines for the remainder of 2014.  All other payroll deadlines remain as usual (one working day after the end of the pay period).

Pay Period Ending	Payroll Deadline*	Holiday in Pay Period	Payday
1/01/14 – 1/15/14	1/15/14 12:00 noon	Dr. Martin Luther King, Jr. Day (1/20/14)	1/22/14
2/01/14 – 2/15/14	2/14/14 12:00 noon	President’s Day (2/17/14)	2/21/14
4/01/14 – 4/15/14	4/15/14 12:00 noon	Good Friday (4/18/14)	4/22/14
6/16/14 – 6/30/14	6/30/14 12:00 noon	Independence Day (7/04/14)	7/07/14
8/16/14 – 8/31/14	8/29/14 12:00 noon	Labor Day (9/01/14)	9/05/14
10/16/14 – 10/31/14	10/31/14 12:00 noon	General Election Day (11/04/14)	11/07/14
12/16/14 – 12/31/14	12/31/14 12:00 noon	New Year’s Day (1/01/15)	1/07/15

*Payroll Deadline – when RCUH online timesheet submission, and supporting documentation, is due to RCUH Payroll.

Should you have any questions, please contact the RCUH Payroll Staff at [email protected].

Thank you,

RCUH Payroll Staff

RCUH will provide training on all RCUH leaves. The training will focus primarily on Family Leave changes effective January 1, 2014. This training will include the Hawaii Family Leave Law (HFLL) and the Family Medical Leave Act (FMLA) for all employees and supervisors. We will also discuss all other RCUH leave policies. This will be a three-hour session (first 1.5 hours for employees and supervisors, second 1.5 hours for supervisors only).

 

Topics to be covered:

• All RCUH Leave Policies
• Policy 3.660 RCUH Family Leave – highlighting changes to policy, which went into effect January 1, 2014
• Hawaii Family Leave Law vs. Family Medical Leave Act
• Requesting for Family Leave and required documentation
• Managing Family Leave for Supervisors 

Training Sessions listed below:

 

Island	Date	Time	Location
Oahu	Thursday, January 16, 2014	1:00 – 4:00 p.m.	UH Manoa Burns Hall Room 4005 1601 East West Road
Oahu	Tuesday, January 21, 2014	9:00 – 12:00 p.m.	UH Manoa Burns Hall Room 4005 1601 East West Road
Hilo	Wednesday, January 22, 2014	9:00 – 12:00 p.m. AFTERNOON SESSION CANCELLED	Institute for Astronomy  (IFA) Auditorium 640 N A`ohoku Place
Maui	Monday, February 3, 2014	9:00 – 12:00 p.m. and 1:00 – 4:00 p.m.	UH Maui College Laulima 106 310 Ka’ahumanu Ave.
Kauai	Tuesday, January 28, 2014	9:00 – 12:00 p.m. AFTERNOON SESSION CANCELLED	Kauai Community College OCET 105 3-1901 Kaumualii Hwy.

 

 

Training sign ups can be done through RCUH’s Training Database or through current employee’s Employee Self Service (ESS) System.

 

 

Should you have any questions, please email [email protected]. 

 

 

Meetings are accessible for individuals with disabilities.  For more information or to request an accommodation due to your disability, contact (808) 956-6965 or email [email protected].

Effective January 1, 2014, we have implemented the following significant changes to our policies:

 

Current	New (effective 1/1/2014)
Six (6) month new hire/job probationary period	Twelve (12) month new hire/job probationary period (no extensions will be allowed)
Three (3) month benefits probationary period	Removal of three (3) month benefits probation period
Vacation/Sick Leave cannot be used until employee passes three (3) month benefit probationary period	Vacation/Sick Leave is available to employee on the first day of the pay period after accrual
Group Insurances (Life, Long Term Care and Long Term Disability Insurances) start after employee passes three (3) month benefit probation period	Group Insurances (Life, Long Term Care and Long Term Disability Insurances) to start on the first day of the following month from date of hire (this will affect the fringe benefit rate for all eligible employees)

 

The following policies have been affected:

 

·         Policy 3.005 New Hire Orientation

 

·         Policy 3.264 RCUH Probationary Period

 

·         Policy 3.360 Performance Based Compensation

 

·         Policy 3.501 Benefit Summary for Regular Employees

 

·         Policy 3.540 RCUH Group Life Insurance

 

·         Policy 3.545 RCUH Long-Term Care Insurance

 

·         Policy 3.570 RCUH Long-Term Disability Insurance

 

·         Policy 3.620 RCUH Vacation Leave

 

·         Policy 3.640 RCUH Sick Leave

 

Policy 3.660 Family Leave has also been revised and have taken effect on January 1, 2014. Below are highlights of the changes in policy:

 

Ø  Twelve (12) month period: Calendar Year

 

Ø  Administration of Sick Leave/Vacation/Intermittent Leave for specific situations

 

Ø  Revised approval forms

 

Ø  Requirement for Job Physical Analysis upon return to work for an employee own Serious Health Condition 

 

Please refer to the individual policies for specific information and changes. All policies have been updated and have taken effect on January 1, 2014. We will announce training on these policy changes in January. If you have any questions, please email Renee Doi, Senior Human Resources Manager at [email protected].

TO:                 All Principal Investigators and Project Administrators

 

FROM:           Nelson Sakamoto

                      Director of Human Resources

 

We have revised the RCUH Job Description Template.  Effective immediately, please use the revised Job Description Template when creating all New Job Descriptions, as well as for any Updates and Reclassifications for your employee(s).  The changes made to the template are as follows: 

• Primary Qualifications: Changed “Education” to “Education/Training”

• Primary Qualifications: Added “Policy and/or Regulatory Requirements”

We have revised RCUH Policy 3.234 RCUH Recruitment Policy (Regular Hires) to reflect this revised job description template. 

 

In order to minimize searching for the RCUH timesheets each pay period, we will have the current RCUH timesheet available in the Current News section of the RCUH website on the first working day of each pay period.

 

Click here for the January 1-15, 2014 Timesheet

PAYROLL Deadline is January 15, 2014, noon

Payday for this timesheet is January 22, 2014

 

Next Announcement: January 15, 2014 (January 16-31, 2014)

Each year the RCUH hosts an awards luncheon to honor the nominees of the RCUH Outstanding Employee of the Year.   We will recognize these outstanding RCUH employees on Friday, February 7, 2014 (10:30-11:00 reception; 11:00-1:30 Program) at the Japanese Cultural Center of Hawaii, Manoa Grand Ballroom.   Please join us in giving special recognition to the nominees who represent the many hard working employees of the RCUH.   If you would like to attend the luncheon, please submit payment with the RSVP form by January 17, 2014. 

 

Click here for the:

Awards Luncheon RSVP Form

and

List of the 2013 Outstanding Employee of the Year Nominees

 

 

Inquiries?  Contact Linda Watanabe at [email protected] or 808-956-7055.