The 2014 RCUH Human Resources Personnel Action and Payroll Calendar and Schedule are now posted on our website at www.rcuh.com.

Please note that the payroll deadline days (when the RCUH online timesheet submission is due) have been moved up for the following pay periods due to holidays:

Pay Period Ending	Payroll Deadline Day	Holiday in Pay Period	Payday
12/16/13 – 12/31/13	12/31/13	New Year’s Day (1/01/14)	1/07/14
1/01/14 – 1/15/14	1/15/14	Dr. Martin Luther King, Jr. Day (1/20/14)	1/22/14
2/01/14 – 2/15/14	2/14/14	President’s Day (2/17/14)	2/21/14
4/01/14 – 4/15/14	4/15/14	Good Friday (4/18/14)	4/22/14
6/16/14 – 6/30/14	6/30/14	Independence Day (7/04/14)	7/07/14
8/16/14 – 8/31/14	8/29/14	Labor Day (9/01/14)	9/05/14
10/16/14 – 10/31/14	10/31/14	General Election Day (11/04/14)	11/07/14
12/16/14 – 12/31/14	12/31/14	New Year’s Day (1/01/15)	1/07/15

These dates are highlighted in red boxes on both the calendar and schedule.

Should you have any questions, please contact the RCUH Payroll Staff at [email protected].

Thank you,

RCUH Payroll Staff

 

Effective immediately, upon termination of employment at your respective projects, all RCUH employees (regardless of employment status) will be receiving a confirmation of termination of employment. We will be administering terminations as follows:

 

 

 

·         Regular Status Employees (involuntary/voluntary terminations)

 

o   Confirmation of Termination Memos to be sent out to Employee and Principal Investigator via email

 

o   Information about affected benefits will be included

 

 

 

·         Temporary, Student, Intermittent Status Employees

 

o   Confirmation of Termination Emails to be send out to Employee and Principal Investigator

 

 

 

If you have any questions, please email Renee Doi, Senior Human Resources Manager at [email protected].

 

TO:                Principal Investigators of RCUH Regular Status

                      Employees

 

FROM:           Nelson Sakamoto
                      Director of Human Resources

 

 

 

The 2013 Pay Award/Personnel Action Form (PA/PAF) process is has been completed.  All October 2013 PA/PAFs submitted by the October 9, 2013 deadline have been reviewed by RCUH Human Resources and approved accordingly.

 

 

 

The PA/PAF will be unavailable for input until the 2014 annual pay increase period.  An announcement will be posted at a later date. 

 

 

 

To view your submitted PA/PAF via HR AMP, click here.

 

 

 

For instructions on how to view your 2013 pay awards, .

RCUH Leave Training – Family Leave Training and All Other RCUH Leaves on Thursday, October 24, 2013, from 1:00pm – 4:00pm has been CANCELLED.

 

You can still sign up for the morning session which will be held from 9:00am – 12:00pm in John A. Burns Hall Room 4005.

 

Training sign ups can be done through RCUH’s Training Database or through current employee’s Employee Self Service (ESS) System.

 

Should you have any questions, please email [email protected].

 

Meetings are accessible for individuals with disabilities.  For more information or to request an accommodation due to your disability, contact (808) 956-6965 or email [email protected].

 

RCUH has completed all information sessions on the following topics:

• NEW Health Insurance Marketplace Coverage Options and Your Health Coverage
• Same Sex Marriage Benefit Changes (IRS Revenue Ruling 2013-17)
• Briefing on Family Leave

We have received many good questions from the participants of these training sessions and have put together FAQ sheets for each topic. Please click on the links below to access these FAQ sheets:

 FAQ – Health Insurance Marketplace (Hawaii Health Connector)

FAQ – Same Sex Marriage Benefit Changes

FAQ – Briefing on Family Leave

Any questions should be emailed to RCUH Benefits ([email protected]).

RCUH Supervisor “Train-the-Trainer” Training

 

 

Presented by:

 

 

John H. Connors Insurance and Zurich Services Corporation

 

 

Subject:

 

 

“Globally Harmonized System of Classification and Labeling of Chemicals (GHS) – The New Hazard Communication Standard”

Introduction:

 

 

The OSHA Hazard Communication Standard was recently revised to align with the Globally Harmonized System of Classification and Labeling of Chemicals (GHS). The GHS system provides a globally consistent manner of chemical hazard classification, labeling and communicating the hazards of chemicals via Safety Data Sheets (SDS).

 

 

 

Deadlines:

 

 

 

December 1, 2013:

 

• Employees must be trained on the changes to the OSHA Hazard Communication standard, the new GHS labeling system and the new GHS safety data sheets (SDS).
• Employees must be aware of the changes so they can correctly interpret the hazards of the chemicals they work with based on the new labels and safety data sheets they may encounter.

June 1, 2015:

• Must convert to the new GHS labeling and SDS systems, the GHS system is being implemented worldwide.

 

 

 

Course Objectives:

 

 

 

·         Outline Changes to the OSHA Hazard Communication Standard

 

·         Review Key Changes to Labeling System

 

·         Discuss the New Safety Data Sheet (SDS) Format

 

·         Summarize what to expect going forward

 

·         Provide Resources Necessary for Training Employees

 

 

 

Summary:

 

 

 

The purpose of the “Train-the-Trainer” Sessions will be to inform RCUH Supervisors specifics about the upcoming training requirements and deadlines regarding the changes to the Hazard Communication Standard.  Upon conclusion of the training; resources will be provided to assist supervisors with training project employees in order to be in compliance with these OSHA Requirements and Training Deadlines.

 

If you have already attended “Lab Safety” and ‘Hazard Communication” within the last six months through UH, you do NOT have to attend this training.  Please submit proof of attendance to Ryan Yonamine ([email protected]).

 

 

 

 Training Schedule:

 

 

 

Island	Date	Time	Location
Oahu	Monday, November 18, 2013	9:00 am – 10:30 am	Schofield – SGT Yano Library Building 560
Hilo	Tuesday, November 19, 2013	10:00 am – 11:30 am	UH Hilo – Campus Center 306 200 W. Kawili Street
Oahu	Wednesday, November 20, 2013	9:00 am – 10:30 am	Kuykendall Auditorium 1733 Donaghho Road
Kauai	Thursday, November 21, 2013	10:00 am – 11:30 am	Kauai CC – OCET 106 3-1901 Kaumali’i Highway
Maui	Friday, November 22, 2013	10:00 am – 11:30 am	UH Maui College – Laulima 107 310 W Kaahumanu Avenue

 

 

 

To sign up for training, click on RCUH Training Enrollment located on the RCUH home web page. 

Meetings are accessible for individuals with disabilities. For more information or to request an accommodation due to your disability, email [email protected] at least one week prior to the meeting

 

RCUH Human Resources will be conducting our monthly Human Resources Administrative Management Portal (HR AMP) training to assist NEW users or those needing a “refresher course” on our online personnel system. During this 3-hour HR AMP training session, hands-on instruction will be provided for the following transactions:

 

1.       Introduction to the RCUH HR AMP System

 

2.       Navigating the RCUH HR AMP System

 

3.       Initiating Non-Recruited (Temporary, Student, Specialized Services, & Intermittent) Employees

 

4.       Initiating Position Requests (Regular Employees)

 

5.       Processing Payroll/Time Reporting

 

6.       Project Number Changes & Vacation Transfer/Payout Actions

 

7.       Changing Employee’s Full-Time/Part-Time Status (FTE Changes)

 

8.       Terminating Employees

 

 

 

Training Schedule

 

UH MANOA

 

Wednesday, October 23, 2013

 

9:00 am – 12:00 noon

 

UH Manoa Campus, Shidler College of Business Room E-102

 

Seating is limited.  To sign up for training, click on RCUH Training Enrollment located on the RCUH home web page. Training materials will be emailed to attendees prior to the session. 

 

Meetings are accessible for individuals with disabilities. For more information or to request an accommodation due to your disability, email [email protected] at least one week prior to the meeting.

 

 

The RCUH Purchasing and Payments System training will assist NEW users or those needing a “refresher course”.  This training is designed to equip project support staff with the basic knowledge and skills to initiate Purchasing and Payment actions via the RCUH Web System. During this 3-hour Purchasing and Payment training session, hands-on instruction will be provided for the following transactions:

1.       Introduction to the RCUH Purchasing and Payment System

 

2.       Navigating the RCUH Web Purchasing and Payment System

 

3.       Purchase Orders (POs)

 

4.       Purchase Order Change Forms (POCFs)

 

5.       Searching/Adding New Vendors

 

6.       Authorization for Payments (AFPs)

 

7.       Reimbursements for Cash Purchases

 

8.       Personal Automobile Mileage Reimbursements

 

9.       Travel Requests and Travel Completion Reports (Same-Day Interisland Travel)

 

Training Schedule

 

UH MANOA

 

Wednesday, October 23, 2013

 

1:00 – 4:00 pm

 

UH Manoa Campus, Shidler College of Business Room E-102

 

Seating is limited.  To sign up for training, click on RCUH Training Enrollment located on the RCUH home web page.  Training materials will be emailed to attendees prior to the session. 

 Meetings are accessible for individuals with disabilities. For more information or to request an accommodation due to your disability, email [email protected] at least one week prior to the meeting.

 

 

RCUH will provide training on all RCUH leaves. The training will focus primarily on Family Leave, which includes the Hawaii Family Leave Law (HFLL) and the Family Medical Leave Act (FMLA) for all employees and supervisors. We will also discuss all other RCUH leave policies. This will be a three-hour session (first 1.5 hours for employees and supervisors, second 1.5 hours for supervisors only).

 

 

 

Topics to be covered:

 

 

 

·         All RCUH Leave Policies

 

·         Policy 3.660 RCUH Family Leave – changes to policy

 

·         Hawaii Family Leave Law vs. Family Medical Leave Act

 

·         Requesting for Family Leave and required documentation

 

·         Managing Family Leave for Supervisors

 

 

 

Training Sessions listed below:

 

Island	Date	Time	Location
Oahu	Thursday, October 17, 2013	1:00 pm – 4:00 pm	JABSOM (Kakaako)   MEB 315 Auditorium   651 Ilalo Street
Maui	Friday, October 18, 2013	9:00 am – 12:00 pm and   1:00 pm – 4:00 pm	Maui College   Laulima 107   310 Kaahumanu Avenue
Oahu	Thursday, October 24, 2013	9:00 am – 12:00 pm   and   1:00 pm – 4:00 pm	UH Manoa   Burns Hall Room 4005   1601 East West Road
Hilo	Tuesday, October 29, 2013	9:00 am – 12:00 pm   and   1:00 pm – 4:00 pm	Institute for Astronomy (IFA) Auditorium   640 N A’ohoku Place
Kauai	Wednesday, October 30, 2013	9:00 am – 12:00 pm   and   1:00 pm – 4:00 pm	OCET 106 C & D 3-1901 Kaumualii Hwy

 

 

 

Training sign ups can be done through RCUH’s Training Database or through current employee’s Employee Self Service (ESS) System.

 

 

 

Should you have any questions, please email [email protected].

 

 

 

Meetings are accessible for individuals with disabilities.  For more information or to request an accommodation due to your disability, contact (808) 956-6965 or email [email protected].

 

 

 

Effective today, the following changes have been implemented into RCUH Policy 3.110 Equal Employment Opportunity and Policy 3.120 Sexual Harassment:

• Policy requires all RCUH employees (i.e. Regular, Temporary, Student, Intermittent, etc.) and supervisors to attend RCUH’s EEO/Sexual Harassment Training.
• Training is required as least once every two years.

 

Please view the revised policy below:

• Policy 3.110 Equal Employment Opportunity
• Policy 3.120 Sexual Harassment 

EEO/Sexual Harassment Training will be announced via Current News. Training sign ups can be done through RCUH’s Training Database.

Should you have any questions, please email [email protected].