The EEO & Sexual Harassment Training scheduled on Maui on Thursday, August 1, 2013, has been cancelled.

Would you know what to do in a cardiac, breathing or first aid emergency?  Our CPR/AED/First Aid course teaches you the skills needed to save a life.

 

Course length: 6.5 hours

 

2 years certification

 

First Aid: Learn how to respond to cardiac and breathing emergencies in Adults, including the use of automated external defibrillators (AED).

 

TRAINING SCHEDULE

HILO (This training session is FILLED.  Contact Ryan Yonamine [email protected] for more information.)

Friday, September 13, 2013

8:00am – 3:00pm

891 Ululani Street

RSVP 09/05/13

 

OAHU (This training session is FILLED.  Contact Ryan Yonamine at [email protected] for more information.)

Monday, September 30, 2013

9:00am – 4:00pm

Location TBD

 

Seating is limited.  To sign up for training, click on RCUH Training Enrollment located on the RCUH home web page.

 

Meetings are accessible for individuals with disabilities. For more information or to request an accommodation due to your disability, email [email protected] at least one week prior to the meeting

 

 

An Employee/Independent Contractor (EIC) Training Session will be held to provide Principal Investigators and Project Administrators with a set of guidelines on EIC Reviews.

 

 

 

·         RCUH Employee/Independent Contractor Determination process

 

·         Independent Contractor, Guest Speaker, and Employee relationships (How To’s)

 

·         EIC Policy and Memo Templates

 

·         Master EIC Determinations

 

 

 

TRAINING SESSION SCHEDULE:

 

 

 

OAHU

 

Thursday, August 8, 2013

 

9:00 am – 11:00 am

 

UH Manoa Campus, John A. Burns Hall, 4th Floor, Room 4005 (NEW LOCATION)

 

 

 

MAUI

 

Friday, August 23, 2013

 

9:00 am – 11:00 am

 

UH Maui College, Kalama 103

 

 

 

To sign up for training, click on RCUH Training Enrollment located on the RCUH home web page.  If you are a current employee, log on to Employee Self Service to select training.

 

 

 

Meetings are accessible for individuals with disabilities.  For more information or to request an accommodation due to your disability, contact (808) 956-6965 or email [email protected] at least one week prior to the session.

 

 

 

 

Volume 16, Issue 6

 

July 22, 2013

 

 

STUDENT EMPLOYMENT

 

All RCUH Student Assistant employees are responsible for submitting a Student Verification each Semester in order to qualify for continued student employment.  For all University of Hawaii students (eg: UH Manoa, UH Hilo, Honolulu Community College, Maui College, etc.), verification is not required, as RCUH has the ability to verify student status electronically through a UH database.  However, verification is still needed for UH Outreach College and non-UH Schools (i.e. High School, Chaminade, HPU, etc).

 

 

 

The following are acceptable forms of student verification:

 

a) Student registration or receipt

 

b) Letter of student registration from the registrar or counselor

 

c) Validated student I.D. card

 

d) Any other form of verification deemed acceptable by the Director of Human Resources

 

 

 

Continuation of student employment:

 

Project/Student must submit Student Verification for the Fall 2013 semester by Tuesday, September 3, 2013.  Failure to submit student verification by the indicated deadline will result in termination of student employment.

 

 

 

Employment during summer break: 

 

Student Assistants who are enrolled for the Fall 2013 and are NOT taking any classes during the summer time, are eligible to work up to 40 hours per week.

 

 

 

Termination of student employment:

 

Student Assistants who no longer hold a student status must be terminated from RCUH due to their ineligibility (i.e. student graduation).  Principal Investigators must initiate a termination action via the HRAMP system by August 9, 2013 (PAF deadline).

 

 

 

Please contact Sharon Vong at [email protected] or (808) 956-7307 if you have any questions.

 

 

 

 

 

HEALTH MEMBERSHIP ID CARDS

 

• HMSA – RCUH employees who are either continuing their HMSA health plan, have made changes to their HMSA health plan enrollments (e.g., added a dependent, switched plans, etc.) or employees who have newly enrolled into an HMSA medical plan effective July 1, 2013, should have already received their new membership cards with the additional Chiropractic Benefit Listed as “CMPCARE,” which stands for Complementary Care Plan.  Enrollees may request additional membership cards by logging on to their account on the HMSA website at https://member.hmsa.com/LogIn.aspx?ReturnUrl=%2fMember%2fHome.aspx.

 

 

 

 

• KAISER – Kaiser will send membership cards to NEW members only.  New members with plans effective July 1, 2013, should have already received their new membership cards.  Members may log on to their account on Kaiser’s website at https://members.kaiserpermanente.org/kpweb/about/yourhealthrecord.do?rop=HAW to access their health records.

 

 

 

• HAWAII DENTAL SERVICE (HDS) – HDS will send membership cards to NEW members only. New members with plans effective July 1, 2013, should have already received their new membership cards.  Enrollees may visit the HDS website at http://www.deltadentalhi.org (select “Members” link to login) to print out/request for additional membership cards, review account status, etc.
  
  Please email [email protected] if you have any questions or concerns.

 

NEW CHIROPRACTIC BENEFIT FOR MEDICAL PLANS

·         Effective as of July 1, 2013, all employees on our HMSA and Kaiser health plans will have a new chiropractic benefit added to their plan.  For more information or if you have any questions, please email [email protected].

 

 

 

VACATION: USE IT … DON’T LOSE IT!
There is a limit to the amount of vacation that may be carried forward each calendar year (Dec. 31st to Jan. 1st). The amount of vacation you are allowed to carry forward is dependent upon the specific Vacation Plan authorized by your project. Your online Pay Statement (via Employee Self-Service System) indicates whether you are in Vacation Plan A or B.  It also lists your current vacation hours balances at the bottom left of the statement. Please plan your vacation accordingly for the remainder of the year to ensure that you do NOT lose any well-deserved vacation leave.

Summary: Regular employees 50-100% are eligible for vacation under RCUH Policy 3.620 Vacation Leave. Vacation is calculated and accrued on a semi-monthly basis. There are two vacation plans administered by the RCUH:

 

 

1) Vacation Plan A (RCUH Standard Vacation Policy): Under Plan A, employees may not carry forward more than 10 workdays* of vacation in a calendar year. The maximum accumulation/carryover shall not exceed 10 workdays*.

2) Vacation Plan B (Non-Standard Vacation Policy): Under Plan B, employees may carry forward 15 workdays* of current year accruals, and total accumulation (current year accruals and previous year carry over) shall not exceed 45 workdays*.

 

*1 workday equals 8 hours multiplied by your FTE (i.e., 1 workday equals 4 hours for a 50% FTE employee).

 

DEADLINE – SEPTEMBER 30, 2013 – FLEXIBLE SPENDING PLAN REIMBURSEMENTS
The plan year July 1, 2012 – June 30, 2013 for Flexible Spending Plans ended on June 30, 2013.  You have 2 months left to submit reimbursement forms for services incurred during the plan year JULY 1, 2012 – JUNE 30, 2013 (Deadline: September 30, 2013).  Reimbursement forms and receipts may be mailed, faxed, or emailed directly to NBS (contact information is listed at the top of the reimbursement form).  You can also request for your reimbursements via NBS’s secured website at www.nbsbenefits.com. 

 

 

 

We encourage everyone to submit reimbursement forms and receipts now in the event that additional information is required. NO exceptions will be made if National Benefit Services (NBS) does not receive ALL required documents by September 30, 2013. 

 

 

 

If you have any questions regarding your reimbursements or the reimbursement process, please call (888) 353-9125 or visit the NBS website at www.nbsbenefits.com. 

 

 

 

IMPORTANT DATES TO REMEMBER (AUGUST 2013)

 

 

8/1/13	Payroll Deadline Noon
8/7/13	Pay Day
8/7/13 – 8/11/13	HR AMP Web Time Preview #1
8/9/13	PAF Deadline
8/12/13	HR AMP Deadline
8/12/13 – 8/13/13	HR AMP Web Time Preview #2
8/13/13 – 8/20/13	ESS Blackout Period
8/14/13 – 8/19/13	HR AMP Web Time Reporting Period
8/16/13	Holiday – Statehood Day
8/19/13	Payroll Deadline Noon
8/22/13	Pay Day
8/22/13 – 8/26/13	HR AMP Web Time Preview #1
8/26/13	PAF Deadline
8/27/13	HR AMP Deadline
8/27/13 – 8/28/13	HR AMP Web Time Preview #2
8/28/13 – 9/4/13	ESS Blackout Period
8/29/13 – 9/3/13	HR AMP Web Time Reporting

 

 

 

IMPORTANT DATES TO REMEMBER (SEPTEMBER 2013)

 

 

9/2/13	Holiday – Labor Day
9/3/13	Payroll Deadline Noon
9/5/13 – 9/9/13	HR AMP Web Time Preview #1
9/6/13	Pay Day
9/9/13	PAF Deadline
9/10/13	HR AMP Deadline
9/10/13 – 9/11/13	HR AMP Web Time Preview #2
9/11/13 – 9/18/13	ESS Blackout Period
9/12/13 – 9/16/13	HR AMP Web Time Reporting Period
9/16/13	Payroll Deadline Noon
9/20/13	Pay Day
9/20/13 – 9/24/13	HR AMP Web Time Preview #1
9/24/13	PAF Deadline
9/25/13	HR AMP Deadline
9/25/13 – 9/26/13	HR AMP Web Time Preview #2
9/26/13 – 10/3/13	ESS Blackout Period
9/27/13 – 10/1/13	HR AMP Web Time Reporting

 

 

TIMESHEETS FOR THE MONTH OF AUGUST-SEPTEMBER

 

August 1-15, 2013

 

August 16-31, 2013

 

September 1-15, 2013

 

September 16-30, 2013

 

RCUH will be conducting an EEO and Sexual Harassment Prevention Training for Employees and Supervisors in Hilo.  RCUH requires EEO and Sexual Harassment Prevention Training for all employees every 2 years.

 

The purpose of this training is to provide RCUH employees and supervisors with an understanding of the RCUH EEO & Sexual Harassment Policy and the RCUH EEO Complaint/Investigation Process.  These policies apply to all employees and will provide you with a better understanding of what discrimination/sexual harassment is in the work place, how to prevent discrimination/sexual harassment from happening, and what RCUH’s policy is on discrimination/sexual harassment.  Knowing how to prevent occurrences of sexual harassment and discriminatory behavior is critical in today’s world.

 

Policies:

3.110 RCUH Equal Employment Opportunity Policy

3.120 RCUH Sexual Harassment

 

TRAINING SESSION DATE:

*Supervisors must attend session for employees.  Employees will be dismissed and Supervisor session will begin after a 5 minute break.

 

HILO

DATE:               Friday, July 26, 2013

TIME:               9:00am – 11:00am (employees, supervisors)

                         11:00am – 12:00pm (continue with supervisors only*)

LOCATION:     UH Hilo, Campus Center 301

 

MAUI

DATE:              Thursday, August 1, 2013 (NEW DATE – was Friday, August 2, 2013)     

TIME:               9:00am – 11:00am (employees, supervisors)

                         11:00am – 12:00pm (continue with supervisors only*)

LOCATION:     UH Maui College, Laulima Room 225

 

To sign up for training, click on RCUH Training Enrollment located on the RCUH home web page.  If you are a current employee, log on to Employee Self Service to select training.

 

Meetings are accessible for individuals with disabilities.  For more information or to request an accommodation due to your disability, contact (808) 956-6965 or email [email protected] at least one week prior to the session.

 

The RCUH Purchasing and Payments System training will assist NEW users or those needing a “refresher course”.  This training is designed to equip project support staff with the basic knowledge and skills to initiate Purchasing and Payment actions via the RCUH Web System. During this 3-hour Purchasing and Payment training session, hands-on instruction will be provided for the following transactions:

 

 

 

1.       Introduction to the RCUH Purchasing and Payment System

 

2.       Navigating the RCUH Web Purchasing and Payment System

 

3.       Purchase Orders (POs)

 

4.       Purchase Order Change Forms (POCFs)

 

5.       Searching/Adding New Vendors

 

6.       Authorization for Payments (AFPs)

 

7.       Reimbursements for Cash Purchases

 

8.       Personal Automobile Mileage Reimbursements

 

9.       Travel Requests and Travel Completion Reports (Same-Day Interisland Travel)

 

 

Training Schedule

 

MAUI

 

Wednesday, July 17, 2013

 

9:00 am – 12:00pm

 

UH Maui College, Laulima Room 226

 

RSVP July 10, 2013

 

 

 

HILO

 

Wednesday , July 31, 2013

 

9:00 am – 12:00 noon

 

UH Hilo Library Computer Room LRC 359

 

RSVP by July 24

 

 

 

UH MANOA

 

Wednesday, August 7, 2013

 

9:00 am – 12:00 noon

 

UH Manoa Campus, Shidler College of Business Room E-102

 

RSVP by July 31

 

 

 

Seating is limited.  To sign up for training, click on RCUH Training Enrollment located on the RCUH home web page.  Training materials will be emailed to attendees prior to the session. 

 

 

 

Meetings are accessible for individuals with disabilities. For more information or to request an accommodation due to your disability, email [email protected] at least one week prior to the meeting.

 

 

 

 

RCUH Human Resources will be conducting our monthly Human Resources Administrative Management Portal (HR AMP) training to assist NEW users or those needing a “refresher course” on our online personnel system. During this 3-hour HR AMP training session, hands-on instruction will be provided for the following transactions:

 

 

 

1.       Introduction to the RCUH HR AMP System

 

2.       Navigating the RCUH HR AMP System

 

3.       Initiating Non-Recruited (Temporary, Student, Specialized Services, & Intermittent) Employees

 

4.       Initiating Position Requests (Regular Employees)

 

5.       Processing Payroll/Time Reporting

 

6.       Project Number Changes & Vacation Transfer/Payout Actions

 

7.       Changing Employee’s Full-Time/Part-Time Status (FTE Changes)

 

8.       Terminating Employees

 

 

 

Training Schedule

 

MAUI

 

Wednesday, July 17, 2013

 

1:00 pm – 4:00 pm

 

UH Maui College, Laulima Room 226

 

RSVP July 10, 2013

 

 

 

HILO

 

Wednesday,  July 31, 2013

 

1:00 pm – 4:00 pm

 

UH Hilo Library Computer Room LRC 359

 

RSVP by July 24

 

 

 

UH MANOA

 

Wednesday, August 7, 2013

 

1:00 pm – 4:00 pm

 

UH Manoa Campus, Shidler College of Business Room E-102

 

RSVP by July 31

 

 

 

Seating is limited.  To sign up for training, click on RCUH Training Enrollment located on the RCUH home web page. Training materials will be emailed to attendees prior to the session. 

 

 

 

Meetings are accessible for individuals with disabilities. For more information or to request an accommodation due to your disability, email [email protected] at least one week prior to the meeting.

 

 

 

In order to minimize searching for the RCUH timesheets each pay period, we will have the current RCUH timesheet available in the Current News section of the RCUH website on the first working day of each pay period.

                                                

Click here for the July 16-31, 2013 Timesheet

PAYROLL Deadline is August 1, 2013, noon

Payday for this timesheet is August 7, 2013

Next Announcement: August 1 (August 1-15)

RCUH will be conducting a Workplace Violence Prevention Training session at the John A. Burns School of Medicine (JABSOM).  It is mandatory that all employees and supervisors of RCUH attend.  This is a 4-hour session.

 

Everyone (including non-RCUH employees) is welcome to attend.  Seating is limited.

 

JABSOM

Monday, August 5, 2013

1:00 p.m. – 5:00 p.m.

Medical Education Building 315

 

To sign up for training, click on RCUH Training Enrollment located on the RCUH home web page.

 

 

Meetings are accessible for individuals with disabilities.  For more information or to request an accommodation due to your disability, contact (808) 956-6965 or email [email protected] at least one week prior to the meeting.

RCUH will be conducting an EEO and Sexual Harassment Prevention Training for Employees and Supervisors in Hilo and Maui.  RCUH requires EEO and Sexual Harassment Prevention Training for all employees every 2 years.

 

The purpose of this training is to provide RCUH employees and supervisors with an understanding of the RCUH EEO & Sexual Harassment Policy and the RCUH EEO Complaint/Investigation Process.  These policies apply to all employees and will provide you with a better understanding of what discrimination/sexual harassment is in the work place, how to prevent discrimination/sexual harassment from happening, and what RCUH’s policy is on discrimination/sexual harassment.  Knowing how to prevent occurrences of sexual harassment and discriminatory behavior is critical in today’s world.

 

Policies:

3.110 RCUH Equal Employment Opportunity Policy

3.120 RCUH Sexual Harassment

 

TRAINING SESSION DATE:

*Supervisors must attend session for employees.  Employees will be dismissed and Supervisor session will begin after a 5 minute break.

HILO

DATE:              Friday, July 26, 2013

TIME:              9:00am – 11:00am (employees, supervisors)

                         11:00am – 12:00pm (continue with supervisors only*)

LOCATION:     UH Hilo, Campus Center 301

MAUI

DATE:             Friday, August 2, 2013

TIME:             9:00am-11:00am (employees and supervisors)

                        11:00am – 12:00pm (continue with supervisors only*)

LOCATION:   UH Maui College, Laulima Room 225

 

To sign up for training, click on RCUH Training Enrollment located on the RCUH home web page.  If you are a current employee, log on to Employee Self Service to select training.

 

Meetings are accessible for individuals with disabilities.  For more information or to request an accommodation due to your disability, contact (808) 956-6965 or email [email protected] at least one week prior to the session.