The RCUH Purchasing and Payments System training will assist NEW users or those needing a “refresher course”.  This training is designed to equip project support staff with the basic knowledge and skills to initiate Purchasing and Payment actions via the RCUH Web System. During this 3-hour Purchasing and Payment training session, hands-on instruction will be provided for the following transactions:

 

 

 

1.       Introduction to the RCUH Purchasing and Payment System

 

2.       Navigating the RCUH Web Purchasing and Payment System

 

3.       Purchase Orders (POs)

 

4.       Purchase Order Change Forms (POCFs)

 

5.       Searching/Adding New Vendors

 

6.       Authorization for Payments (AFPs)

 

7.       Reimbursements for Cash Purchases

 

8.       Personal Automobile Mileage Reimbursements

 

9.       Travel Requests and Travel Completion Reports (Same-Day Interisland Travel)

 

 

Training Schedule

 

UH MANOA

 

Monday, July 8, 2013

 

9:00 am – 12:00 pm

 

UH Manoa Campus, Shidler College of Business Room E-102

 

RSVP by July 3

 

 

 

MAUI

 

Wednesday, July 17, 2013

 

9:00 am – 12:00pm

 

UH Maui College, Laulima Room 226

 

RSVP July 10, 2013

 

 

 

HILO

 

July session TBD

 

 

 

KAUAI

 

Tuesday, July 2, 2013

 

9:00 am – 12:00 noon

 

Kauai Community College, Business Department Room 110

 

RSVP by June 25

 

 

 

Seating is limited.  To sign up for training, click on RCUH Training Enrollment located on the RCUH home web page.

 

 

 

Meetings are accessible for individuals with disabilities. For more information or to request an accommodation due to your disability, email [email protected] at least one week prior to the meeting.

 

 

 

In order to minimize searching for the RCUH timesheets each pay period, we will have the current RCUH timesheet available in the Current News section of the RCUH website on the first working day of each pay period.

                                                

Click here for the July 1-15, 2013 Timesheet

PAYROLL Deadline is July 16, 2013, noon

Payday for this timesheet is July 22, 2013

 

Next Announcement: July 16 (July 16-31)

 

Would you know what to do in a cardiac, breathing or first aid emergency?  Our CPR/AED/ First Aid course teaches you the skills needed to save a life.

 

 

 

Course length: 6.5 hours

 

 

 

2 years certification

 

 

 

First Aid: Learn how to respond to common first aid emergencies, including burns; cuts; head, neck and back injuries and more

 

 

 

CPR/AED: Learn how to respond to cardiac and breathing emergencies in Adults, including the use of automated external defibrillators (AED).

 

 

 

Training Schedule

 

Hilo (This training session is full.  Please contact Ryan Yonamine at [email protected] for more information)

 

Friday, August 2, 2013

 

8:00am – 3:00pm 

 

IFA Room 131

 

RSVP 07/26/13 

Maui

Friday, August 30, 2013

8:00am – 3:00pm

Laulima Room 225

RSVP 08/23/13

Oahu

TBD

 

 

 

Seating is limited.  To sign up for training, click on RCUH Training Enrollment located on the RCUH home web page.

 

 

 

Meetings are accessible for individuals with disabilities. For more information or to request an accommodation due to your disability, email [email protected] at least one week prior to the meeting.

 

TO:                  Principal Investigators of RCUH Regular Status Employees

 

FROM:            Nelson Sakamoto

                        Director of Human Resources

  

If you have submitted the Annual Performance Evaluations for your employees, the Pay Award/Personnel Action Form (PA/PAF) is now available on the Human Resources Administrative Management Portal (HR AMP). 

 

To view how to initiate the PA/PAF via HR AMP, click here.

 

For instructions on how to complete and submit the PA/PAF, click here.

 

PA/PAF Deadline for Pay Awards Submission for July 1, 2013 Effective Date: Principal Investigators and Fiscal Authorities must submit their online PA/PAF no later than July 9, 2013.  Your employees will receive either their Pay Adjustment or Lump Sum by the July 22, 2013 payday. 

 

PA/PAF Deadline for Pay Awards Submission for October 1, 2013 Effective Date: Principal Investigators and Fiscal Authorities must submit their online PA/PAF no later than October 9, 2013.  Your employees will receive either their Pay Adjustment or Lump Sum by the October 22, 2013 payday.

 

Due to the July 4^th holiday, the payroll deadline for the 6/16 – 6/30/13 pay period will be moved up from 12:00 noon to 10:00am on Monday, July 1, 2013.

 

 

 

The online timesheet will be available from 8:00am on Thursday, June 27^th through 10:00am on Monday, July 1^st.   Please submit your online timesheets during this period.

 

 

 

Should you have any questions or concerns, please email us at [email protected].

Volume 16, Issue 5

June 22, 2013

RCUH EEO & SEXUAL HARASSMENT PREVENTION TRAINING SESSION

RCUH will be conducting an EEO and Sexual Harassment Prevention Training for Employees and Supervisors on Oahu.  RCUH requires EEO and Sexual Harassment Prevention Training for all employees every 2 years.

 

The purpose of this training is to provide RCUH employees and supervisors with an understanding of the RCUH EEO & Sexual Harassment Policy and the RCUH EEO Complaint/Investigation Process.  These policies apply to all employees and will provide you with a better understanding of what discrimination/sexual harassment is in the work place, how to prevent discrimination/sexual harassment from happening, and what RCUH’s policy is on discrimination/sexual harassment.  Knowing how to prevent occurrences of sexual harassment and discriminatory behavior is critical in today’s world.

 

Policies:

3.110 RCUH Equal Employment Opportunity Policy

3.120 RCUH Sexual Harassment

 

TRAINING SESSION DATE:

*Supervisors must attend session for employees.  Employees will be dismissed and Supervisor session will begin after a 5 minute break.

 

DATE:                        Tuesday, June 25, 2013

TIME:                          9:00am – 11:00am (employees, supervisors)

                                    11:00am – 12:00pm (continue with supervisors only*)

LOCATION:                UH Manoa Campus, Kuykendall Auditorium (Room 101)

 

To sign up for training, click on RCUH Training Enrollment located on the RCUH home web page.  If you are a current employee, log on to Employee Self Service to select training.

 

Meetings are accessible for individuals with disabilities.  For more information or to request an accommodation due to your disability, contact (808) 956-6965 or email [email protected] at least one week prior to the session.

RCUH-PRETAX TRANSPORTATION & TRANSIT/BUS PASS BENEFIT

RCUH has recently changed its process for the RCUH Pretax Transportation Benefit – Transit (Bus Pass) Expense only for all RCUH Regular 50%-100% FTE Employees. Attached below is the revised form that will now be used moving forward for all RCUH Pretax Transportation Benefits.  Effective July 1, 2013, the process for transit will be the same as for parking and vanpool expenses.

 

·         Already enrolled in the RCUH Pretax Transit Benefit?

o   You do not need to re-submit the attached form if you want to continue.

o   Effective July 1, 2013, you must now purchase the bus pass vouchers on your own located at any of the following locations:

§  TheBus Pass Office

§  Foodland Stores (Oahu)

§  7-Eleven Stores

§  Satellite City Hall

§  UH Manoa – Campus Center

§  Hawaii Pacific University Book Store

§  Chit Chat Store – Bishop Square

§  Times Supermarket

*Instructions are also on the attached form.

o   Complete the transit/parking claim form.  The claim form may be obtained at:  www.nbsbenefits.com

o   Submit copies of your receipts or documentation for eligible expenses to the claim form.  Email, fax, or mail, your claim to NBS.

§  Email:    [email protected] (PDF, TIFF or JPEG files only)

§  FAX:      (800) 478-1528 (toll free)

§  Mail:      National Benefit Services, LLC
P.O. Box 6980,
West Jordan, UT 84084

 

IMPORTANT DATES TO REMEMBER (JULY 2013)

7/1/13	Payroll Deadline Noon
7/4/13	Holiday – Independence Day
7/5/13	Pay Day
7/5/13 – 7/9/13	HR AMP Web Time Preview #1
7/9/13	PAF Deadline
7/10/13	HR AMP Deadline
7/10/13 – 7/11/13	HR AMP Web Time Preview #2
7/11/13 – 7/18/13	ESS Blackout Period
7/12/13 – 7/16/13	HR AMP Web Time Reporting Period
7/16/13	Payroll Deadline Noon
7/22/13	Pay Day
7/23/13 – 7/25/13	HR AMP Web Time Preview #1
7/25/13	PAF Deadline
7/26/13	HR AMP Deadline
7/26/13 – 7/29/13	HR AMP Web Time Preview #2
7/29/13 – 8/5/13	ESS Blackout Period
7/30/13 – 8/1/13	HR AMP Web Time Reporting Period

IMPORTANT DATES TO REMEMBER (AUGUST 2013)

8/1/13	Payroll Deadline Noon
8/7/13	Pay Day
8/7/13 – 8/11/13	HR AMP Web Time Preview #1
8/9/13	PAF Deadline
8/12/13	HR AMP Deadline
8/12/13 – 8/13/13	HR AMP Web Time Preview #2
8/13/13 – 8/20/13	ESS Blackout Period
8/14/13 – 8/19/13	HR AMP Web Time Reporting Period
8/16/13	Holiday – Statehood Day
8/19/13	Payroll Deadline Noon
8/22/13	Pay Day
8/22/13 – 8/26/13	HR AMP Web Time Preview #1
8/26/13	PAF Deadline
8/27/13	HR AMP Deadline
8/27/13 – 8/28/13	HR AMP Web Time Preview #2
8/28/13 – 9/4/13	ESS Blackout Period
8/29/13 – 9/3/13	HR AMP Web Time Reporting

TIMESHEETS FOR THE MONTH OF MAY-JUNE

July 1-15, 2013

July 16-31, 2013

August 1-15, 2013

August 16-31, 2013

PRINCIPAL INVESTIGATOR’S CORNER:

2012-2013 RCUH ANNUAL PERFORMANCE EVALUATIONS

All Principal Investigators/Supervisors can start to fill out the Performance Evaluations (Short Form or Long Form) for their respective employees.  Pay Guidelines have been published on “Current News” on our RCUH homepage.  All Performance Evaluations are due on Monday, June 24, 2013.

 

IMPORTANT DATES

June 25, 2013          Earliest day the Online PA/PAF is available

July 9, 2013              Deadline for PA/PAF online submission for effective date 7/1/13

October 9, 2013        Deadline for PA/PAF online submission for effective date 10/1/13

 

The deadline for submission of Annual Performance Evaluations is Monday, June 24 no later than 4:00 pm to the RCUH Human Resources Department.

For more information, please read the June 14, 2013 Current News article, 2013 Pay Award Guidelines & Implementation Process.

June 19, 2013

 

MEMORANDUM

 

TO:                  Principal Investigators and Fiscal Officers

 

FROM:            Nelson Sakamoto, Director of Human Resources

 

SUBJECT:      FY July 1, 2013 – June 30, 2014 RCUH Fringe Benefit Schedule

 

 

There will be no changes to the RCUH Fringe Benefit Schedule effective for Fiscal Year 7/01/13 – 6/30/14.

 

For further details, please see RCUH Policy 3.510 RCUH Fringe Benefit Schedule.

 

 

 

 

 

RCUH Human Resources will be conducting our monthly Human Resources Administrative Management Portal (HR AMP) training to assist NEW users or those needing a “refresher course” on our online personnel system. During this 3-hour HR AMP training session, hands-on instruction will be provided for the following transactions:

 

 

 

1.       Introduction to the RCUH HR AMP System

 

2.       Navigating the RCUH HR AMP System

 

3.       Initiating Non-Recruited (Temporary, Student, Specialized Services, & Intermittent) Employees

 

4.       Initiating Position Requests (Regular Employees)

 

5.       Processing Payroll/Time Reporting

 

6.       Project Number Changes & Vacation Transfer/Payout Actions

 

7.       Changing Employee’s Full-Time/Part-Time Status (FTE Changes)

 

8.       Terminating Employees

 

 

 

Training Schedule

 

UH MANOA

 

Monday, July 8, 2013

 

1:00 pm – 4:00 pm

 

UH Manoa Campus, Shidler College of Business Room E-102

 

RSVP by July 3

 

 

 

MAUI

 

Wednesday, July 17, 2013

 

1:00 pm – 4:00 pm

 

UH Maui College, Laulima Room 226

 

RSVP by July 10, 2013

 

 

 

HILO

 

July TBD

 

 

 

KAUAI

 

Tuesday, July 2, 2013

 

1:00 pm – 4:00 pm

 

Kauai Community College, Business Department Room 110

 

RSVP by June 25

 

 

 

Seating is limited.  To sign up for training, click on RCUH Training Enrollment located on the RCUH home web page.

 

 

 

Meetings are accessible for individuals with disabilities. For more information or to request an accommodation due to your disability, email [email protected] at least one week prior to the meeting.

 

In order to minimize searching for the RCUH timesheets each pay period, we will have the current RCUH timesheet available in the Current News section of the RCUH website on the first working day of each pay period.

                                                

Click here for the June 16-30, 2013 Timesheet

PAYROLL Deadline is July 1, 2013, noon

Payday for this timesheet is July 5, 2013

 

Next Announcement: July 1 (July 1-15)