Annual Performance Evaluations are coming soon!  Training sessions for all Principal Investigators, Supervisors, and Administrative Staff will be conducted by RCUH Human Resources to review/discuss the process and guideline of the 2013 Annual Performance Evaluations and Pay Increases.  We encourage all PIs, Supervisors, and Administrative Staff to attend this training session.  The schedule of training sessions is as follows:

 

 

ISLAND	LOCATION	DATE	TIME
Oahu	John A. Burns School of Medicine (JABSOM) MED Room 304	Thursday, May 9, 2013	2:00pm – 3:30pm
Maui	University of Hawaii Maui Campus     Laulima Room 225	Friday, May 10, 2013	1:30pm – 3:00pm
Oahu	University of Hawaii at Manoa Campus John A. Burns Hall Room 4005	Thursday, May 16, 2013	10:00am – 11:30am
Hilo	IFA Auditorium	Friday, May 17, 2013	10:00am – 11:30am

 

 

 

To sign up for training, click on RCUH Training Enrollment located on the RCUH home web page.               

Meetings are accessible for individual with disabilities.  For more information or to request an accommodation due to your disability, email [email protected] at least one week prior to the meeting

 

In order to minimize searching for the RCUH timesheets each pay period, we will have the current RCUH timesheet available in the Current News section of the RCUH website on the first working day of each pay period.

 

                                                

 

Click here for the May 1-15, 2013 Timesheet

 

PAYROLL Deadline is May 16, 2013, noon

 

Payday for this timesheet is May 22, 2013

 

 

 

Next Announcement: May 15 (May 16-31, 2013)

 

 

RCUH Human Resources will be conducting our monthly Human Resources Administrative Management Portal (HR AMP) training to assist NEW users or those needing a “refresher course” on our online personnel system. During this 3-hour HR AMP training session, hands-on instruction will be provided for the following transactions:

 

 

 

1.       Introduction to the RCUH HR AMP System

 

2.       Navigating the RCUH HR AMP System

 

3.       Initiating Non-Recruited (Temporary, Student, Specialized Services, & Intermittent) Employees

 

4.       Initiating Position Requests (Regular Employees)

 

5.       Processing Payroll/Time Reporting

 

6.       Project Number Changes & Vacation Transfer/Payout Actions

 

7.       Changing Employee’s Full-Time/Part-Time Status (FTE Changes)

 

8.       Terminating Employees

 

 

 

Training Schedule

 

 

UH MANOA

 

Friday, May 3, 2013

 

1:00 pm – 4:00 pm

 

UH Manoa, Shidler College of Business Room E-102

 

RSVP by May 1

 

 

 

To sign up for training, click on RCUH Training Enrollment located on the RCUH home web page.

 

 

 

Training materials will be emailed to attendees prior to the session. 

 

 

 

Meetings are accessible for individuals with disabilities. For more information or to request an accommodation due to your disability, email [email protected] at least one week prior to the meeting.

 

 

 

 

Volume 16, Issue 4

 

April 22, 2013

 

 

RCUH’s 2013-2014 BENEFIT OPEN ENROLLMENT SESSIONS

 

RCUH’s 2013-2014 Benefit Open Enrollment Meetings have been finalized.

 

 

 

During this time, we will be announcing existing plan changes, changes to cost of premiums, and online resources.

 

 

 

You will be able to make changes to your existing health plans and add on dependents. In addition, we will

 

also have individual workshops outlining our voluntary insurances and flexible spending accounts.

 

 

 

Please see below for information on the upcoming enrollment sessions:

 

 

 

 

 

Friday, May 3rd 1:00 pm to 3:00 pm	Tuesday, May 7th 1:00 pm to 3:00 pm	Thursday, May 9th 10:00 am to 12:00 pm
Locations: Oahu – UH Manoa, Kuykendall 201 *Kauai – Kauai CC, Learning Resource Center Room 122 *Maui – UH Maui College Ka’aike, Room 105A *Big Island – UH Hilo-Media Services, Room 359 *Broadcast via HITS (Videoconference)	Locations: Oahu – UH Manoa, Kuykendall 201 *Kauai – Kauai CC, Learning Resource Center Room 121D *Maui – UH Maui College Ka’aike, Room 105A *Big Island – UH Hilo-Media Services, Room 359 *Broadcast via HITS (Videoconference)	NEW! Location: Oahu – JABSOM, Room MEB 301

 

 

 

We are excited to announce the following new features for this year’s Open Enrollment Sessions:

 

 

 

·         NEW! AGENDA at each Enrollment Session:
1^ST Hour – Carrier Presentation / Question & Answers
2^ND Hour – Voluntary Products and Flexible Spending Account (FSA) Workshop / Question & Answer with Carriers

 

 

 

·         NEW! ENROLLMENT CALL CENTER for Voluntary Products

 

 

 

·         NEW! Prize Drawings for those who attend

 

 

 

To sign up for enrollment sessions, click on RCUH Training Enrollment located on the RCUH home web page.

 

 

 

We will announce more details in the next few weeks. We look forward to your attendance in our upcoming sessions.

 

 

 

Open Enrollment sessions are accessible for individuals with disabilities.  For more information or to request an accommodation due to your disability, please contact (808) 956-2326 or email [email protected] at least one week prior to the enrollment session.

 

 

 

FLEXIBLE SPENDING PLAN – Plan Year July 1, 2012-June 30, 2013 Reimbursements

 

2 MONTHS LEFT…to utilize your current Flexible Spending Plan Accounts (Medical Expense Reimbursement & Dependent Care Expense Accounts).  The end of the current Flexible Spending Plan Year is quickly approaching (June 30, 2013).  Services must be incurred during the plan year ending June 30, 2013.   Unused contributions will be forfeited at the end of the plan year (NO EXCEPTIONS).  

 

 

 

You may contact National Benefit Services (NBS) at 1(800) 274-0503 to obtain an updated status of your account.  Claims for reimbursements can be faxed (800/478-1528), mailed (National Benefit Services, LLC P.O. Box 6980, West Jordan, UT 84084), emailed ([email protected]) or uploaded via the Participant Website at https://www.nationalbenefitservices.com/.  

 

 

 

We urge all employees to submit their reimbursement forms to NBS in a timely manner.  Although services MUST be incurred by June 30, 2013, you have 90 days after this date to submit your reimbursement forms with ALL supporting documentation (ex. receipts, contracts) needed to reimburse you for Flexible Spending monies.  DO NOT WAIT until the end of the 90-day grace period to submit your reimbursement forms!!! For more information on eligible services, claims reimbursement process, etc. visit the NBS website at http://www.nbsbenefits.com/participants.htm (“Cafeteria” Plan section).  

 

 

 

2013 RCUH Annual Hawaii Food Drive

 

 

 

RCUH will be collecting donations for the Annual Hawaii Food Bank Drive through May 10, 2013.  Let’s all make a difference in another’s life by sharing what we have.  Take a look in your pantry for items you can share and donate.  All donations are tax-deductible.  Mahalo for giving!

 

 

Most Wanted Items:

 

 

 

Food Donations:

 

Canned meals, soups, meats or tuna, fruits, and vegetables

 

Non-perishable items such as rice, instant noodles

 

 

 

Monetary Donations:

 

Make checks payable to: Hawaii Food Bank

 

A $10.00 donation equals food for 25 meals. 

 

 

 

Locations for Food Drop-off  & *Monetary Donations *Make checks payable to: Hawaii Food Bank
ISLAND	LOCATION	DROP OFF HOURS
Oahu	RCUH Human Resources Office John A. Burns Hall, 4th Floor, Makai Wing 1601 East West Road, Honolulu, HI 96848 RCUH Coordinator: Evelyn Moss (808) 956-6965	Mon – Fri 8:00 a.m. to 4:00 p.m.
Big Island(Hilo)	Hawaii Island’s Food Bank – Hilo Branch 140-B Holomua Street Hilo, HI 96720 *Please call The Food Basket at (808) 933-6030 in advance for pick-up	Mon – Fri 8:00 a.m. to 4:00 p.m.
Maui	Hawaii Food Bank – Maui Branch 760 Kolu Street, Wailuku, HI  96793 *Please call Maui Food Bank Coordinator at  (808) 243-9500 in advance for pick-up   (Bin will be provided by them)	Mon – Fri 7:00 a.m. to 3:00 p.m.
Kauai	Hawaii Food Bank – Kauai Branch 3285 Waapa Road, Lihue, HI 96766 *Please call Kauai Food Bank Coordinator at(808) 933-6030 in advance for pick-up	Mon – Fri 8:00 a.m. to 4:00 p.m.

 

 

 

Click here for more information about the Hawaii Foodbank, Maui Foodbank, Kauai Foodbank, Hawaii Island Foodbank.

 

 

 

IMPORTANT DATES TO REMEMBER (MAY 2013)

 

5/1/13	Payroll Deadline Noon
5/7/13	Pay Day
5/7/13 – 5/9/13	HR AMP Web Time Preview #1
5/9/13	PAF Deadline
5/10/13	HR AMP Deadline
5/10/13 – 5/13/12	HR AMP Web Time Preview #2
5/13/13 – 5/20/13	ESS Blackout Period
5/14/13 – 5/16/13	HR AMP Web Time Reporting Period
5/16/13	Payroll Deadline Noon
5/22/13	Pay Day
5/22/13 – 5/24/13	HR AMP Web Time Preview #1
5/24/13	PAF Deadline
5/27/13	Holiday – Memorial Day
5/28/13 – 5/29/13	HR AMP Web Time Preview #2
5/29/13 – 6/5/13	ESS Blackout Period
5/30/13 – 6/3/13	HR AMP Web Time Reporting Period

 

 

 

 

 

 

 

IMPORTANT DATES TO REMEMBER (JUNE  2013)

 

6/3/13	Payroll Deadline Noon
6/5/13 – 6-7-13	HR AMP Web Time Preview #1
6/7/13	Pay Day
6/10/13	HR AMP Deadline
6/10/13 – 6/12/13	HR AMP Web Time Preview #2
6/11/13	Holiday – King Kamehameha Day
6/12/13 – 6/19/13	ESS Blackout Period
6/13/13 – 6/17/13	HR AMP Web Time Reporting Period
6/17/13	Payroll Deadline Noon
6/20/13 – 6/24/13	HR AMP Web Time Preview #1
6/22/13	Pay Day
6/24/13	PAF Deadline
6/25/13	HR AMP Deadline
6/25/13 – 6/26/13	HR AMP Web Time Preview #2
6/26/13 – 7/2/13	ESS Blackout Period
6/27/13 – 7/1/13	HR AMP Web Time Reporting Period

 

 

TIMESHEETS FOR THE MONTH OF MAY-JUNE

 

May 1-15, 2013

 

May 16-31, 2013

 

June 1-15, 2013

 

June 16-30, 2013

 

 

PRINCIPAL INVESTIGATOR’S CORNER:

 

 

SUMMER HIRING

 

Summer is the busiest season for the RCUH Human Resources Department.  In addition to being our peak hiring season, it also coincides with our Benefit Open Enrollment, Fiscal Year End, and Annual Performance Evaluations.

In anticipation of the peak hiring season, we ask all Principal Investigators and Project Administrators to review and adhere to the deadlines below to ensure that all hires are reviewed and approved without delay.  We appreciate your cooperation and assistance.

Selections for Regular Hires: minimum of 10 business days before target date of hire.

Non-Recruited Hires (Temporary, Specialized Service, Student Assistants, and Intermittent hire): minimum 7 business days before target date of hire.

Group Hires (6 or more employees): minimum of 15 business days before target date of hire.

Missing documents pertaining to the selection and/or incomplete new hire documents may cause the hire date to be delayed.  A formal offer of employment is made by the Principal Investigator only AFTER receiving approval to hire from the RCUH Human Resources Department.  Hire dates will be confirmed by our office via email.  All new hires & rehires are NOT approved to start working until their hire date has been confirmed by the RCUH Human Resources Office.

 

 

 

Please contact Sharon Vong at [email protected] or 956-7307 if you have any questions.

 

 

 

RCUH will be collecting donations for the Annual Hawaii Food Bank Drive through May 10, 2013.  Let’s all make a difference in another’s life by sharing what we have.  Take a look in your pantry for items you can share and donate.  All donations are tax-deductible.  Mahalo for giving!

 

 

Most Wanted Items:

 

 

 

Food Donations:

 

Canned meals, soups, meats or tuna, fruits, and vegetables

 

Non-perishable items such as rice, instant noodles

 

 

 

Monetary Donations: due by Friday, April 26

 

Make checks payable to: Hawaii Food Bank

 

A $10.00 donation equals food for 25 meals. 

 

 

 

Locations for Food Drop-off  & *Monetary Donations *Make checks payable to: Hawaii Food Bank
ISLAND	LOCATION	DROP OFF HOURS
Oahu	RCUH Human Resources Office John A. Burns Hall, 4th Floor, Makai Wing 1601 East West Road, Honolulu, HI 96848 RCUH Coordinator: Evelyn Moss (808) 956-6965	Mon – Fri 8:00 a.m. to 4:00 p.m.
Big Island (Hilo)	Hawaii Island’s Food Bank – Hilo Branch 140-B Holomua StreetHilo, HI 96720 *Please call The Food Basket at (808) 933-6030 in advance for pick-up	Mon – Fri 8:00 a.m. to 4:00 p.m.
Maui	Hawaii Food Bank – Maui Branch  760 Kolu Street, Wailuku, HI  96793 *Please call Maui Food Bank Coordinator at (808) 243-9500 in advance for pick-up	Mon – Fri 7:00 a.m. to 3:00 p.m.
Kauai	Hawaii Food Bank – Kauai Branch 3285 Waapa Road, Lihue, HI 96766 *Please call Kauai Food Bank Coordinator at(808) 933-6030 in advance for pick-up	Mon – Fri 8:00 a.m. to 4:00 p.m.

 

 

 

Click here for more information about the Hawaii Foodbank, Maui Foodbank, Kauai Foodbank, Hawaii Island Foodbank.

 

 

In order to minimize searching for the RCUH timesheets each pay period, we will have the current RCUH timesheet available in the Current News section of the RCUH website on the first working day of each pay period.

 

                                                

 

Click here for the April 16-30, 2013 Timesheet

 

PAYROLL Deadline is May 1, 2013, noon

 

Payday for this timesheet is May 7, 2013

 

 

 

Next Announcement: May 1 (May 1-15, 2013)

 

 

SAVE THE DATE!

 

To:      All RCUH Regular 50-100% FTE Employees

 

RCUH’s 2013-2014 Benefit Open Enrollment Meetings have been finalized. During this time, you can make changes to your existing health plans and add on dependents. We will be announcing existing plan changes, changes to cost of premiums, and online resources. In addition, we will also have individual workshops outlining our voluntary insurances and flexible spending accounts. Please see below for information on the upcoming enrollment sessions:

 

Friday, May 3rd 1:00 pm to 3:00 pm	Tuesday, May 7th 1:00 pm to 3:00 pm	Thursday, May 9th 10:00 am to 12:00 pm
Locations: Oahu – UH Manoa, Kuykendall 201 *Kauai – Kauai CC, Learning Resource Center Room 122 *Maui – UH Maui College Ka’aike, Room 105A *Big Island – UH Hilo-Media Services, Room 359 *Broadcast via HITS (Videoconference)	Locations:   Oahu – UH Manoa, Kuykendall 201 *Kauai – Kauai CC, Learning Resource Center Room 121D *Maui – UH Maui College Ka’aike, Room 105A *Big Island – UH Hilo-Media Services, Room 359 *Broadcast via HITS (Videoconference)	NEW! Location: Oahu – JABSOM, Room MEB 301

 

 

 

We are excited to announce the following new features for this year’s Open Enrollment Sessions:

 

 

 

ü  NEW! AGENDA at each Enrollment Session:
1^ST Hour – Carrier Presentation / Question & Answers
2^ND Hour – Voluntary Products and Flexible Spending Account (FSA) Workshop / Question & Answer with Carriers

 

ü  NEW! ENROLLMENT CALL CENTER for Voluntary Products

 

ü  NEW! Prize Drawings for those who attend

 

 

 

To sign up for enrollment sessions, click on RCUH Training Enrollment located on the RCUH home web page.

 

 

 

We will announce more details in the next few weeks. We look forward to your attendance in our upcoming sessions.

 

 

 

Open Enrollment sessions are accessible for individuals with disabilities.  For more information or to request an accommodation due to your disability, please contact (808) 956-2326 or email [email protected] at least one week prior to the enrollment session.

 

The U.S. Customs and Border Protection (CBP) has announced that effective April 30, 2013 the Form I-94 will be automated.  CBP will phase-in the Form I-94 automation at air and sea ports through April and May (Honolulu airport will be in Week 3 of the phase-in, week of May 14, 2013).  Nonimmigrants will continue to receive the paper Form I-94 until the automated process arrives at their port of entry.

 

Under the I-94 automation, nonimmigrants will be provided with a CBP admission stamp on their travel document (passport).  If the individual needs a copy of their I-94 (record of admission) for verification of alien registration, immigration status, or employment authorization, it can be obtain from www.cbp.gov/I94.  Please note that this website will not be active until April 30, 2013. 

 

For more information about the I-94 Automation, please see CBP’s Fact Sheet and I-94 Quick Reference Guide for Local, State and Federal Agencies.

 

Please contact Janet Zukemura at [email protected] or (808) 956-0871 if you have any questions.

 

 

 

In order to minimize searching for the RCUH timesheets each pay period, we will have the current RCUH  timesheet available in the Current News section of the RCUH website on the first working day of each pay period.

 

                                                                

 

Click here for the April 1-15, 2013 Timesheet

 

PAYROLL Deadline is April 16, 2013, noon

 

Payday for this timesheet is April 22, 2013

 

 

 

Next Announcement: April 15 (April 16-30, 2013)

 

 

Safety training sessions for supervisors will be conducted by Dan Latour of Zurich Insurance and Colby Falk of John H. Connors Insurance.

 

 

 

The topic will be “Incident Investigations and Lesson Learned”.  Sessions are offered at Schofield, UH Manoa, Maui, Kauai, Hilo.  We invite supervisors for all projects within these areas to attend.

 

 

 

The proposed outline of the training will be:

 

 

 

·        The basics of completing an effective incident investigation

 

·        Working through some exercises involving “mock incidents” to determine root causes and suggested controls held reduce the risk of reoccurrences

 

·        Providing tools for supervisor to use when completing incident investigation: worksheet; or computer/smart phone accessible template for supervisors to gather information about an incident and more effectively and efficiently complete the supervisor incident report

 

·        Discussing the concept of using Twitter to communicate lessons learned to all projects within RCUH

 

 

 

PLACE	ROOM	DATE AND TIME
Schofield Barracks	Schofield Library	Monday, April 15; 9:00-10:30 am
UH-Manoa	Kuykendall 101	Tuesday, April 16; 9:00-10:30 am
UH-Hilo	IFA Auditorium	Wednesday, April 17; 9:00-10:30 am
UH Maui College	Laulima 225	Thursday, April 18; 10:00-11:30am (was 9:00-10:30am)
Kauai Community College	LRC-130	Friday, April 19; 8:00-9:30 am

 

 

 

To sign up for training, click on RCUH Training Enrollment located on the RCUH home web page.

 

 

 

Meetings are accessible for individuals with disabilities.  For more information or to request an accommodation due to your disability, please contact (808) 956-6965 or email [email protected] at least one week prior to the training session.