Each year Principal Investigators have the opportunity to nominate and recognize their RCUH employee who has made demonstrable, significant and outstanding contributions to their project during the previous year.  On February 8, 2013, a luncheon was held to honor the nominees and to announce the first and second place winners for 2012. 

 

Please join us in congratulating the following winners of the 2012 RCUH Outstanding Employee of the Year.

 

Outstanding Project Support Staff

1st Place:  Joseph McDonough

Project:      Mauna Kea Observatories Support Services

PI:               E. Stewart Hunter

 

2nd Place: KOK/ESF Engineering Team – John Carlin, Dirk Johanson, Mario Williamson

Project:      University of Hawaii Marine Center

PI:               Dr. Alexander Shor

 

Outstanding Researcher/Project Manager/Professional Staff

1st Place:   Craig Walter

Project:       Joint Astronomy Centre

PI:                Dr. Gary Davis

           

2nd Place:  Dr. Frantz Martinache

Project:       National National Astronomical Observatory of Japan, Subaru Telescope

PI:                Dr. Nobuo Arimoto

 

ATTENTION:  Regular status employees 50-100% FTE

 

If you are currently participating in RCUH’s Group Retirement Annuity (GRA) and/or Supplemental Retirement Annuity (SRA) plans administered through TIAA-CREF OR if you are interested in enrolling into a TIAA-CREF SRA plan, the RCUH Human Resources Department is now coordinating one-hour Individual/Employee Retirement Counseling Sessions with TIAA-CREF.  During these meetings, you will be able to discuss your personal financial/retirement goals with a TIAA-CREF Financial Consultant, on a free and confidential basis.

 

A TIAA-CREF representative will be able to assist you with planning for your retirement goals, including:

•      Setting realistic goals for key life events and retirement
•      Reviewing your investment mix and strategy
•      Selecting your TIAA-CREF options
•      Learning about TIAA-CREF retirement income flexibility 

For employees unfamiliar with the SRA plan, it is considered a 403(b) tax-deferred annuity plan which allows an employee to make contributions via payroll deduction from his/her pre-tax earnings towards an individual retirement plan (i.e., SRA) through our third party administrator, TIAA-CREF.  Enrolling or making changes to your SRA election may be done at any time during the year. For more information about the GRA and SRA plans, please go to our website, www.rcuh.com and review the RCUH Retirement Plans Policy (3.560).

 

HOW DO I SIGN UP FOR AN INDIVIDUAL COUNSELING SESSION?

If you are interested in meeting with a TIAA-CREF representative, please complete and submit the TIAA-CREF Sign-Up Form to [email protected] or fax to (808) 956-5022 by 4:00PM HST on February 13, 2013. 

If you are unable to open the attached Sign-Up Form, please email [email protected] or call (808) 956-7106.  Appointments will be scheduled on a first come first serve basis so reserve your spot early!   If you are unable to attend a session, you may call TIAA-CREF at (808) 543-6365 or (800) 842-2252 to speak to a representative who will be able to assist you with your retirement planning. 

 

Meetings are accessible for individuals with disabilities. For more information or to request an accommodation due to your disability, email [email protected] at least one week prior to the meeting.

 

 

Thank you,

 

RCUH Human Resources

Benefits Department

 

 

 

RCUH will be conducting a Workplace Violence Prevention Training session on Maui, Hilo, and Oahu.  It is mandatory that all employees and supervisors of RCUH attend.  This is a 4-hour session.

 

 

 

Everyone (including non-RCUH employees) is welcome to attend.  Seating is limited.  Priority for seating will be given to RCUH employees and supervisors of RCUH employees.

 

 

 

TRAINING SESSION SCHEDULE:

 

 

 

OAHU

 

Friday, March 15, 2013

 

8:00 a.m. – 12:00 p.m.

 

UH Manoa Campus, Kuykendall, Room 101 (Auditorium)

 

RSVP by March 8, 2013

 

 

 

MAUI

 

Friday, February 22, 2013

 

8:00 a.m. – 12:00 p.m.

 

UH Maui College – Laulima 225

 

RSVP by February 15, 2013

 

 

 

HILO

 

Friday, March 22, 2013

 

8:30 a.m. – 12:30 p.m.

 

Institute for Astronomy (IFA) Auditorium

 

RSVP by March 15, 2013

 

If you are a current employee, log on to Employee Self Service to select training.

If you do not have Employee Self Service sign-up, go to RCUH Training Enrollment located on the RCUH home web page.

 

Training Material will be emailed to attendees prior to the session.

 

 

 

Meetings are accessible for individuals with disabilities.  For more information or to request an accommodation due to your disability, contact (808) 956-6965 or email [email protected] at least one week prior to the meeting.

 

 

TO:           All RCUH Employees with 2012 W-2 (Wage and Tax Statement) Forms

SUBJ:      Box 12DD – Employer Sponsored Health Coverage

Your W-2 forms were made available on the RCUH Employee Self-Service system or mailed out to your mailing address on Friday, January 25, 2013.

Please note:

The Affordable Care Act enacted on March 23, 2010 requires employers to report the cost of coverage under an employer-sponsored group health plan on Box 12 of the employee’s 2012 W-2 Form using Code DD.

Reporting the cost of health care coverage on the Form W-2 does not mean that the coverage is taxable.  This reporting is for informational purposes only and is provided to show employees useful and comparable consumer information on the cost of their health care coverage.

You may read more about the Affordable Care Act Tax Provisions on the IRS website www.irs.gov.

 

 

 

 

 

 

The Wage and Tax Statement (W-2) forms for the 2012 tax year have been completed.

 

 

 

Employees who submitted consent for an electronic W-2:

 

 

 

Your 2012 W-2 form is now available on the RCUH Employee Self-Service system at www.rcuh.com:

 

 

 

Employee Self Service > User ID and password > Self Service > Payroll and Compensation > View W-2/W-2c Forms

 

 

 

If you are having difficulties opening your .pdf W-2 form, please make sure that the pop-up blocker on your browser allows our website “https://hrweb.rcuh.com.”

 

 

 

For employees who did NOT consent for an electronic W-2:

 

 

 

A paper W-2 form was sent to your current mailing address on record on Friday, January 25, 2013.

 

 

 

If you do not receive your W-2 within a reasonable time, please contact us.  There will be a $25.00 reissue fee assessed if another copy is requested for any reason, including non-delivery by the US Postal Service.

 

 

 

Should you have any questions, please feel free to contact us at [email protected].

 

 

 

Mahalo!

 

 

RCUH Human Resources will be conducting our monthly Human Resources Administrative Management Portal (HR AMP) training to assist NEW users or those needing a “refresher course”. This training is designed to equip project support staff with the basic knowledge and skills to initiate Human Resources actions via the RCUH Web System. During this 3-hour HR AMP training session, hands-on instruction will be provided for the following transactions:

 

 

 

1.       Introduction to the RCUH HR AMP System

 

2.       Navigating the RCUH HR AMP System

 

3.       Initiating Non-Recruited (Temporary, Student, Specialized Services, & Intermittent) Employees

 

4.       Initiating Position Requests (Regular Employees)

 

5.       Processing Payroll/Time Reporting

 

6.       Project Number Changes & Vacation Transfer/Payout Actions

 

7.       Changing Employee’s Full-Time/Part-Time Status (FTE Changes)

 

8.       Terminating Employees

 

 

 

Training Schedule

 

 

 

UH MANOA  

 

Monday, February 4, 2013

 

1:00 – 4:00 pm

 

UH Manoa Campus, Shidler College of Business Room E-102

 

 RSVP by January 31

 

 

 

HILO

 

Tuesday, February 19, 2013

 

1:00 – 4:00 pm

 

UH Hilo Library Computer Room LRC 359

 

RSVP by February 12

 

 

 

Seating is limited.  Please RSVP your attendance to Leah Taylor at [email protected].  Please provide your name, title, program name, e-mail address, and which session you want to attend.  Training materials will be emailed to attendees prior to the session. 

 

 

 

Meetings are accessible for individuals with disabilities. For more information or to request an accommodation due to your disability, email [email protected] at least one week prior to the meeting.

 

Volume 16, Issue 1

January 24, 2013

REPORT WORK-RELATED INJURY/ILLNESS TO YOUR SUPERVISOR/PRINCIPAL INVESTIGATOR

 

RCUH employees are required to report ALL work-related injuries/illnesses IMMEDIATELY after its occurrence to their immediate supervisor.  All “lost time” due to the work-related injury must be certified by the employee’s physician. The RCUH does not allow “back dated” (i.e., after the fact) medical certifications.

 

For further clarification regarding claims administration and/or WC benefits, please review RCUH’s Worker’s Compensation Policy (3.580) and Safety and Accident Prevention Program Policy (3.930) or call Marisa Hebaru at (808) 956-2326 or email [email protected]. 

 

STUDENT VERIFICATION

 

All RCUH Students Assistants employees are responsible for submitting a Student Verification each Semester in order to qualify for continued student employment. For all University of Hawaii students (eg: UH Manoa, UH Hilo, Honolulu Community College, Maui College, etc.), verification is not required, as RCUH has the ability to verify student status´ electronically through a UH database. However, verification is still needed for UH Outreach College and non-UH Schools (i.e. High School, Chaminade, HPU, etc).

 

The following are acceptable forms of student verification:

a) Student registration or receipt

b) Letter of student registration from the registrar or counselor

c) Validated student I.D. card

d) Any other form of verification deemed acceptable by the Director of Human Resources

 

Continuation of student employment:  Project/Student must submit a Student Verification for Spring 2013 semester by February 1, 2013.  Failure to submit student verification by the indicated deadline will result in termination of student employment.

 

Termination of student employment:  Student Assistants who no longer hold a student status must be terminated from RCUH due to their ineligibility (i.e. student graduation). Principal Investigators must initiate a termination action via the HRAMP system as soon as possible.

 

Please contact Sharon Vong at [email protected] or (808)956-7307 if you have any questions.

 

IMPORTANT DATES TO REMEMBER (FEBRUARY 2013):

2/1/13	Payroll Deadline Noon
2/7/13	Payday
2/7/13 – 2/11/13	HR AMP Web Time Preview #1
2/11/13	PAF Deadline
2/12/13	HR AMP Deadline
2/12/13 – 2/13/13	HR AMP Web Time Preview #2
2/13/13 – 2/20/13	ESS Blackout
2/14/13 – 2/19/13	HR AMP Web Time Reporting Period
2/18/13	Holiday – President’s Day
2/19/13	Payroll Deadline
2/20/13 – 2/20/13	HR AMP Web Time Preview #1
2/22/13	Payday
2/22/13	PAF Deadline
2/25/13	HR AMP Deadline
2/25/13 – 2/26/13	HR AMP Web Time Preview #2
2/26/13 – 3/5/13	ESS Blackout Period
2/27/13 – 3/1/13	HR AMP Web Time Reporting Period

IMPORTANT DATES TO REMEMBER (MARCH 2013)

3/1/13	Payroll Deadline Noon
3/7/13	Payday
3/7/13 – 3/11/13	HR AMP Web Time Preview #1
3/11/13	PAF Deadline
3/12/13	HR AMP Deadline
3/12/13 – 3/13/12	HR AMP Web Time Preview #2
3/13/13 – 3/20/13	ESS Blackout Period
3/14/13 – 3/18/13	HR AMP Web Time Reporting Period
3/18/13	Payroll Deadline Noon
3/20/13 – 3/21/13	HR AMP Web Time Preview #1
3/21/13	PAF Deadline
3/22/13	Pay Day
3/22/13 – 3/26/13	HR AMP Web Time Preview #2
3/25 – 4/3/13	ESS Blackout Period
3/26/13	Holiday – Prince Kuhio Day
3/27/13 – 4/1/13	HR AMP Web Time Reporting Period
3/29/13	Holiday – Good Friday

 

 

TIMESHEETS FOR THE MONTH OF FEBRUARY-MARCH

February 1-15, 2013

February 16-28, 2013

March 1-15, 2013

March 16-31, 2013

Principal Investigator’s Corner

REPORTING Work-Related Injury/Illness TO RCUH HR

 

All supervisors and/or designated project personnel must report any work-related injury/illness to the RCUH Human Resources Department within 24 hours from the occurrence.  “Reporting” consists of completing, faxing, and mailing the Supervisor’s Report of Industrial Injury Form and Employee/Claimant Consent Form (both forms available as attachments in the Safety and Accident Prevention Program Policy (3.930).

 

During the initial notification process, the supervisor must give the injured employee the Worker’s Compensation (WC) memo (signed by our Director of Human Resources) explaining WC procedures ensuring proper administration of the claim.  This memo can be found as an attachment at the bottom in the Worker’s Compensation Policy (3.580).

 

Any questions regarding the content of the policies may be directed to Jill Niitani at (808) 956-8376 or email [email protected]. 

 

In order to minimize searching for the RCUH timesheets each pay period, we will have the current RCUH timesheet available in the Current News section of the RCUH website on the first working day of each pay period.

 

 

 

Click here for the January 16-31, 2013 Timesheet

 

PAYROLL Deadline is February 1, 2013, noon

 

Payday for this timesheet is February 7, 2013

 

 

 

Next Announcement: February 4 (February 1-15, 2013)

 

 

TO:           RCUH Employees Who Have Not Yet Consented to Receive Electronic W-2 Forms

The electronic W-2 form, available on the RCUH Employee Self-Service (ESS) system, provides you with a secure and convenient way to receive your 2012 Wage and Tax Statement.

Use the Online Electronic W-2 for Easy Access and Security:

Incidents involving compromised personal information are on the rise and our #1 concern is the security of your personal information.  Your W-2 form contains signification information which, in the wrong hands, could place your identity and finances in considerable jeopardy.

In addition, due to rising administrative costs, a replacement paper W-2 form, issued for any reason including non-delivery, will now cost $25.00.  Therefore, please submit your consent to the RCUH Electronic W-2 form today.

To receive an electronic W-2 form:

  

Provide consent on the RCUH Employee Self-Service (ESS) system.

• Click, or control-click on the link https://LinktoConsent      OR
• Access the RCUH ESS system at www.rcuh.com  and click on the Employee Self-Service link  > Payroll and Compensation > W-2/W-2c Consent Form
1. If you have already submitted your consent in previous years, you do not need to submit again.
2. If you do not consent by the deadline, or have withdrawn your consent, a paper W-2 form will be mailed to your mailing address on record.
3. Confirmation of your consent or withdrawal of consent will be sent to your email address on record.
4. We will notify you by email when your electronic W-2 form is available (currently scheduled for Friday, January 25).
5.  The IRS requires that certain disclosures about issuing W-2 forms electronically be made available to you.   Please read the IRS Disclosures.docx

If you have any questions, please contact the RCUH Payroll staff at [email protected] .

Mahalo!

RCUH Payroll Staff

You are cordially invited to a luncheon to honor the nominees of the 2012 RCUH Outstanding Employee of the Year Awards on Friday, February 8, 2013 at 11:00 a.m. The award luncheon will be held in the Japanese Cultural Center of Hawaii, Manoa Grand Ballroom.  Please join us in giving special recognition to the nominees who represent the many hard working employees of the RCUH.  Please share this information and invitation with all of your project staff.

 

Click here for a list of the 2012 Outstanding Employee of the Year Nominees.

 

 

If you would like to attend the luncheon please submit payment with the rsvp form by January 15, 2013

 

 

Inquiries? Contact Linda Watanabe at [email protected] or 808-956-7055

 

Click here to rsvp form