The Resource
Volume 15, Issue 6
June 22, 2012
Change to RCUH’s Flexible Spending Plan-Medical Expense Reimbursement Plan Maximum For Plan Year 2012-13 (DEADLINE: June 29, 2012)
In compliance with the Health Care Reform Act, the RCUH announced during our 2012-2013 Annual Benefits Open Enrollment Period that our Flexible Spending-Medical Expense Reimbursement Plan would be amended to cap the maximum salary reduction contributions to $2,500 (previously $4,500 for employees with 4 or more years of continuous service with the RCUH). The IRS recently released guidance clarifying that the effective date for the new limit will be the first day of the first “plan” year beginning on or after January 1, 2013 (IRS Notice 2012-40). Since RCUH’s plan year is from July 1 through June 30, we are not required to implement the plan maximum of $2,500 until the July 1, 2013 – June 30, 2014 plan year.
Although RCUH’s Open Enrollment period has ended, we believe it is necessary to provide our employees the ability to maximize their flexible spending contributions for this upcoming plan year. Therefore, employees with four (4) or more years of continuous service with the RCUH and who have previously elected in Flexible Spending for the PY2012-13, who wish to increase their flexible spending plan contributions of up to $4,500 for the plan year, July 1, 2012 – June 30, 2013, may complete and submit the RCUH Flexible Spending Plan – Medical Expense Reimbursement Enrollment Form. Completed forms may be faxed to (808) 956-5022, scanned/emailed to [email protected], or hand-delivered/mailed to RCUH Human Resources Department, or 2530 Dole Street, Sakamaki Hall D-100, Honolulu, HI 96822. The deadline to submit this form is Friday, June 29, 2012.
If you enrolled in the 2012-2013 Flexible Spending-Medical Expense Reimbursement plan and do not want to increase your contribution amount, you do NOT need to re-submit a form.
If you have any questions or concerns, please contact Dayna Tsue at (808) 956-8953 or [email protected].
OPEN ENROLLMENT is OVER!
The 2012-2013 Benefits Open Enrollment Period is over and new enrollments, cancellations, and changes will take effect on July 1, 2012. Health insurance deductions for the new plan year will begin in the June 16-30, 2012 pay period. All other new plan year deductions will commence in the July 1-15, 2012 pay period (e.g., Flexible Spending Plans & Supplemental Insurances). Please check your on-line payroll statements (via Employee Self-Service) to ensure that the deductions accurately reflect your elections.
Benefits Confirmation Statements which confirms individual benefits effective July 1, 2012, were sent to all benefits-eligible employees on May 31, 2012. Employees were given a final opportunity to make corrections/changes to their benefits (deadline was on June 8, 2012). For those that made additional corrections/changes, a FINAL Benefits Confirmation Statement was sent out on June 14, 2012. If you made corrections but did not receive a Final Benefits Confirmation Statement, please contact Dayna Tsue at (808) 956-8953 or [email protected].
**NOTE: The HMSA Health Plan Summary that was included in the original Open Enrollment email (sent on April 17, 2012) and the Benefits Confirmation Statements (sent on May 31, 2012) reflected the incorrect rates for the HMSA Health Plan Hawaii Basic Plans ONLY; all other plan rates were correct. We have since revised the HMSA Health Plan Summary sheet; please refer to the new 2012-2013 HMSA Health Plan Summary for the updated rates. We sincerely apologize for any confusion this may have caused. Please contact Dayna Tsue at (808) 956-8953 or [email protected] if you have any further questions.
Flexible Spending Plan Accounts – 1 WEEK LEFT…
…to utilize your current Flexible Spending Plan Accounts (Medical Expense Reimbursement & Dependent Care Expense Accounts) monies. The end of the current Flexible Spending Plan Year is quickly approaching (June 30, 2012). Services and/or purchases must be incurred during the plan year ending June 30, 2012.
We urge all employees to submit their reimbursement forms to National Benefits Services (NBS) in a timely manner. Although services MUST be incurred by June 30, 2012, you have until September 30, 2012 (90-days after the end of the plan year) to submit your reimbursement forms with ALL supporting documentation (ex. receipts, contracts) for reimbursement of your Flexible Spending monies. DO NOT WAIT until the end of the 90-day grace period to submit your reimbursement forms!!! All unused contributions will be forfeited at the end of the plan year (NO EXCEPTIONS).
To obtain an updated status of your account or additional reimbursement forms, contact NBS at 1-800-274-0503 or log onto the NBS website at www.nationalbenefitservices.com.
New TIAA-CREF Website & Features and New TIAA-CREF Financial Management & Education Program
TIAA-CREF has introduced a new participant website for all RCUH employees participating in the TIAA-CREF Group Retirement Plan. If you have not viewed your individual account online (“My TIAA-CREF”) I encourage you to do so. This new website provides extensive information, better navigation, and easier to understand displays. Visit your online account page to see the new look and features.
In addition, TIAA-CREF will be launching a new “Communication, Education & Advice” (CE&A) Program. This CE&A Program is focused on Financial Management and Education. This free program will include online information, printed information, one-to-one meetings, use of social media and workshops. This CE&A Program is scheduled to begin in July/August 2012. You’ll be receiving updates on the launch of the CE&A Program directly from TIAA-CREF.
LinkedIn Passwords
LinkedIn has confirmed that passwords for 6.5 million accounts have been stolen and that hackers are working together to break the encryption on the passwords. As a precaution, it is recommended that LinkedIn users change their passwords. Do not get tricked into clicking on links in emails that a scammer can collect information. Go directly to the LinkedIn site to change your password.
For more information, below is the link to the news article on Information Week Security:
http://www.informationweek.com/news/security/attacks/240001623?cid=nl_IW_daily_2012-06-06_html&elq=96b19bc5aa0e42be962fd8bf63608ad2
STUDENT EMPLOYMENT
All RCUH Student Assistant employees are responsible for submitting a Student Verification each Semester in order to qualify for continued student employment. For all University of Hawaii students (eg: UH Manoa, UH Hilo, Honolulu Community College, Maui College, etc.), verification is not required, as RCUH has the ability to verify student status electronically through a UH database. However, verification is still needed for UH Outreach College and non-UH Schools (i.e. High School, Chaminade, HPU, etc).
The following are acceptable forms of student verification:
a) Student registration or receipt
b) Letter of student registration from the registrar or counselor
c) Validate student I.D. card
d) Any other form of verification deemed acceptable by the Director of Human Resources
Continuation of student employment:
Project/Student must submit Student Verification for the Fall 2012 semester by Tuesday, September 4, 2012. Failure to submit student verification by the indicated deadline will result in termination of student employment.
Employment during summer break:
Student Assistants who are enrolled for the Fall 2012 and are NOT taking any classes during the summer time, are eligible to work up to 40 hours per week.
Termination of student employment:
Student Assistants who no longer hold a student status must be terminated from RCUH due to their ineligibility (i.e. student graduation). Principal Investigators must initiate a termination action via the HRAMP system by May 9, 2012.
Please contact Sharon Vong at [email protected] or (808) 956-7307 if you have any questions.
IMPORTANT DATES TO REMEMBER (JULY 2012):
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7/2
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Payroll Deadline – Noon for PE 6/30/12
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7/4
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HOLIDAY – Independence Day
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7/5-7/9
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Web Time Preview 1
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7/6
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Pay Day
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7/9
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PAF Deadline
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7/10
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HRAMP Deadline
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7/10-18
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ESS Blackout Period
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7/10-7/11
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Web Time Preview 2
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7/12-7/16
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Web Time Input
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7/16
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Payroll Deadline – Noon for PE 7/15/12
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7/20
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Pay Day
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7/23-7/25
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Web Time Preview 1
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7/25
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PAF Deadline
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7/26
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HRAMP Deadline
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7/26-7/27
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Web Time Preview 2
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7/30-7/31
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Web Time Input
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IMPORTANT DATES TO REMEMBER (AUGUST 2012)
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8/1
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Payroll Deadline – Noon for PE 7/31/12
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8/7
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Pay Day
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8/7-8/9
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Web Time Preview 1
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8/9
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PAF Deadline
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8/10
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HRAMP Deadline
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8/10-8/13
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Web Time Preview 2
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8/14-8/15
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Web Time Input
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8/16
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Payroll Deadline – Noon for PE 8/15/12
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8/17
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HOLIDAY – Statehood Day
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8/22
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Pay Day
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8/23-8/27
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Web Time Preview 1
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8/27
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PAF Deadline
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8/28
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HRAMP Deadline
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8/28-8/29
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Web Time Preview 2
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8/30-8/31
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Web Time Input
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TIMESHEETS FOR THE MONTH OF JULY – AUG
June 16-30
July 1-15
July 16-31
August 1-15
August 16-31
SSE Timesheet (Form D-9c)
2012 Personnel Action & Payroll Calendar
2012 Special Check Calendar
Principal Investigator’s Corner
2012-2013 RCUH ANNUNAL PERFORMANCE EVALUATIONS
All Principal Investigators/Supervisors can start to fill out the Performance Evaluations (Short Form or Long Form) for their respective employees. Once we finalize our Pay Guidelines, we will be publishing it on “Current News” on our RCUH homepage. RCUH Annual Performance Evaluation Pay Guidelines are still pending approval. However, all Performance Evaluations will still be due on June 29, 2012
