Archived posts from HR Annouincements
In order to minimize searching for the RCUH timesheets each pay period, we will have the current RCUH timesheet available in the Current News section of the RCUH website on the first working day of each pay period.
Click Here for the March 16-31 Timesheet
Payroll Deadline is April 2, 2012 12noon
Payday for this timesheet is April 5, 2012
Next Announcement: April 1 (April 1-15 pay period)
Effective March 9, 2012, all Position Requisition Forms (PRF) initiated online via the Human Resources Administrative Management Portal (HRAMP) will now generate automatic e-mail reminders to Principal Investigators (PIs) and Fiscal Officers (FOs). These automatic e-mail alerts have been implemented to alert PIs and FOs that there is an action pending their approval.The automatic e-mails will include information on the next steps in the approval process.
Please contact the RCUH Human Resources Employment Staff at [email protected] for questions.
RCUH Human Resources will be conducting our monthly Human Resources Administrative Management Portal (HR AMP) training to assist NEW users or those needing a “refresher course” on our online personnel system. During this 3-hour HR AMP training session, hands-on instruction will be provided for the following transactions:
Introduction to the RCUH HR AMP System
Navigating the RCUH HR AMP System
Initiating Non-Recruited (Temporary, Student, Specialized Services, & Intermittent) Employees
Initiating Position Requests (Regular Employees)
Processing Payroll/Time Reporting
Project Number Changes & Vacation Transfer/Payout Actions
Changing Employee’s Full-Time/Part-Time Status (FTE Changes)
Terminating Employees
Training Schedule
UH MANOA
Monday, March 19, 2012
1:00 pm – 4:00 pm
UH Manoa, Shidler College of Business Room E-102
RSVP by March 14
Friday, April 27, 2012
1:00 pm – 4:00 pm
UH Manoa, Shidler College of Business Room E-102
RSVP by April 20
UH KAKAAKO (JABSOM)
Friday, March 16, 2012
1:00 pm – 4:00 pm
UH JABSOM Kakaako, Medical Education Building HSL Computer Lab 107D
RSVP by March 13
Tuesday, April 10
1:00 pm – 4:00 pm
UH JABSOM Kakaako, Medical Education Building HSL Computer Lab 107D
RSVP by April 3
MAUI
Thursday, April 12, 2012
1:00 pm – 4:00 pm
UH Maui College Laulima Room 226
RSVP by April 5
HILO
Tuesday, March 27, 2012 CANCELLED
1:00 pm – 4:00 pm
UH Hilo Library Computer Room LRC 359
RSVP by March 20
Tuesday, April 24, 2012
1:00 pm – 4:00 pm
UH Hilo Library Computer Room LRC 359
RSVP by April 17
Seating is limited. Please RSVP your attendance to Leah Taylor at [email protected]. Please provide your name, title, program name, e-mail address, and which session you want to attend. Training materials will be emailed to attendees prior to the session.
Meetings are accessible for individuals with disabilities. For more information or to request an accommodation due to your disability, email [email protected] at least one week prior to the meeting.
Date: ttMarch 9, 2012
Time: tt 9:00-11:00 am (Employees and Supervisors)
tt11:00 am-12:00 pm (cont. w/Supervisors Only)
Location: USDA Conference Room B
ttt 64 Nowelo Street
tt
Enter the UHH Research Park. Take the first driveway on the left. All visitors have to check in for visitor’s badges, so enter from the front door (it looks like a delivery entrance), down the hall past the labs, then through the door to room #143. After signing in, you will be directed to Conference Room B.
In order to minimize searching for the RCUH timesheets each pay period, we will have the current RCUH timesheet available in the Current News section of the RCUH website on the first working day of each pay period.
Click Here for the March 1-15 Timesheet
Payroll Deadline is March 16, 2012, 12noon
Payday for this timesheet is March 22, 2012
Next Announcement: March 16 (March 16-31 pay period).
Each year Principal Investigators have the opportunity to nominate and recognize their RCUH employee who has made demonstrable, significant and outstanding contributions to their project during the previous year. On February 24, 2012, a luncheon was held to honor the nominees and to announce the first and second place winners for 2011.
Please join us in congratulating the following Winners of the 2011 RCUH Outstanding Employee of the Year.
Outstanding Project Support Staff
First Place
Linda Gregoire
Joint Astronomy Centre
PI: Dr. Gary Davis
Second Place
Beverley Brody
John A. Burns School of Medicine, Office of Public Health Studies
PI: Dr. Jay Maddock
Outstanding Researcher/Project Manager/Professional Staff
First Place
Gen2 Team – Takeshi Inagaki and Eric Jeschke
National Astronomical Observatory of Japan, Subaru Telescope
PI: Dr. Hideki Takami
Second Place
Loren Scott Godwin
National Ocean Services, Papahanamokuakea Marine National Monument
PI: T. ‘Aulani Wilhelm
Resource Article
February 2012
Employee Section
To: RCUH Regular Status Employees
Re: Direct Deposit of Vacation Payouts
Effective from the February 22nd payday, all vacation payouts will be processed as a direct deposit to the employee’s bank account on record. This is a change in practice from vacation payouts being processed as paper checks and mailed to the employee.
Employees should find the direct deposit of their vacation payouts more convenient and expedient as their funds will automatically be deposited to their bank accounts on payday. This will also eliminate problems with lost and non-delivered checks.
Please contact the RCUH Payroll staff at [email protected] for questions or clarification.
REPORT WORK-RELATED INJURY/ILLNESS TO YOUR PRINCIPAL INVESTIGATOR
RCUH employees are required to report ALL work-related injuries/illnesses IMMEDIATELY after its occurrence to their immediate supervisor. All “lost time” due to the work-related injury must be certified by the employee’s primary treating physician. The RCUH does not allow “back dated” (i.e., after the fact) medical certifications.
For further clarification regarding claims administration and/or WC benefits, please review RCUH’s Worker’s Compensation Policy (3.580) and Safety and Accident Prevention Program Policy (3.930) or call Dayna Tsue at (808) 956-8953.
4 MONTHS LEFT…
…to utilize your current Flexible Spending Plan Accounts (Medical Expense Reimbursement & Dependent Care Expense Accounts). The end of the current Flexible Spending Plan Year is quickly approaching (June 30, 2012). Services must be incurred during the plan year ending June 30, 2012. Unused contributions will be forfeited at the end of the plan year (NO EXCEPTIONS).
We urge all employees to submit their reimbursement forms to National Benefit Services (NBS) in a timely manner. Although services MUST be incurred by June 30, 2012, you do have 90 days after this date to submit your reimbursement forms with ALL supporting documentation (ex. receipts, contracts) needed to reimburse you for Flexible Spending monies. DO NOT WAIT until the end of the 90-day grace period to submit your reimbursement forms!!!
In order to claim/submit for reimbursements, you need to complete the NBS reimbursement form and submit it along with a copy of your receipt(s) to “National Benefits Services” via fax, mail, or email:
· FAX: Salt Lake City Area Fax: (801) 355‐0928
· Toll Free Fax: (800) 478‐1528
· Mail: National Benefit Services, LLC P.O. Box 6980, West Jordan, UT 84084
· Email: [email protected] (PDF, TIFF or JPEG files only)
If you have any questions or need additional reimbursement forms, please call (888) 478-1528 or download forms from the NBS website at www.nbsbenefits.com.
The Principal Investigator’s Corner
TRAINING- Form I-9 Employment Eligibility Verification (Oahu and Polycom to Hilo, Maui, and Kauai)
Form I-9 Employment Eligibility Verification Training Sessions will be held to provide Principal Investigators (PIs) and Project Administrators with a set of guidelines on how to properly fill out Form I-9, issued by the United States Citizenship and Immigration Services (USCIS). This training session to cover the following topics:
TRAINING SESSION SCHEDULE:
Thursday, March 1, 2012
10:00 a.m. – 12:00 p.m.
Oahu: University of Hawaii at Manoa, Kuykendall Hall, Room 204
Hilo: University of Hawaii at Hilo, Media Services Room 359
Maui: Uuniversity of Hawaii-Maui College, Ka’aike Room 105A
Kauai: Kauai Community College, Learning Resource Center, Room 122
RSVP by February 24, 2012
Tuesday, March 20, 2012
10:00 a.m. – 12:00 p.m.
Oahu: University of Hawaii at Manoa, Kuykendall Hall, Room 204
Hilo: University of Hawaii at Hilo, Media Services Room 344
Maui: Uuniversity of Hawaii-Maui College, Ka’aike Room 105A
Kauai: Kauai Community College, Learning Resource Center, Room 122
RSVP by March 13, 2012
RSVP your attendance to Renee Doi at [email protected]. Please provide your name, title, program name, and e-mail address.
Training material will be emailed prior to the training session. Training sessions will be cancelled if we do not have anyone signed up for the sessions.
Meetings are accessible for individuals with disabilities. For more information or to request an accommodation due to your disability, contact (808) 956-7241 or email [email protected] at least one week prior to the training session.
In order to minimize searching for the RCUH timesheets each pay period, we will have the current RCUH timesheet available in the Current News section of the RCUH website on the first working day of each pay period.
Click Here for the February 16-29 Timesheet
Payroll Deadline is March 1, 2012, 12noon
Payday for this timesheet is March 7, 2012
Next Announcement: March 1 (March 1-15 pay period).
Effective from the February 22 payday, all vacation payouts will be processed as a direct deposit to the employee’s bank account on record. This is a change in practice from vacation payouts being processed as paper checks and mailed to the employee.
Our employees should find the direct deposit of their vacation payouts more convenient as their funds will automatically be deposited in their bank accounts on payday. This will also eliminate problems with lost and non-delivered checks.
Please contact the RCUH Payroll staff at [email protected] for questions or clarification.
Form I-9 Employment Eligibility Verification Training Sessions will be held to provide Principal Investigators (PIs) and Project Administrators with a set of guidelines on how to properly fill out Form
I-9, issued by the United States Citizenship and Immigration Services (USCIS). This training session to cover the following topics:
·
TRAINING SESSION SCHEDULE:
Thursday, March 1, 2012
10:00 a.m. – 12:00 p.m.
Oahu: University of Hawaii at Manoa, Kuykendall Hall, Room 204
Hilo: University of Hawaii at Hilo, Media Services Room 359
Maui: Uuniversity of Hawaii-Maui College, Ka’aike Room 105A
Kauai: Kauai Community College, Learning Resource Center, Room 122
RSVP by February 24, 2012
Tuesday, March 20, 2012
10:00 a.m. – 12:00 p.m.
Oahu: University of Hawaii at Manoa, Kuykendall Hall, Room 204
Hilo: University of Hawaii at Hilo, Media Services Room 344
Maui: Uuniversity of Hawaii-Maui College, Ka’aike Room 105A
Kauai: Kauai Community College, Learning Resource Center, Room 122
RSVP by March 13, 2012
Campus Map Links are listed below:
University of Hawaii at Manoa Campus Map
University of Hawaii at Hilo Campus Map
University of Hawaii Maui College Campus Map
Kauai Community College Campus Map
RSVP your attendance to Renee Doi at [email protected]. Please provide your name, title, program name, and e-mail address.
Training material will be emailed prior to the training session. Training sessions will be cancelled if we do not have anyone signed up for the sessions.
Meetings are accessible for individuals with disabilities. For more information or to request an accommodation due to your disability, contact (808) 956-7241 or email [email protected] at least one week prior to the training session.