RCUH employees might find the Hawaii State Ethics Commission website (www.hawaii.gov/ethics) informative.  The October 2011 edition of the Hawaii State Ethics Commission’s newsletter, “The High Road,” can also be viewed at this website or at this link: http://hawaii.gov/ethics/pubs_guides/newsltr/2011/2011-2.pdf.   

In order to minimize searching for the RCUH timesheets each pay period, we will have the current RCUH timesheet available in the Current News section of the RCUH website on the first working day of each pay period.

 

Click Here for the November 1-15 Timesheet

 

Payroll Deadline is November 16, 2011, 12noon

Payday for this timesheet is November 22, 2011

 

Next Announcement:  November 16 (November 16-30 pay period).

An Employee/Independent Contractor (EIC) Training Session will be held to provide Principal Investigators and Project Administrators with a set of guidelines on EIC Reviews.

 

·         RCUH Employee/Independent Contractor Determination process.

·         Independent Contractor, Guest Speaker, and Employee relationships (How To’s)

·         EIC Policy and Memo Templates

·         Master EIC Determinations

 

 

 

Wednesday, November 16, 2011

9:00 am – 11:00 am

UH Manoa Campus, Kuykendall, Room 101 (Auditorium)

 

Friday, November 18, 2011

9:00 am – 11:00 am

Institute for Astronomy (IFA) Auditorium

 

MAUI TRAINING SESSION

Friday, December 2, 2011

9:00 am – 11:00 am

UH Maui College  – Laulima 103

 

RSVP your attendance to Tarina Castillo at [email protected].  Please provide your name, title, program name, and e-mail address.

 

Training material will be emailed prior to the training session.  Training sessions will be cancelled if we do not have anyone signed up for the sessions.

 

Meetings are accessible for individuals with disabilities. For more information or to request an accommodation due to your disability, contact (808) 956-3100 or email [email protected] at least one week prior to the meeting.

On January 1, 2012, the Hawaii State Civil Unions Act (S.B. No 232; Act 1) will take effect and will make same and opposite sex couples eligible for civil unions in Hawaii.  Act 1 will give civil union couples legal rights to similar benefits received by married couples.  Please note, however, that Federal law does not recognize civil unions, thus, benefits mandated by Federal laws will remain unchanged.

 

As defined under S.B. No. 232/Act 1, a “Civil Union” is a union between two individuals established pursuant to S.B. No. 232, and a “Partner” means an individual who is a party to a civil union established pursuant to S.B. No. 232.

 

In compliance with Act 1, the RCUH will be updating its benefit policies accordingly.   We expect that the following RCUH benefit policies will need to be updated beginning January 1, 2012; however, we are currently awaiting final regulations from the State, which have not yet been released:

1.)  Policy #3.520 Health (Medical & Dental) Plans

2.)  Policy #3.660 Family Leave

3.)  Policy #3.670 Bereavement Leave

4.)  Policy #3.678 Administrative Leave for Parent – Teacher Conference

 

The RCUH will provide additional details about the changes to these policies after we obtain the final regulations that pertain to the Civil Unions Act (Act 1) and related State laws.  For more information regarding Act 1, please visit the www.hawaii.gov.

The Resource

Volume 14 Issue 10
October 21, 2011

 

The end of the year is approaching quickly.  Per the RCUH Policy 3.620 for Vacation Leave (see summary below) any “Excess” vacation will be forfeited on January 1, 2012.  Excess vacation is any vacation hours over the allowable carryover amount.  Employees who may be subject to losing vacation on January 1, 2012 were sent a courtesy notice (via email) from our office on September 28, 2011.  To avoid forfeiture of your earned vacation, be sure to plan your vacation schedule for the rest of the year.  Remember…your Principal Investigator (or supervisor) must approve your request for time off in advance.  If you are in jeopardy of losing vacation this year, please talk to your Principal Investigator (or supervisor) immediately.  If you did not receive a notice and would like to find out your vacation balance, you may view this on the bottom of your online pay statements by accessing your Employee Self-Service accounts.  There will be NO exceptions to vacation carryover/forfeiture amounts. 

Regular employees 50-100% are eligible for vacation under RCUH Policy 3.620 Vacation Leave.  Vacation is calculated and accrued on a semi-monthly basis.  There are two vacation plans administered by the RCUH:

 

1)    Vacation Plan A (RCUH Standard Vacation Policy):  Under Plan A, employees may not carry forward more than 10 workdays* of vacation in a calendar year.  The maximum accumulation/carryover shall not exceed 10 workdays*. 

 

2)    Vacation Plan B (Non-Standard Vacation Policy):  Under Plan B, employees may carry forward 15 workdays* of current year accruals, and total accumulation (current year accruals and previous year carry over) shall not exceed 45 workdays*. 

* 1 workday equals 8 hours multiplied by your FTE (i.e., 1 workday equals 4 hours for a 50% FTE employee).

 

Your Vacation Plan (A or B) appears with your leave balances on your online payroll statements.  Be sure to read and understand the vacation policy and how it applies to you.  You should plan and take your vacation now in order to ensure that you do not forfeit any of your earned vacation.  If you have any questions please call (808) 956-8953 or email [email protected].

2011 RCUH STATEWIDE UNITED WAY CAMPAIGN

Thank you for your generous contribution to the 2011 RCUH Statewide United Way campaign.  During these tough economic times your continued support and generosity has made it possible for the various United Way programs to continue to meet the specific needs of Hawaii’s people through the many health and human service agencies throughout the state.  Thank you again for your continued support of this worthy cause!

 

“LIGHT/MODIFIED DUTY” REQUESTS

As a reminder, any requests for light/modified duty accommodations MUST be coordinated with your supervisor and the RCUH Human Resources (HR) Department PRIOR to your return to work.

 

Employees are NOT authorized to return to work on light or modified duty status without first receiving approval from the RCUH HR Department. A Job Physical Analysis (JPA) form may be required BEFORE your return.  This is to ensure that your physician is fully aware of your essential job functions/duties before making a determination on whether you are able or unable to perform these functions/duties safely.  It is important to note that Light/Modified duty accommodations (if available) would be provided on a “temporary/transitional” basis.  If you have any questions, please contact Jill Niitani at (808) 956-8376 or [email protected].

 

IMPORTANT Dates to Remember (November):

11/1	Payroll Deadline – 12:00 noon for PE 10/31/11
11/7	Pay Day
11/4-11/8	Web Time Preview 1
11/8	PAF Deadline
11/9	HRAMP Deadline
11/9-11/10	Web Time Preview 2
11/11	HOLIDAY – Veteran’s Day
11/14-15	Web Time Input
11/16	Payroll Deadline – 12:00 noon for PE 11/15/11
11/21-11/23	Web Time Preview 1
11/22	Pay Day
11/23	PAF Deadline
11/24	HOLIDAY – Thanksgiving Day
11/25	HRAMP Deadline
11/25-11/28	Web Time Preview 2
11/29-11/30	Web Time Input

IMPORTANT Dates to Remember (December):

12/1	Payroll Deadline – 12:00 noon for PE 11/30/11
12/7	Pay Day
12/7-12/9	Web Time Preview 1
12/9	PAF Deadline
12/7-12/9	Web Time Preview 2
12/12	HRAMP Deadline
12/14-12/15	Web Time Input
12/16	Payroll Deadline – 12:00 noon for PE 12/15/11
12/20-12/22	Web Time Preview 1
12/22	Pay Day
12/22	PAF Deadline
12/23	HRAMP Deadline
12/23-12/27	Web Time Preview 2
12/26	HOLIDAY – Christmas Day
12/28-12/30	Web Time Input
12/30	Payroll Deadline – 12:00 noon for PE 12/31/11
1/02	HOLIDAY – New Year’s Day

TIMESHEETS FOR THE MONTH OF October – November:
October 16-31

November 1-15

November 16-30

SSE Timesheet (Form D-9c)

2011 Personnel Action & Payroll Calendar

2011 Special Check Calendar

 

2012 Personnel Action & Payroll Calendar

2012 Special Check Calendar

The Principal Investigator’s Corner

 

 

LIGHT DUTY ACCOMMODATIONS

If your employee requests for light duty accommodations, you (as Principal Investigator) and the employee’s supervisor MUST coordinate a review with the RCUH Human Resources Department.  Dependent upon the documentation already received, a Job Physical Analysis (JPA) form may be required BEFORE the employee is allowed to return to work.  This is to ensure that the employee’s physician is fully aware of the employee’s essential job functions and duties before making a determination on whether the employee is able or unable to perform these functions/duties safely. 

 

Projects are NOT authorized to allow an employee to return to work on light duty status without first receiving approval from the RCUH Human Resources Department.  If you have any questions, please contact Jill Niitani at (808) 956-8376 or [email protected].

 

2011 RCUH OUTSTANDING EMPLOYEE OF THE YEAR – Accepting Nominations

RCUH is accepting nominations for its annual Outstanding Employee of the Year Awards Program through October 31, 2011.

 

This awards program is to encourage, recognize, and reward RCUH employees who have made demonstrable, significant and outstanding contributions to their project during the previous year.

Any Regular RCUH employee or groups of RCUH employees are eligible for the program.  Principal Investigators may submit up to two nominations (either individual employee or group of individuals) per category.  If a Principal Investigator has more than two nominations per category, they will need to determine which are the best two nominations to submit to the RCUH Human Resources Department.

 

2 NOMINATION CATEGORIES (Maximum of 2 nominees per category):

 

1.  Outstanding Researcher/Project Manager/Professional (Exempt status position)

2.  Outstanding Project Support Staff (Non-Exempt status position)

 

Click here for the nomination form

 

For more information on the program, please refer to policy 3.450 Outstanding Employee of the Year Award.

 

DEADLINE to submit nomination(s):  October 31, 2011

 

The 2011 Outstanding Employee of the Year Awards Luncheon will be held on Friday, February 24, 2012.

 

Thank you to everyone who generously donated to the 2011 RCUH Statewide United Way campaign.  With your help RCUH collected over $11,500.00 statewide.  Your generosity will make it possible for the various united way programs to continue to meet the specific needs of Hawaii’s people through the many health and human service agencies throughout the state.  Thank you again for your continued support of this worthy cause!

In order to minimize searching for the RCUH timesheets each pay period, we will have the current RCUH timesheet available in the Current News section of the RCUH website on the first working day of each pay period.

 

Click Here for the October 16-31 Timesheet

 

Payroll Deadline is November 1, 2011, 12noon

Payday for this timesheet is November 7, 2011

 

Next Announcement:  November 1 (November 1-15 pay period).

Seats are still available for the upcoming TIAA-CREF Retirement Plans Group Informational Session to be held this Friday, October 14, 2011 from 1:00pm – 3:30pm.  TIAA CREF Retirement/Financial Planning Counselor, Jon Holu, will be discussing the following topics:

·         Income options available from TIAA-CREF

·         TIAA-CREF web access to manage your retirement account

·         Techniques to keep your retirement strategy on target, including your personal goals, allocations, strategies, etc.

·         Importance of annual, individual retirement counseling with a local TIAA-CREF representative.

 

This session will be held at the UH Manoa Campus, and will also be broadcasted via HITS to accommodate employees on the outer islands (Big Island, Maui, and Kauai). 

 

            Big Island (UH Hilo):                       Library, Media Services Room 359

Oahu (UH Manoa Campus):          Kuykendall Hall, Room 201

            Kauai (Kauai CC):                           Learning Resource Center, Room 122

            Maui (Maui College):                       Ka’aike Room 105A

 

Regular status employees who are interested in learning about planning or have questions about their retirement goals should attend. Attendees will also be able to ask questions about plan benefits and allocation options.

 

To reserve a seat, please email Marisa Hebaru at [email protected] or call (808) 956-2326 no later than Wednesday, October 12, 2011.

In order to minimize searching for the RCUH timesheets each pay period, we will have the current RCUH timesheet available in the Current News section of the RCUH website on the first working day of each pay period.

 

Click Here for the October 1-15 Timesheet

 

Payroll Deadline is October 17, 2011, 12noon

Payday for this timesheet is October 21, 2011

 

Next Announcement:  October 17 (October 16-31 pay period).

 

 

RCUH is accepting nominations for its annual Outstanding Employee of the Year Awards Program from now through October 31, 2011.

 

This awards program is to encourage, recognize, and reward RCUH employees who have made demonstrable, significant and outstanding contributions to their project during the previous year.

Any Regular RCUH employee or groups of RCUH employees are eligible for the program.  Principal Investigators may submit up to two nominations (either individual employee or group of individuals) per category.  If a Principal Investigator has more than two nominations per category, they will need to determine which are the best two nominations to submit to the RCUH Human Resources Department.

 

2 NOMINATION CATEGORIES (Maximum of 2 nominees per category):

 

1.  Outstanding Researcher/Project Manager/Professional (Exempt status position)

2.  Outstanding Project Support Staff (Non-Exempt status position)

 

Click here for the nomination form

 

For more information on the program, please refer to policy 3.450 Outstanding Employee of the Year Award.

 

DEADLINE to submit nomination(s):  October 31, 2011

 

The 2011 Outstanding Employee of the Year Awards Luncheon will be held on Friday, February 24, 2012.