TIAA CREF Retirement/Financial Planning Counselor, Jon Holu, will be holding a group retirement plans informational session on October 14, 2011 from 1:00pm – 3:30pm.  This session will be held at the UH Manoa Campus, and will also be broadcasted via HITS to accommodate employees on the outer islands (Big Island, Maui, and Kauai). 

 

 

Big Island (UH Hilo):                       Library, Media Services Room 359

Oahu (UH Manoa Campus):          Kuykendall Hall, Room 201

Kauai (Kauai CC):                           Learning Resource Center, Room 122

Maui (Maui College):                       Ka’aike Room 105A

 

Regular status employees who are interested in learning about planning or have questions about their retirement goals should attend.

 

Topics will include:

·         Income options available from TIAA-CREF

·         TIAA-CREF web access to manage your retirement account

·         Techniques to keep your retirement strategy on target, including your personal goals, allocations, strategies, etc.

·         Importance of annual, individual retirement counseling with a local TIAA-CREF representative.

 

Attendees will also be able to ask questions about plan benefits, allocation options, etc. 

 

We encourage all employees to sign-up as soon as possible to secure a seat, as space is limited. 

 

To reserve a seat, please email Marisa Hebaru at [email protected] or call (808) 956-2326 no later than Monday, October 10, 2011.

The Resource

Volume 14 Issue 9

September 22, 2011

 

 

DEADLINE – SEPTEMBER 30, 2011 for FLEXIBLE SPENDING PLAN REIMBURSEMENTS

You have until September 30, 2011 to submit reimbursement forms for your Flexible Spending Plans for services or expenses incurred during the JULY 1, 2010 – JUNE 30, 2011 plan year.  NO exceptions will be made if National Benefit Services, Inc. (NBS) does not receive ALL required documents by September 30, 2011.  Reimbursement forms and receipts should be submitted directly to NBS (contact information is listed at the bottom of the reimbursement form).  Additional reimbursement forms can be downloaded from the RCUH website at www.rcuh.com by clicking on Human Resources. If you have questions or need your account balance, please call NBS at (800) 274-0503.

The end of the year is approaching quickly.  Per the RCUH Policy 3.620 for Vacation Leave (see summary below) any “Excess” vacation will be forfeited on January 1, 2011.  Excess vacation is any vacation hours over the allowable carryover amount. 

 

Employees who may be subject to losing vacation on January 1, 2012 will be sent a courtesy notice from our office at the end of September.  Employees should update their email addresses via their Employee Self-Service account to ensure timely receipt of the email. 

 

To avoid forfeiture of your earned vacation, be sure to plan your vacation schedule for the rest of the year.  Remember…your Principal Investigator (or supervisor) must approve your request for time off in advance.  If you are in jeopardy of losing vacation this year, please talk to your Principal Investigator (or supervisor) immediately.  If you did not receive a notice and would like to find out your current vacation balance, you may view this at the bottom of your online pay statements by accessing your Employee Self-Service accounts.  There will be NO exceptions to vacation carryover/forfeiture amounts. 

Regular employees 50-100% are eligible for vacation under RCUH Policy 3.620 Vacation Leave.  Vacation is calculated and accrued on a semi-monthly basis.  There are two vacation plans administered by the RCUH:

 

1)    Vacation Plan A (RCUH Standard Vacation Policy):  Under Plan A, employees may not carry forward more than 10 workdays* of vacation in a calendar year.  The maximum accumulation/carryover shall not exceed 10 workdays*. 

 

2)    Vacation Plan B (Non-Standard Vacation Policy):  Under Plan B, employees may carry forward 15 workdays* of current year accruals, and total accumulation (current year accruals and previous year carry over) shall not exceed 45 workdays*. 

 

* 1 workday equals 8 hours multiplied by your FTE (i.e., 1 workday equals 4 hours for a 50% FTE employee).

 

Your Vacation Plan (A or B) appears with your leave balances on your online payroll statements.  Be sure to read and understand the vacation policy and how it applies to you.  You should plan and take your vacation now in order to ensure that you do not forfeit any of your earned vacation.  If you have any questions please call (808) 956-8953 or email [email protected].

 

 

TIAA-CREF’s Retirement/Financial Planning Counselor, Jon Holu, will be on the UH Manoa campus on Friday, October 14, 2011 to give a group presentation on the RCUH Group Retirement Annuity (GRA) and Supplemental Retirement Annuity (SRA) plans.  Employees will have the opportunity to freely ask questions about their plan benefits, allocation options, etc.  This presentation will be at 1:00pm – 3:30pm and will be broadcasted via HITS to accommodate employees on the outer islands (Big Island, Maui, and Kauai).

 

            Big Island (UH Hilo):                       Media Services Room 359

Oahu (UH Manoa Campus):          Kuykendall Hall, Room 201

            Kauai (Kauai CC):                           Learning Resource Center, Room 122

            Maui (Maui CC):                               Ka’aike Room 105A

 

Space is limited, so we encourage all employees to sign-up as soon as possible to guarantee a seat at one of these presentations.  To reserve a seat, please email Dayna Tsue at [email protected] or call (808) 956-8953 no later than Monday, October 10, 2011.

 

 

“LIGHT/MODIFIED DUTY” REQUESTS

As a reminder, any requests for light/modified duty accommodations MUST be coordinated with your supervisor and the RCUH Human Resources (HR) Department. A Job Physical Analysis (JPA) form must be completed and reviewed BEFORE you will be allowed to return to work.  This is to ensure that your physician is fully aware of your essential job functions/duties before making a determination on whether you are able or unable to perform these functions/duties safely. 

 

Employees are NOT authorized to return to work on light or modified duty status without first receiving approval from the RCUH HR Department. It is important to note that Light/Modified duty accommodations (if available) would be provided on a “temporary” basis.  If you have any questions, please contact Jill Niitani at (808) 956-8376 or [email protected].

 

 

IMPORTANT Dates to Remember (October):

10/3	Payroll Deadline – 12:00 noon for PE 9/30/11
10/6-10/10	Web Time Preview 1
10/7	Pay Day
10/10	PAF Deadline
10/11	HRAMP Deadline
10/11-10/12	Web Time Preview 2
10/13-10/14	Web Time Input
10/17	Payroll Deadline – 12:00 noon for PE 10/15/11
10/21	Pay Day
10/21-10/25	Web Time Preview 1
10/25	PAF Deadline
10/26	HRAMP Deadline
10/26-10/27	Web Time Preview 2
10/28-10/31	Web Time Input

 

 

IMPORTANT Dates to Remember (November):

11/1	Payroll Deadline – 12:00 noon for PE 10/31/11
11/4 – 11/8	Web Time Preview 1
11/7	Pay Day
11/8	PAF Deadline
11/9	HRAMP Deadline
11/9-11/10	Web Time Preview 2
11/11	HOLIDAY – Veterans’ Day
11/14–11/15	Web Time Input
11/16	Payroll Deadline – 12:00 noon for PE 11/15/11
11/21-11/23	Web Time Preview 1
11/22	Pay Day
11/23	PAF Deadline
11/24	HOLIDAY – Thanksgiving Day
11/25	HRAMP Deadline
11/25-11/28	Web Time Preview 2
11/29-11/30	Web Time Input

 

 

TIMESHEETS FOR THE MONTH OF September-October:
September 16-30

October 1-15

October 16-31

SSE Timesheet (Form D-9c)

2011 Personnel Action & Payroll Calendar

2011 Special Check Calendar

 

 

The Principal Investigator’s Corner

 

LIGHT DUTY ACCOMMODATIONS

If your employee requests for light duty accommodations, you (as Principal Investigator) and the employee’s supervisor MUST coordinate a review with the RCUH Human Resources Department. A Job Physical Analysis (JPA) form must be completed and reviewed BEFORE the employee is allowed to return to work.  This is to ensure that the employee’s physician is fully aware of the employee’s essential job functions and duties before making a determination on whether the employee is able or unable to perform these functions/duties safely. 

 

Projects are NOT authorized to allow an employee to return to work on light duty status without first receiving approval from the RCUH Human Resources Department. If you have any questions, please contact Jill Niitani at (808) 956-8376 or [email protected].

 

2011 RCUH OUTSTANDING EMPLOYEE OF THE YEAR – Accepting Nominations

RCUH is accepting nominations for its annual Outstanding Employee of the Year Awards Program from now through October 31, 2011.

 

This awards program is to encourage, recognize, and reward RCUH employees who have made demonstrable, significant and outstanding contributions to their project during the previous year.

Any Regular RCUH employee or groups of RCUH employees are eligible for the program.  Principal Investigators may submit up to two nominations (either individual employee or group of individuals) per category.  If a Principal Investigator has more than two nominations per category, they will need to determine which are the best two nominations to submit to the RCUH Human Resources Department.

 

2 NOMINATION CATEGORIES (Maximum of 2 nominees per category):

 

1.  Outstanding Researcher/Project Manager/Professional (Exempt status position)

2.  Outstanding Project Support Staff (Non-Exempt status position)

 

For more information on the program, please refer to policy 3.450 Outstanding Employee of the Year Award.

Nomination form

DEADLINE to submit nomination(s):  October 31, 2011

 

The 2011 Outstanding Employee of the Year Awards Luncheon will be held on Friday, February 24, 2012.

In order to minimize searching for the RCUH timesheets each pay period, we will have the current RCUH timesheet available in the Current News section of the RCUH website on the first working day of each pay period.

 

Click Here for the September 16-30 Timesheet

 

Payroll Deadline is October 3, 2011, 12noon

Payday for this timesheet is October 7, 2011

 

Next Announcement:  October 3 (October 1-15 pay period).

Brett Hammond, TIAA-CREF’s Senior Economist and Chief Investment Strategist, will be giving a special webinar presentation for RCUH Employees on Thursday, September 15, 2011 from 10:30 a.m. to 12:00 p.m.  Mr. Hammond will be discussing the current equity market volatility and the general outlook on the economy.  He will also discuss important factors for individuals/employees to consider when dealing with a market downturn including risk tolerance/revisiting asset allocations and taking advantage of investment opportunities.  

 

Interested RCUH employees (with a TIAA-CREF GRA and/or SRA plan) may view this webinar presentation from any computer by logging on to:

           

Web Link:                  https://cc.callinfo.com/r/1hkvlb0gjkatk

Audio Conference:  1-800-851-3758

            Access Code:           8821054 

 

If you have any questions regarding this webinar presentation, please contact Dayna Tsue at [email protected] or call (808) 956-8953.  TIAA-CREF has also posted several related articles on their website at www.tiaa-cref.org.  Please also see the previous Current News and Announcements article dated Tuesday, August 9, 2011.

 

Coming in October 2011 – TIAA-CREF Group Presentation

We are working with TIAA-CREF to hold a group presentation for RCUH employees in October 2011.  During the group session, Jon Holu (TIAA-CREF’s Retirement/Financial Planning Counselor) will provide general information regarding retirement strategies and planning.  We are coordinating with UH HITS Department to have this presentation made available and broadcasted to employees on Oahu, Maui, Hilo, and Kauai (at various locations).  More information on the date/time will be posted shortly!

In order to minimize searching for the RCUH timesheets each pay period, we will have the current RCUH timesheet available in the Current News section of the RCUH website on the first working day of each pay period.

 

Click Here for the September 1-15 Timesheet

 

Payroll Deadline is September 16, 2011, 12noon

Payday for this timesheet is September 22, 2011

 

Next Announcement:  September 16 (September 16-30 pay period).

Welcome to this year’s RCUH United Way Campaign!  During these tough economic times we humbly ask for your continued support.  As one of the largest non-profit organization in Hawaii, the United Way supports a network of member agencies to meet a broad range of health and human service needs.

 

The RCUH Statewide United Way campaign allows our employees to donate to the various island wide United Way programs: Aloha United Way (Oahu), Hawaii Island United Way, Maui United Way, and Kauai United Way. 

Make a big difference with a $10 donation   Some things regularly purchased with $10: ·         A movie ticket ·         Plate lunch   What your donation can provide:   ·         $5 a week  =   3 meals a day for a family of four for three months   ·         $10 a week =  provides transitional shelter for a domestic violence victim for a month

HOW TO CONTRIBUTE:  To contribute to the various Statewide United Way programs, complete the 2011 RCUH Employee Pledge Form and return the original form to RCUH Human Resources at 2530 Dole Street, Sakamaki Hall D-100, Honolulu, HI 96822.  Deadline:  Friday, September 30, 2011.

Contribute via Payroll Deduction:  RCUH employees have the option to contribute to the various Statewide United Way Campaigns via payroll deduction. Your payroll deduction will be collectively sent to the United Way Campaign specified on your pledge form.  Payroll deduction period is from December 16, 2011 – December 15, 2012.

 

Optional Donor Choice Forms are available for you to designate a particular agency for your contributions to go to.  See the individual island campaign websites for more information & to obtain the Donor Choice Form. 

 

For more information about the individual island campaigns, click on the link below to visit their website or call:

Aloha United Way (808-536-1951)

Maui United Way (808-244-8787)

Kauai United Way (808-245-2043)

Hawaii Island United Way (808-935-6393)

Or contact RCUH Human Resources at (808) 956-3100 with any questions.

RCUH will be conducting an EEO and Sexual Harassment Prevention Training for Employees and Supervisors on Oahu, Maui, and Hilo.  RCUH EEO & Sexual Harassment Training is mandatory for all new employees and new supervisors.  If you have not attended training within the last two years, you must attend this session. 

 

The purpose of this training is to provide RCUH employees and supervisors with an understanding of the RCUH EEO & Sexual Harassment Policy and the RCUH EEO Complaint/Investigation Process.  This session will provide employees and supervisors with a better understanding of what discrimination/sexual harassment is in the work place, how to prevent discrimination/sexual harassment from happening, and what RCUH’s policy is on discrimination/sexual harassment.  Knowing how to prevent occurrences of sexual harassment and discriminatory behavior is critical in today’s world.

 

TRAINING SESSION DATES:

*Supervisors must attend session for employees.  Employees will be dismissed and Supervisor session will begin after a 5 minute break.

All sessions are full – future sessions to be announced once scheduled.

HILO

Friday, September 16, 2011 rescheduled to Thursday, September 15, 2011 – session full

9:00 a.m. – 11:00a.m. (employees, supervisors)

11:00 a.m. – 12:00 p.m. (continue w/ supervisors only*)

Institute for Astronomy (IFA) Auditorium

 

OAHU

Monday, September 19, 2011 – session full

9:00 a.m. – 11:00a.m. (employees, supervisors)

11:00 a.m. – 12:00 p.m. (continue w/ supervisors only*)

UH Manoa Campus, Kuykendall, Room 101 (Auditorium)

Monday, September 26, 2011 – session full

9:00 a.m. – 11:00a.m. (employees, supervisors)

11:00 a.m. – 12:00 p.m. (continue w/ supervisors only*)

UH Manoa Campus, Kuykendall, Room 101 (Auditorium)

 

MAUI

Friday, September 23, 2011 – session full

9:00 a.m. – 11:00a.m. (employees, supervisors)

11:00 a.m. – 12:00 p.m. (continue w/ supervisors only*)

Maui Community College – Laulima 103

 

RSVP your attendance to Sharon Tamanaha at [email protected].  Please provide your name, title, program name, phone number, and e-mail address.

 

Meetings are accessible for individuals with disabilities. For more information or to request an accommodation due to your disability, contact (808) 956-6965 or email [email protected] at least one week prior to the meeting.

The Hawaii State Ethics Commission has issued Guidelines for Gifts Under the State Ethics Code.  The Guidelines are posted on the Hawaii State Ethics Commission website (http://hawaii.gov/ethics/pubs_guides/gifts/GiftsGuidelines.pdf).

Please take a few minutes to familiarize yourself with the subject guidelines.

If you have any questions, please feel free to contact the Hawaii State Ethics Commission at (808) 587-0460 or [email protected].  Thank you.

Volume 14 Issue 8

August 22, 2011

DEADLINE – SEPTEMBER 30, 2011 – FLEXIBLE SPENDING PLAN REIMBURSEMENTS

The July 1, 2010-June 30, 2011 plan year for Flexible Spending Plans ended on June 30, 2011.  There are 43 days left to submit reimbursement forms for services incurred during the plan year JULY 1, 2010 – JUNE 30, 2011 (Deadline: September 30, 2011). We encourage everyone to submit reimbursement forms and receipts now in the event that additional information is required.

 

As a reminder, effective July 1, 2011, the RCUH’s Flexible Spending TPA has changed from Total Administrative Services Corporation (TASC) to National Benefit Services (NBS).  As a participant in either last plan year (July 1, 2010 – June 30, 2011) or this plan year (July 1, 2011 – June 30, 2012), submission of all reimbursement requests should be made to National Benefit Services, LLC (NBS).

NO exceptions will be made if National Benefit Services, LLC (NBS) does not receive ALL required documents by September 30, 2011.  Mail reimbursement forms and receipts directly to NBS (address is listed at the top of the reimbursement form).

 

If you have any questions or need additional reimbursement forms, please call (888) 478-1528 or download forms from the NBS website at www.nbsbenefits.com.

STUDENT EMPLOYMENT

All RCUH Student Assistant employees are responsible for submitting Student Verification each semester in order to qualify for continued student employment.  Project/Student must submit Student Verifications for the Fall 2011 semester by August 31, 2011.  Failure to submit student verification by the indicated deadline will result in termination of student employment.  For all University of Hawaii students (eg: UH Manoa, UH Hilo, Honolulu Community College, Maui College, etc.), verification is not required as RCUH has the ability to verify student status electronically through a UH database.  However, verification is required for UH Outreach College and non-UH Schools (i.e. High School, Chaminade, HPU, etc).

 

The following are acceptable forms of student verification:

a) Student registration or receipt

b) Letter of student registration from the registrar or counselor

c) Validated student I.D. card

d) Any other form of verification deemed acceptable by the Director of Human Resources

 

Please contact Sharon Vong at [email protected] or (808)956-7307 if you have any questions.

IMPORTANT Dates to Remember (September):

9/1	Payroll Deadline – 12:00 noon for PE 8/31/11
9/5	HOLIDAY – Labor Day
9/7	Pay Day
9/7-9/9	Web Time Preview 1
9/9	PAF Deadline
9/12	HRAMP Deadline
9/12-9/13	Web Time Preview 2
9/14-9/15	Web Time Input
9/16	Payroll Deadline – 12:00 noon for PE 9/15/11
9/22	Pay Day
9/22-9/26	Web Time Preview 1
9/26	PAF Deadline
9/27	HRAMP Deadline
9/27-9/28	Web Time Preview 2
9/29-9/30	Web Time Input

IMPORTANT Dates to Remember (October):

10/3	Payroll Deadline – 12:00 noon for PE 9/30/11
10/6-10/10	Web Time Preview 1
10/7	Pay Day
10/10	PAF Deadline
10/11	HRAMP Deadline
10/11-10/12	Web Time Preview 2
10/13-10/14	Web Time Input
10/17	Payroll Deadline – 12:00 noon for PE 10/15/11
10/21	Pay Day
10/21-10/25	Web Time Preview 1
10/25	PAF Deadline
10/26	HRAMP Deadline
10/26-10/27	Web Time Preview 2
10/28-10/31	Web Time Input

TIMESHEETS FOR THE MONTH OF August-September:
August 16-31

September 1-15

September 16-30

SSE Timesheet (Form D-9c)

2011 Personnel Action & Payroll Calendar

2011 Special Check Calendar

 

 

The Principal Investigator’s Corner

 

ANNUAL PERFORMANCE EVALUATIONS

The deadline for the submission of Performance Evaluations was June 15, 2011. If you have not submitted your evaluations, please submit them as soon as possible to the RCUH Human Resources Department.  Evaluations must be completed/submitted each year, even if you are not requesting any pay adjustments for your employees.  If you have any other questions, please contact Branda Nguyen at [email protected].

 

In order to minimize searching for the RCUH timesheets each pay period, we will have the current RCUH timesheet available in the Current News section of the RCUH website on the first working day of each pay period.

 

Click Here for the August 16-31 Timesheet

 

Payroll Deadline is September 1, 2011, 12noon

Payday for this timesheet is September 7, 2011

 

Next Announcement:  September 1 (September 1-15 pay period).