TO:  All RCUH Employees

 

As previously announced, RCUH is participating in the “Best Places to Work in Hawaii” program created by Hawaii Business magazine and Best Companies Group.  The program is designed to recognize outstanding places of employment in the state of Hawaii.

 

The Best Places to Work in Hawaii – Employee Survey has been emailed to 350 randomly selected employees.  If you have been invited to complete the survey, please take the time to fill out the online survey.  Please do not forward your invitation to other employees as each invitation contains unique access information that can only be used once.

 

The survey is being administered by a third-party agency which will be solely responsible for tabulating your confidential ratings.  Please follow the instructions and submit your completed survey no later than November 12.  The survey is optional, not mandatory.

 

Your honest feedback is extremely valuable to this process.  Thank you, in advance, for participating in the “Best Places to Work in Hawaii” survey.

The Resource

Volume 13 Issue 10
October 22, 2010

 

CHANGES to Medical Expense Reimbursement Flexible Spending Plan Accounts

Effective January 1, 2011, Over-the-Counter (OTC) drugs must be prescribed by a physician to be considered an eligible expense.  If you have any questions about what is an eligible expense, please call Benefit Services of Hawaii, Inc (BSHI) at (808) 538-8900 or visit the BSHI website at www.bshi.net. BSHI will be sending participants a Quarterly Year-to-Date Balance Statement in November 2010 reminding participants of this change. For more information regarding this change, go to the Health Care Reform Bill website at www.healthcare.gov.  

The end of the year is approaching quickly.  Per the RCUH Policy 3.620 for Vacation Leave (see summary below) any “Excess” vacation will be forfeited on January 1, 2011.  Excess vacation is any vacation hours over the allowable carryover amount.  Employees who may be subject to losing vacation on January 1, 2011 were sent a courtesy notice from our office on October 4, 2010.  To avoid forfeiture of your earned vacation, be sure to plan your vacation schedule for the rest of the year.  Remember…your Principal Investigator (or supervisor) must approve your request for time off in advance.  If you are in jeopardy of losing vacation this year, please talk to your Principal Investigator (or supervisor) immediately.  If you did not receive a notice and would like to find out what is your vacation balance, you may view the bottom of your online pay statements by accessing your Employee Self-Service accounts.  There will be NO exceptions to vacation carryover/forfeiture amounts. 

 

Regular employees 50-100% are eligible for vacation under RCUH Policy 3.620 Vacation Leave.  Vacation is calculated and accrued on a semi-monthly basis.  There are two vacation plans administered by the RCUH:

 

1)    Vacation Plan A (RCUH Standard Vacation Policy):  Under Plan A, employees may not carry forward more than 10 workdays* of vacation in a calendar year.  The maximum accumulation/carryover shall not exceed 10 workdays*. 

 

2)    Vacation Plan B (Non-Standard Vacation Policy):  Under Plan B, employees may carry forward 15 workdays* of current year accruals, and total accumulation (current year accruals and previous year carry over) shall not exceed 45 workdays*. 

* 1 workday equals 8 hours multiplied by your FTE (i.e., 1 workday equals 4 hours for a 50% FTE employee).

 

Your Vacation Plan (A or B) appears with your leave balances on your online payroll statements.  Be sure to read and understand the vacation policy and how it applies to you.  You should plan and take your vacation now in order to ensure that you do not forfeit any of your earned vacation.  If you have any questions please call (808) 956-6979 or email [email protected].

 

YEAR-END REMINDERS

Believe it or not, the end of the year, and W-2 time, is only a couple of month away!  A few reminders:

 

(1)   Please take the time NOW to verify your name, mailing address and e-mail information via the RCUH Employee Self Service (ESS) system to ensure that our records are accurate.  Your name and mailing address, as it appears on ESS, is what will appear on your 2010 Wage & Tax Statement (W-2 form), and other tax forms, which will be available in January 2011.

 

An incorrect mailing address may cause delay in the delivery of your W-2 form.  Please remember that a $10.00 reissue fee will be assessed if another form is requested.

 

(2)  This year, we are planning to also have an electronic version of the 2010 W-2 forms available on the ESS system.   Please be on the lookout for more information in November.

 

(3)  Please review your paycheck information in ESS to make sure that your pay and TAX information is correct.  All corrections and adjustments must be posted by the 12/01 – 12/15/10 pay period (last pay period of 2010) to be reflected on your 2010 W-2 form.

 

(4)  Review marital status and/or withholding allowances on the W-4 form (federal withholding taxes) and HW-4 form (state withholding taxes) in ESS.  Changes to tax status and allowances can be completed at any time during the year, but too much or too little withholding during the year may result in large refunds or large “out-of-pocket” payments (often with penalties) come April.

 

(5)  Employees with special tax situations must renew tax documents for 2011 (e.g. W-4 exemptions, tax treaty exemptions).  Notification e-mails will be sent to applicable employees.

 

To access the ESS system, please click on the Employee Self-Service link located on the left side of the RCUH home page at www.rcuh.com.  For questions regarding your ESS login or password, please e-mail [email protected].

2010 RCUH STATEWIDE UNITED WAY CAMPAIGN

Thank you for your generous contribution to the 2010 RCUH Statewide United Way campaign.  During these tough economic times your continued support and generosity has made it possible for the various united way programs to continue to meet the specific needs of Hawaii’s people through the many health and human service agencies throughout the state.  Thank you again for your continued support of this worthy cause!

IMPORTANT Dates to Remember (November):

11/1	Payroll Deadline – 12:00 noon for PE 10/31/10
11/2	HOLIDAY – General Election
11/5	Pay Day
11/4-11/8	Web Time Preview 1
11/8	PAF Deadline
11/9	HRAMP Deadline
11/9-11/10	Web Time Preview 2
11/11	HOLIDAY – Veteran’s Day
11/11-11/14	HR PeopleSoft Systems Down
11/15	Web Time Input
11/16	Payroll Deadline – 12:00 noon for PE 11/15/10
11/19-11/23	Web Time Preview 1
11/22	Pay Day
11/23	PAF Deadline
11/24	HRAMP Deadline
11/24-11/26	Web Time Preview 2
11/25	HOLIDAY – Thanksgiving Day
11/29-11/30	Web Time Input

IMPORTANT Dates to Remember (December):

12/1	Payroll Deadline – 12:00 noon for PE 11/30/10
12/7	Pay Day
12/7-12/9	Web Time Preview 1
12/9	PAF Deadline
12/10	HRAMP Deadline
12/10-12/13	Web Time Preview 2
12/14-12/15	Web Time Input
12/16	Payroll Deadline – 12:00 noon for PE 12/15/10
12/20-12/22	Web Time Preview 1
12/22	Pay Day
12/22	PAF Deadline
12/23	HRAMP Deadline
12/24	HOLIDAY – Christmas Day
12/23-12/27	Web Time Preview 2
12/28-1/02	Web Time Input
12/31	HOLIDAY – New Year’s Day

TIMESHEETS FOR THE MONTH OF September – October:
October 16-31

November 1-15

November 16-30

SSE Timesheet (Form D-9c)

2010 Personnel Action & Payroll Calendar (revised 10/2010)

2010 Special Check Calendar

 

2011 Personnel Action & Payroll Calendar

The Principal Investigator’s Corner

 

 

2010 RCUH OUTSTANDING EMPLOYEE OF THE YEAR – Accepting Nominations

RCUH is accepting nominations for its annual Outstanding Employee of the Year Awards Program from now through November 19, 2010.

 

This awards program is to encourage, recognize, and reward RCUH employees who have made demonstrable, significant and outstanding contributions to their project during the previous year.

Any Regular RCUH employee or groups of RCUH employees are eligible for the program.  Principal Investigators may submit up to two nominations (either individual employee or group of individuals) per category.  If a Principal Investigator has more than two nominations per category, they will need to determine which are the best two nominations to submit to the RCUH Human Resources Department.

 

2 NOMINATION CATEGORIES (Maximum of 2 nominees per category):

 

1.  Outstanding Researcher/Project Manager/Professional (Exempt status position)

2.  Outstanding Project Support Staff (Non-Exempt status position)

 

Click here for the nomination form

 

For more information on the program, please refer to policy 3.450 Outstanding Employee of the Year Award.

 

DEADLINE to submit nomination(s):  November 19, 2010

 

The 2010 Outstanding Employee of the Year Awards Luncheon will be held on Friday,

February 25, 2011.

 

YEAR-END REMINDERS

The year has flown by again and we are rapidly approaching the end of another year!  A few notices and reminders:

 

(1)  Pay period ending 11/15/10:  Online timesheet input days –  11/15/10 and 11/16/10 (until 12:00 noon) only

 

Due to an upgrade to the PeopleSoft system, the RCUH Human Resources Administrative Management Portal (HR AMP) online timesheets will NOT be available from Friday, November 12, 2010 as originally scheduled.  The online timesheets will be available for input starting from 8:00am on Monday, November 15, 2010 until 12:00 noon on Tuesday, November 16, 2010.  Payroll deadline remains at 12:00 noon on Tuesday, November 16, 2010.

 

Please click here for the revised RCUH 2010 Human Resources Personnel Action and Payroll Calendar and the HR Personnel Action and Payroll Schedule.  The revised version is also being posted on the RCUH website at www.rcuh.com.

 

(2)  Pay period ending 12/31/10:  Online timesheet input days –  12/28/10 through 12:00 noon on 1/03/11

 

The 2011 New Year’s Holiday is being observed on Friday, December 31, 2010.  As such, we are able to extend the payroll deadline for pay period ending 12/31/10 to 12:00 noon on Monday, January 3, 2011.  The HR AMP online timesheets will be available for input from Tuesday, December 28, 2010 through 12:00 noon on January 3, 2011.

 

All other deadlines for the pay period will remain as is.  Please click here for the RCUH 2011 Human Resources Personnel Action and Payroll Calendar and the HR Personnel Action and Payroll Schedule.  It is also being posted on the RCUH website at www.rcuh.com.

 

(3)  Review pay records to ensure that the employees’ 2010 payroll has been submitted correctly.  All payroll corrections and adjustments must be posted by the 12/01 – 12/15/10 pay period (last pay period in 2010) to ensure that the employees’ W-2 information is accurate.

 

If a correction is required, please submit the employee’s corrected Employee Time/Leave Certification form and a signed memo of explanation to the RCUH Payroll Office at [email protected] (scan and email) or 956-5022 (fax).  The RCUH payroll staff will process the correction with the next regular payroll processing.  Please note that there are only 4 more pay periods remaining in 2010.

 

If a HR AMP transaction or Personnel Action Form is required for the correction, the necessary transaction or paperwork must be submitted by the appropriate deadlines.  The last PAF deadline for the year is Wednesday, December 9, 2010.

 

(4)  Finally, please schedule vacation time for your employees who are in danger of forfeiture by 12/31/10.  The vacation forfeitures will be processed as of 1/01/11.

 

Should you have any inquiries, please contact the RCUH Payroll staff at [email protected].

 

Revisions have been made to the 2010 HR Personnel Action & Payroll Calendar/Schedule due to a major upgrade to our HR/Payroll PeopleSoft system. 

 

Please click on the applicable links below to download/print a copy of either the calendar and/or schedule:

 

2010 HR Personnel Action & Payroll Calendar

2010 HR Personnel Action & Payroll Schedule

 

 

The 2011 HR Personnel Action & Payroll Calendar and Schedule are now available.  If you would like to download/print a copy of either the calendar or schedule, please click on the applicable links below.

 

2011 HR Personnel Action & Payroll Calendar

2011 HR Personnel Action & Payroll Schedule

TO:  All RCUH Employees

 

RCUH is participating in the “Best Places to Work in Hawaii” program created by Hawaii Business magazine and Best Companies Group.  The program is designed to recognize outstanding places of employment in the state of Hawaii.

 

As part of the program’s process, RCUH employees will be randomly selected and asked to complete the online survey which will be arriving in your email boxes on October 29.  Please be on the lookout for the survey from [email protected] with the subject line, “Best Places to Work in Hawaii – Employee Survey.”  Please do not forward your invitation to other employees as each invitation contains unique access information that can only be used once.

 

The survey is being administered by a third-party agency which will be solely responsible for tabulating your confidential ratings.  Please follow the instructions and submit your completed survey no later than November 12.  The survey is optional, not mandatory.

 

Your honest feedback is extremely valuable to this process.  Thank you, in advance, for participating in the “Best Places to Work in Hawaii” survey.

RCUH is accepting nominations for its annual Outstanding Employee of the Year Awards Program from now through November 19, 2010.

 

This awards program is to encourage, recognize, and reward RCUH employees who have made demonstrable, significant and outstanding contributions to their project during the previous year.

Any Regular RCUH employee or groups of RCUH employees are eligible for the program.  Principal Investigators may submit up to two nominations (either individual employee or group of individuals) per category.  If a Principal Investigator has more than two nominations per category, they will need to determine which are the best two nominations to submit to the RCUH Human Resources Department.

 

2 NOMINATION CATEGORIES (Maximum of 2 nominees per category):

 

1.  Outstanding Researcher/Project Manager/Professional (Exempt status position)

2.  Outstanding Project Support Staff (Non-Exempt status position)

 

Click here for the nomination form

 

For more information on the program, please refer to policy 3.450 Outstanding Employee of the Year Award.

 

DEADLINE to submit nomination(s):  November 19, 2010

 

The 2010 Outstanding Employee of the Year Awards Luncheon will be held on Friday, February 25, 2011.

 

To:       All RCUH Principal Investigators and Employees

The Research Corporation of the University of Hawaii (RCUH) is pleased to announce that we will be providing a new service to employees facing or contemplating a change in careers or a termination of employment.  The “Career Transition and Outreach Workshop” is a one-hour workshop that will provide participants with valuable resource information in discovering and preparing for employment/career opportunities:

ü  How and where to find out about job opportunities. Current Job Openings and Resources offered by the State of Hawaii Department of Labor and Industrial Relations

ü  What are employers looking for? 

o   Preparing a Winning Cover Letter and Resume

o   Tips on an Effective Job Interview

o   One-on-one Critique of Your Cover Memo & Resume

o   One-on-one Mock Interview

 

MESSAGE TO OUR EMPLOYEES:  If you are in the market for a new job, have been recently separated from employment, or just looking for a change in career, you are invited to attend this special session.  We will be offering this workshop on the following dates/times/locations:

 

HILO	OAHU	MAUI	KAUAI
October 8, 2010   8:00 – 10:00am or 10:30 – 12:30pm  (Cancelled)  Location:  Institute for Astronomy Bldg (IFA) Room 131   RSVP by: Oct 1, 2010	October 14, 2010   8:00 – 10:00am or 10:30 – 12:30pm (Cancelled)  Location: UH Manoa Campus Center Dining Room 203E   RSVP by: Oct 7, 2010	October 22, 2010     8:00 – 10:00am or 10:30 – 12:30pm (Cancelled)  Location: Maui College, Room TBA     RSVP by: Oct 15, 2010	October 29, 2010   8:00 – 10:00am or 10:30 – 12:30pm (Cancelled)   Location: Kauai CC Room TBA     RSVP by: Oct 22, 2010
November 5, 2010   8:00 – 10:00am or 10:30 – 12:30pm   Location:  Institute for Astronomy Bldg (IFA) Room 131   RSVP by: Oct 29, 2010	November 18, 2010   8:00 – 10:00am or 10:30 – 12:30pm   Location: UH Manoa Campus Center Dining Room 203E   RSVP by: Nov 12, 2010	November 19, 2010   8:00 – 10:00am or 10:30 – 12:30pm   Location: Maui College, Room TBA     RSVP by: Nov 12, 2010	November 15, 2010   8:00 – 10:00am or 10:30 – 12:30pm   Location: Kauai CC Room TBA     RSVP by: Nov 1, 2010

 

If you, or any one of your immediate family members (restricted to: parents, spouse/domestic partner, siblings, children) are interested in attending this workshop, please RSVP to Sharon Tamanaha at 956-6965 or [email protected].

 

WHAT YOU WILL NEED TO DO TO BENEFIT FROM THIS WORKSHOP: To ensure a valuable experience for you, we would like you to “dress for success”, and prepare as if you were attending a real life job interview.  In addition, we would like you to e-mail [email protected] a copy of your current cover letter and resume at least 3 days before the session.  This will allow time for staff to review and provide you any feedback on the day of the workshop.

 

Please contact (808) 956-3100 if you have any questions.

 

FEEDBACK RECEIVED FROM WORKSHOP (based on evaluations received from attendees):

 

Course Overall:	Strongly Agree	Agree	Disagree	Strongly Disagree
I learned things that I did not know before	3	5	0	0
Topics were covered in sufficient detail	6	2	0	0
I would recommend this workshop to others	7	1	0	0
Course Materials:	Strongly Agree	Agree	Disagree	Strongly Disagree
Workshop materials were clear and useful	5	3	0	0
Workshop materials were appropriate for the presentation	6	2	0	0
I will use the workshop materials in the future	5	3	0	0
Presentation:	Strongly Agree	Agree	Disagree	Strongly Disagree
Presenter(s) was knowledgeable about subject matter	8	0	0	0
Presenter(s) was prepared and easy to understand	8	0	0	0
Presenter(s) answers my questions	8	0	0	0

 

What did you find most valuable from the workshop?

·         “The feedback from you about my resume and cover letter was most valuable”

·         “Good advice. Provided perspective outside of my own. Professional approach”

·         “The feedback. Attention to detail. The resource sheet”

·         “The course is well-organized and extremely helpful”

·         “The perspective from HR department on the hiring process”

·         “I never imagined that recruiters use craigslist. Critique of resume was very helpful, as were the typical interview questions”

·         “There were only 3 of us in attendance which allowed us to be able to have and share more one-to-one discussions”

·         “It was a valuable opportunity to see the level of 1-1 service that RCUH HR offers to its employees. It also demonstrates HR as being proactive to ask for the resume and cover letters ahead of time so that the packets could be custom-tailored”

·          “Feedback timely. Feedback easy to implement”

·         “Good idea to have this workshop. Most of us (attendees) were older, professional. The tips for current practices useful”

 

RCUH will be conducting a Workplace Violence Prevention Training session on Oahu, and Kauai.  All employees and supervisors of RCUH employees are strongly advised to attend.   All new supervisors and supervisors of employees that utilize firearms must attend this training.  This is a 4-hour session.

 

Everyone (including non-RCUH employees) is welcome to attend.  Seating is limited.  Priority for seating will be given to RCUH employees and supervisors of RCUH employees. 

 

8:30 am – 12:30 pm

Kauai CC – OCET (Office of Continuing Education and Training) Room 106

8:00 am – 12noon

12:30 pm – 4:30pm

UH Manoa Campus, Kuykendall, Room 101 (Auditorium)

 

RSVP your attendance to Sharon Tamanaha at [email protected].  Please provide your name, title, program name, phone number, and e-mail address.

 

Meetings are accessible for individuals with disabilities. For more information or to request an accommodation due to your disability, contact (808) 956-3100 or email [email protected] at least one week prior to the meeting.

The Resource

Volume 13 Issue 9
September 22, 2010

 

DEADLINE – SEPTEMBER 30, 2010 for FLEXIBLE SPENDING PLAN REIMBURSEMENTS

You have until September 30, 2010 to submit reimbursement forms for your Flexible Spending Plans for any services or expenses incurred during the JULY 1, 2009 – JUNE 30, 2010 plan year.  NO exceptions will be made if Benefit Services of Hawaii, Inc. (BSHI) does not receive ALL required documents by September 30, 2010.  Reimbursement forms and receipts should be mailed directly to BSHI (address is listed at the top of the reimbursement form).  If you have any questions or need additional reimbursement forms, please call (808) 538-8900 or download forms from the BSHI website at www.bshi.net.

CHANGES to Medical Expense Reimbursement Flexible Spending Plan Accounts

Effective January 1, 2011, Over-the-Counter (OTC) drugs must be prescribed by a physician to be considered an eligible expense.  If you have any questions about what is an eligible expense, please call Benefit Services of Hawaii, Inc (BSHI) at (808) 538-8900 or visit the BSHI website at www.bshi.net. BSHI will be sending participants a Quarterly Year-to-Date Balance Statement in November 2010 reminding participants of this change. For more information regarding this change, go to the Health Care Reform Bill website at www.healthcare.gov.  

The end of the year is approaching quickly.  Per the RCUH Policy 3.620 for Vacation Leave (see summary below) any “Excess” vacation will be forfeited on January 1, 2011.  Excess vacation is any vacation hours over the allowable carryover amount.  Employees who may be subject to losing vacation on January 1, 2011 will be sent a courtesy notice from our office in September 2010.  To avoid forfeiture of your earned vacation, be sure to plan your vacation schedule for the rest of the year.  Remember…your Principal Investigator (or supervisor) must approve your request for time off in advance.  If you are in jeopardy of losing vacation this year, please talk to your Principal Investigator (or supervisor) immediately.  If you did not receive a notice and would like to find out what is your vacation balance, you may view the bottom of your online pay statements by accessing your Employee Self-Service accounts.  There will be NO exceptions to vacation carryover/forfeiture amounts. 

Regular employees 50-100% are eligible for vacation under RCUH Policy 3.620 Vacation Leave.  Vacation is calculated and accrued on a semi-monthly basis.  There are two vacation plans administered by the RCUH:

 

1)    Vacation Plan A (RCUH Standard Vacation Policy):  Under Plan A, employees may not carry forward more than 10 workdays* of vacation in a calendar year.  The maximum accumulation/carryover shall not exceed 10 workdays*. 

 

2)    Vacation Plan B (Non-Standard Vacation Policy):  Under Plan B, employees may carry forward 15 workdays* of current year accruals, and total accumulation (current year accruals and previous year carry over) shall not exceed 45 workdays*. 

 

* 1 workday equals 8 hours multiplied by your FTE (i.e., 1 workday equals 4 hours for a 50% FTE employee).

 

Your Vacation Plan (A or B) appears with your leave balances on your online payroll statements.  Be sure to read and understand the vacation policy and how it applies to you.  You should plan and take your vacation now in order to ensure that you do not forfeit any of your earned vacation.  If you have any questions please call (808) 956-8953 or email [email protected].

 

2010 RCUH STATEWIDE UNITED WAY CAMPAIGN

Welcome to this year’s RCUH United Way Campaign! During these tough economic times we humbly ask for your continued support. As one of the largest non-profit organizations in the Hawaii, the United Way supports a network of member agencies to meet a broad range of health and human service needs.

 

The RCUH Statewide United Way campaign allows our employees to donate to the various island wide United Way programs (Aloha United Way (Oahu), Hawaii Island United Way, Maui United Way, and Kauai United Way). 

How to Contribute:   To contribute to the various Statewide United Way programs, complete the 2010 RCUH Employee United Way Pledge Form and return the original form to RCUH Human Resources at 2530 Dole Street, Sakamaki Hall D-100, Honolulu, HI 96822.   Deadline:  Friday, October 1, 2010.

Click here for more information about this year’s campaign

 

IMPORTANT Dates to Remember (October):

10/1	Payroll Deadline – 12:00 noon for PE 9/30/10
10/7	Pay Day
10/7-10/11	Web Time Preview
10/11	PAF Deadline
10/12	HRAMP Deadline
10/12-10/13	Web Time Preview 2
10/14-10/15	Web Time Input
10/18	Payroll Deadline – 12:00 noon for PE 10/15/10
10/22	Pay Day
10/21-10/25	Web Time Preview 1
10/25	PAF Deadline
10/26	HRAMP Deadline
10/26-10/27	Web Time Preview 2
10/28-10/29	Web Time Input

 

IMPORTANT Dates to Remember (November):

11/1	Payroll Deadline – 12:00 noon for PE 10/31/10
11/2	HOLIDAY – General Election
11/5	Pay Day
11/4-11/8	Web Time Preview 1
11/8	PAF Deadline
11/9	HRAMP Deadline
11/11	HOLIDAY – Veteran’s Day
11/9-11/10	Web Time Preview 2
11/12-11/15	Web Time Input
11/16	Payroll Deadline – 12:00 noon for PE 11/15/10
11/19-11/23	Web Time Preview 1
11/22	Pay Day
11/23	PAF Deadline
11/24	HRAMP Deadline
11/24-11/26	Web Time Preview 2
11/25	HOLIDAY – Thanksgiving Day
11/29-11/30	Web Time Input

 

TIMESHEETS FOR THE MONTH OF September – October:
September 16-30

October 1-15

October 16-31

SSE Timesheet (Form D-9c)

2010 Personnel Action & Payroll Calendar

2010 Special Check Calendar

The Principal Investigator’s Corner

VACATION LIABILITY

As a Principal Investigator or Fiscal Officer, it is your responsibility to make sure that adequate funds have been budgeted and are available to make all necessary vacation payouts.

 

It is RCUH policy to payout any available but unused vacation to all eligible employees.  This includes those employees who experience an FTE decrease below 50%.  The vacation payout should occur within 1-2 pay periods following the effective date of the employment status change.  If the project does not have the funds to payout the vacation, the project must find an appropriate source of funds in order to make the necessary payout

 

UPCOMING RCUH TRAININGS

Click on the sessions for more information.

 

• Workplace Violence Prevention Training (Maui, Hilo, Oahu, Kauai)
• Employee/Independent Contractor (EIC) Training (Maui, Hilo, Oahu, Kauai)
• EEO/Sexual Harassment Training Session (Maui, Hilo, Oahu, Kauai)
• Benefits (Kauai)

RCUH will be conducting an EEO and Sexual Harassment Prevention Training for Employees and Supervisors on Oahu, Maui, Hilo, and Kauai.  RCUH EEO & Sexual Harassment Training is mandatory for all new employees and new supervisors.  If you have not attended training within the last two years, you must attend this session. 

 

The purpose of this training is to provide RCUH employees and supervisors with an understanding of the RCUH EEO & Sexual Harassment Policy and the RCUH EEO Complaint/Investigation Process.  This session will provide employees and supervisors with a better understanding of what discrimination/sexual harassment is in the work place, how to prevent discrimination/sexual harassment from happening, and what RCUH’s policy is on discrimination/sexual harassment.  Knowing how to prevent occurrences of sexual harassment and discriminatory behavior is critical in today’s world.

 

TRAINING SESSION DATES:

*Supervisors must attend session for employees.  Employees will be dismissed and Supervisor session will begin after a 5 minute break.

 

HILO Training Session

Friday, October 8, 21010

9:00 a.m. – 11:00a.m. (for employees)

11:00 a.m. – 12:00 p.m. (for supervisors*)

Institute for Astronomy (IFA) Auditorium

 

OAHU Training Session

Thursday, October 14, 2010

9:00 a.m. – 11:00a.m. (for employees)

11:00 a.m. – 12:00 p.m. (for supervisors*)

UH Manoa Campus, Kuykendall, Room 101 (Auditorium)

 

MAUI Training Session

Friday, October 22, 2010

9:00 a.m. – 11:00a.m. (for employees)

11:00 a.m. – 12:00 p.m. (for supervisors*)

Maui Community College – Laulima 106

 

KAUAI Training Session

Friday, October 29, 2010

9:00 a.m. – 11:00a.m. (for employees)

11:00 a.m. – 12:00 p.m. (for supervisors*)

Kauai Community College – Office of Cont. Education and Training Room 106

 

 

RSVP your attendance to Sharon Tamanaha at [email protected].  Please provide your name, title, program name, phone number, and e-mail address.

 

Meetings are accessible for individuals with disabilities. For more information or to request an accommodation due to your disability, contact (808) 956-3100 or email [email protected] at least one week prior to the meeting.

 

Notice to Principal Investigators Concerning
RCUH Personal Information Systems Survey
Due: Thursday, September 30, 2010

Principal Investigators: It’s that time of year again.  As required by Hawaii State law (HRS 487N), every state agency is required to identify all information systems that maintain personal information.  Therefore, your IMMEDIATE attention is needed to complete/update the RCUH Personal Information Systems Survey.

 

For the purposes of this survey, “Personal information” is defined as an individual’s first name or first initial and last name in combination with:

(1) Social security number;

(2) Driver’s license number or Hawaii identification card number; or

(3) Account number, credit or debit card number, access code, or password that would permit access to an individual’s financial account.

Examples of common electronic and/or paper-based systems which may contain personal information include:

• Personnel files of project employees
• Worker’s Compensation files
• Employment records of employees (i.e. emergency contact listing, car/parking information)
• Fiscal or payroll reports/records
• Procurement files/records (i.e. travel, purchasing payment records, contracts)
• Accounting records
• Patient data for research

For UH Service-Ordered Projects (University of Hawaii Research Projects):

Last year, all UH-Service Ordered Research Projects were advised to complete the survey using the online tool which the University of Hawaii had created to collect this information from each of their campuses, colleges, schools, departments and projects. 

If you previously completed the survey utilizing this online tool, please review your survey information and update it with any changes.  If there are no changes to the information, please indicate “n/c” at the end of the field and then save/submit your survey to reflect that the information was reviewed this year.  Note:  you must click on the “SUBMIT” button at the end of the survey to ensure the information is updated in the database.

If you have not completed the online survey either because you are a new project, or because you completed a hardcopy survey last year, please complete the online survey by following the instructions listed below.  

·         The survey is located at:  http://www.hawaii.edu/its/information/survey/

·         You will be required to login with your UH username/password before being able to access your survey(s).  Instructions on updating/reviewing previously entered surveys OR adding a new survey is displayed after you login.

·         When completing the Personal Profile section of the on-line tool, Principal Investigators should select their respective campus/unit. Do not select “The Research Corporation of the University of Hawaii.”

 

For all RCUH Direct Projects (non-University of Hawaii Projects)

For those Principal Investigators who have direct projects with RCUH (non-UH) and have completed a hardcopy survey last year, a copy of your 2009 survey was emailed to you on September 16, 2010.  Please review your survey information and update it with any changes.

 

If you did not complete a survey last year, please click here to complete a (hardcopy) questionnaire.

Click here for a complete SAMPLE survey.

Updated/completed surveys must be submitted to [email protected] no later than Thursday, September 30, 2010.

 

For those Principal Investigators who have both UH Service Ordered projects and Direct Projects, unless the Personal Information Systems are different, should utilize the UH On-line Survey Tool.

DEADLINE:
The DEADLINE to complete the survey is Thursday, September 30, 2010.

Questions may be directed to Sheri Nakashima, RCUH Human Resources at [email protected].