TO:  Principal Investigators and Fiscal Officers

 

RCUH Policy 3.232 – Funding of Positions: Principal Investigators and Fiscal Officers are responsible to ensure all RCUH employee payroll and fringe benefit expenses are charged accurately to the applicable valid project account.  This requires an accurate allocation of these expenses and as necessary, initiating timely actions such as project account transfers.  This maintains fiscal accountability and ensures that all payroll/fringe benefits costs are adequately funded and charged to the applicable project account.  

 

NTE Notices: The RCUH Human Resources Department sends out Not-to-Exceed (NTE) notifications advising Principal Investigators and Fiscal Officers of upcoming project account expirations.  These NTE notices serve as reminders to FO’s that they must take appropriate action (i.e., extend project’s end date, transfer employees to another valid account or terminate employment) since there are RCUH payroll/fringe benefit expenses being charged to these expiring project accounts.   The RCUH’s online Human Resources (HRAMP) system provides Fiscal Officers with a means to initiate timely project account changes.  We rely on PI’s and FO’s to utilize these reminders to take appropriate action to ensure RCUH employees’ payroll/fringe benefit charges are on valid project accounts.  Therefore, we encourage FO’s to utilize the NTE notices and to take timely and appropriate actions.

 

Change in NTE Notification Process: Effective March 15, 2010, the RCUH Human Resources Department will send three (3) NTE notifications of employees remaining on expiring project account numbers to Principal Investigators and Fiscal Officers as follows: 

 

(1)  At 30-days prior to the project’s expiration date (two pay periods prior to expiration)

 

(2)  At 15-days prior to the project’s expiration date (final pay period prior to expiration)

 

(3)  FINAL NOTICE – As of project account’s expiration date.

 

“eJV system” — If you need to make a retroactive project account change:

In 2009, the RCUH launched a new online electronic journal voucher system (aka: “eJV System”) to provide FO’s an online means to initiate retroactive adjustments and corrections. The eJV system provides the FO with a very effective means to make complex retroactive changes/corrections.  However, retroactive changes/corrections should be avoided to minimize additional work on the PI, FO, and RCUH.

 

For more information on the NTE and/or eJV processes, or if you have any questions concerning this notice, please do not hesitate to contact our Payroll staff at [email protected].

 

 

RCUH will be conducting an EEO and Sexual Harassment Prevention Training for Employees and Supervisors on Oahu, Maui, Hilo, and Kauai.  RCUH EEO & Sexual Harassment Training is mandatory for all new employees and new supervisors.  If you have not attended training within the last two years, you must attend this session. 

 

The purpose of this training is to provide RCUH employees and supervisors with an understanding of the RCUH EEO & Sexual Harassment Policy and the RCUH EEO Complaint/Investigation Process.  This session will provide employees and supervisors with a better understanding of what discrimination/sexual harassment is in the work place, how to prevent discrimination/sexual harassment from happening, and what RCUH’s policy is on discrimination/sexual harassment.  Knowing how to prevent occurrences of sexual harassment and discriminatory behavior is critical in today’s world.

 

TRAINING SESSION DATES:

*Supervisors must attend session for employees.  Employees will be dismissed and Supervisor session will begin after a 5 minute break.

 

OAHU Training Session

Thursday March 18, 2010

9:00 a.m. – 11:30 a.m. (for employees)

11:30 a.m. – 12:00 p.m. (for supervisors*)

UH Manoa Campus, Kuykendall, Room 101 (Auditorium)

 

MAUI Training Session

Friday April 9, 2010

9:00 a.m. – 11:30 a.m. (for employees)

11:30 a.m. – 12:00 p.m. (for supervisors*)

Maui Community College – Kalama 103

 

HILO Training Session

Friday April 16, 2010

9:00 a.m. – 11:30a.m. (for employees)

11:30 a.m. – 12:00 p.m. (for supervisors*)

Institute for Astronomy (IFA) Auditorium

 

KAUAI Training Session

Friday April 30, 2010

9:00 a.m. – 11:30 a.m. (for employees)

11:30 a.m. – 12:00 p.m. (for supervisors*)

Kauai Community College – Technology Room 114

 

RSVP your attendance to Jocelyn Matsushima at [email protected].  Please provide your name, title, program name, phone number, and e-mail address.

 

Meetings are accessible for individuals with disabilities. For more information or to request an accommodation due to your disability, contact (808) 956-3100 or email [email protected] at least one week prior to the meeting.

 

 

RCUH is pleased to announce the following enhancements to our Electronic Journal Voucher (eJV) and Current Project Change Applications.  These changes will take effect February 22, 2010

 

eJV IMPROVEMENTS:

 

Ability to Search for Approved Journal Vouchers by Multiple Criteria

• Search by PI Name, Fiscal Officer, Initiator, Project Number, Employee Name or ID Number, Effective Start Date, and Journal Voucher #.

 

View and Download Summary Reports

• Ability to view, download, and manipulate journal voucher data 
• Reports can be customized by project number, employee, PI Name, etc. 

 

Ability to Change Budget Categories/Object Codes in Retroactive Transactions

 

Clarification on vacation cost transfer options

  

CURRENT PROJECT CHANGE APPLICATION IMPROVEMENTS

 

Clarification on vacation transfer and vacation cost transfer options

 

Please CLICK HERE for a short tutorial on the HR AMP System improvements.  Should you have any questions, please call 956-3100

 

 

Hawaii Foodbank Needs Our Help!!

The Hawaii Foodbank network is vital in preventing hunger in Hawaii.  The Hawaii Foodbank helps serve over 131,862 different individuals each year.  Many of the needy face daily tough choices; 32% have had to choose between food and rent, 27% between food and medical needs.  Let’s all make a difference in another’s life by sharing what we have.  All donations are tax-deductible.  Mahalo for giving!

 

2010 RCUH Hawaii Food Bank Drive

March 2, 2010 – April 16, 2010

 

Locations for Food Drop-off  & *Monetary Donations *Make checks payable to: Hawaii Food Bank
ISLAND	LOCATION	DROP OFF HOURS
Oahu	RCUH Human Resources Office 2530 Dole Street, Sakamaki Hall D-100, Honolulu, HI 96822 RCUH Coordinator: call HR Dept. (808) 956-3100	Mon – Fri 8:00 a.m. to 4:00 p.m.
Big Island (Hilo)	RCUH Hilo Office c/o Institute for Astronomy Building 640 North Aohoku Place, Room 104, Hilo, HI 96720 RCUH Coordinator: call HR Dept. (808) 956-3100	Mon – Fri 8:00 a.m. to 4:00 p.m.
Maui	Maui Community College Campus 310 Ka‘ahumanu, Kahului, HI 96732 MCC Library – Ground Floor MCC Coordinator: Iris Latu (808) 984-3374	Mon – Fri 8:00 a.m. to 4:00 p.m.
Kauai	Kauai Community College Campus 3-1901 Kaumuali‘i Highway, Lihue, HI 96766 Learning Resource Center Lobby (outside of KCC Library) KCC Coordinator: Regina Ikehara (808) 246-3809	Mon & Wed – 7:30-8:00pm Tues/Thurs/Fri – 7:30-4:00pm

 

 

Five Most Wanted Items:

1.  Canned Meats or Tuna

2.  Canned Meals

3.  Canned Soups

4.  Canned Vegetables

5.  Canned Fruits

 

 

 

Each year Principal Investigators have the opportunity to nominate and recognize their RCUH employee who has made demonstrable, significant and outstanding contributions to their project during the previous year.  On February 26, 2010, a luncheon was held to honor the nominees and to announce the first and second place winners for 2009. 

 

Please join us in congratulating the following Winners of the 2009 RCUH Outstanding Employee of the Year.  [Click here for photos.]

 

Outstanding Researcher/Project Manager/Professional

1^st Place Winner

Stephanie Martin, Addictions Research Nurse/Program Manager

School of Medicine, Department of Psychiatry

PI – Dr. William Haning

2^nd Place Winner

Marlee Breese, MMRP Research Specialist

Hawaii Institute of Marine Biology, Marine Mammal Research Program

PI – Dr. Paul Nachtigall

  

Outstanding Project Support Staff

 

1^st Place Winner

Trevor Joyce, PCSU Avian Research Technician

Pacific Cooperative Studies Unit

PI – Dr. David Duffy

 

 2^nd Place Winner

Gregory Ewing, PARC Clinical Study Facilitator

School of Medicine, Department of Psychiatry

PI – Dr. William Haning

TO:                 Principal Investigators & Project Administrators

 

In our recent negotiations with our benefits insurance carriers, the RCUH was able to negotiate and has accepted a decrease in our Group Life Insurance fringe benefit rate from $0.14 per $1,000 of coverage to $0.11 per $1,000 of coverage effective March 1, 2010. 

 

For further details see RCUH Policy 3.510 RCUH Fringe Benefits Schedule.

ATTENTION ALL TIAA-CREF GRA AND SRA ACCOUNT HOLDERS

 

If you are a RCUH Regular hire (50-100%FTE) currently participating in TIAA-CREF’s Group Retirement Annuity and/or Supplemental Retirement Annuity plan(s) AND are interested in meeting with a TIAA-CREF representative, please complete and submit the TIAA-CREF Sign-Up Form to Kristen Stevens at [email protected] or fax to (808) 956-5022 by Friday, February 26, 2010.

During these 45-minute individual counseling sessions, a TIAA-CREF representative will assist you with planning for retirement goals. Topics will include:

 

·          Developing Long Term Strategies

·          Selecting your TIAA-CREF options

·          Finding the right investment allocation for you

·          Understanding basic types of investment choices

·          Learn about TIAA-CREF retirement income flexibility

Preference will be given to employees close to retirement and by date/time sign-up is received by RCUH. Preference will also be given to employees who have not participated in an individual counseling session in the last 24 months. Selected employees will be notified of reserved slots (Do NOT show up for a session unless confirmed by our office). RCUH and TIAA-CREF reserves the right to schedule a group session if the demand is too large to accommodate everyone.

Due to the high demand of these sessions, we may not be able to accommodate everyone.

If you are unable to attend these sessions and do not want to be placed on the waiting list for the next available session(s), you may still contact the TIAA-CREF Individual Counseling Phone Center at 800/842-2776 for information/planning.

Please CLICK HERE to view the RCUH Training Calendar/Schedule for February and March 2010.  The below is a brief overview of RCUH’s current training sessions.

 

RCUH Training Sessions:

 

Purchasing and Payment System Training

HR AMP (Human Resources System) Training

American Red Cross First Aid, CPR, and AED Certification

New Principal Investigator Orientation

 

“Ad-Hoc” Training Sessions:

 

In addition to our monthly training sessions, RCUH will be offering “ad-hoc” Purchasing/Payment/Travel and HR System training for staff that cannot attend our normal training sessions.  These sessions will be held at the RCUH Human Resources Office (UH Manoa Campus Sakamaki D-100) every Thursday of the month. 

 

• Purchasing/Payments/Travel (9:00 – 11:00 am)
• Human Resources System (1:00 – 3:00 pm)

 

Onsite Training Sessions:

 

To accommodate project staff located off campus, RCUH will host monthly onsite training sessions at the John A. Burns School of Medicine Kaka’ako Campus and the Cancer Research Center of Hawaii. 

 

Please RSVP your attendance to Keevan Matsumoto at [email protected] with your name, project name, position title, phone number, email address, work location, and training session. 

 

Training sessions are accessible for individuals with disabilities. For more information or to request an accommodation due to your disability, contact (808) 956-0872 or email [email protected]

RCUH will be conducting an EEO and Sexual Harassment Prevention Training for Employees and Supervisors at JABSOM Kakaako.  RCUH EEO & Sexual Harassment Training is mandatory for all new employees and supervisors.  If you have not attended training within the last two years, you must attend this session. 

 

The purpose of this training is to provide RCUH employees and supervisors with an understanding of the RCUH EEO & Sexual Harassment Policy and the RCUH EEO Complaint/Investigation Process.  This session will provide employees and supervisors with a better understanding of what discrimination/sexual harassment is in the work place, how to prevent discrimination/sexual harassment from happening, and what RCUH’s policy is on discrimination/sexual harassment.  Knowing how to prevent occurrences of sexual harassment and discriminatory behavior is critical in today’s world.

 

TRAINING SESSION DATES:

*Supervisors must attend session for employees.  Employees will be dismissed and Supervisor session will begin after a 5 minute break.

 

OAHU Training Session

Thursday March 4, 2010

9:00 a.m. – 11:00 a.m. (for employees)

11:00 a.m. – 12:00 p.m. (for supervisors*)

JABSOM KAKAAKO (MEB Room 301)

 

Deadline:  RSVP by February 26

RSVP your attendance to Jocelyn Matsushima at [email protected].  Please provide your name, title, program name, phone number, e-mail address.

 

Meetings are accessible for individuals with disabilities. For more information or to request an accommodation due to your disability, contact (808) 956-3100 or email [email protected] at least one week prior to the meeting.

 

 

The W-2 forms for the 2009 tax year have been mailed out to RCUH and Maui High Performance Computing Center employees today.

 

If you do not receive your W-2 form by Saturday, January 30, 2010, please check with your local post office first to see that it is not being held up there.  If you have checked with your local post office and still have not received your W2, please contact [email protected].

Lost or Replacement Cost:  Please be advised that there is a $10.00 administrative fee, per copy, to reissue a W-2 form for any reason, including non-delivery of the initial W-2 form.