As a reminder, we are re-posting our Current News item (5/14/10) on the 6/30/2010 fiscal year-end processing schedule (financial system).

============

To:          Principal Investigators, Fiscal Officers/Designated UH Officials

The last check run for the fiscal year will be on Wednesday, June 30, 2010.  On-line payment transactions approved by fiscal officers by 12 noon on Wednesday, June 30, will be included in the check run. 

During the period July 1 through July 5, on-line payment and purchasing transactions can be initiated, but fiscal officers will NOT have the ability to approve transactions.  Transactions will not be posted to project accounts until the year-end processing is completed.  The financial system will reopen on Tuesday, July 6.  The first check run is scheduled for Wednesday, July 7.

On an emergency basis only, manual checks can be issued during this period. Fiscal Officers/Designated UH Officials should contact the RCUH Disbursing Department directly.

Project reports will be accessible on the RCUH website, however, until processing resumes on July 6, balances will reflect transactions posted through June 30 only.

Should you have any questions please contact Maile Wai at 988-8340 or [email protected].

To:  Designated UH Officials / Fiscal Officers 

The fiscal year-end cut-off for RCUH on-line payment transactions is 12 noon, Wednesday, June 30.   All on-line payment transactions processed after Wednesday, June 30 through Friday, August 13, will require service dates. 

For payments of $10,000 or greater and with service dates of June 30 or prior, which will be processed and approved after Friday, August 13, please complete the attached worksheet and forward to Liane Murai via e-mail attachment ([email protected]) by Monday, August 16, 2010.

A service date data field is provided on all payment documents and is identified with the heading “S/D”.  The service date is the date goods are received or services are performed.  For certain types of payments including travel completions, petty cash reimbursements, extended services, etc., the service date entered should be the last day of the period covered by the payment.  However if the service period covers multiple fiscal years, allocate costs in each fiscal year incurred (i.e. if the service period is from June 1, 2010 to July 31, 2010, record cost incurred from June 1 to June 30 with a 06/30/10 service date and from July 1 to July 31 with a 07/31/10 service date).   The service date data entry format is mm/dd/yy.

This information is needed to ensure that liabilities of RCUH are properly reported as of June 30, 2010.  Our auditors, Accuity LLP, will be reviewing selected documents processed during this period as part of their audit procedures.  Accordingly, please be advised that we may be requesting copies of payment documents for review. 

Should you have any questions, please contact Maile Wai at 988-8340 or [email protected].  Your cooperation is greatly appreciated.

To:          Principal Investigators, Fiscal Officers/Designated UH Officials

The last check run for the fiscal year will be on Wednesday, June 30, 2010.  On-line payment transactions approved by fiscal officers by 12 noon on Wednesday, June 30, will be included in the check run. 

During the period July 1 through July 5, on-line payment and purchasing transactions can be initiated, but fiscal officers will NOT have the ability to approve transactions.  Transactions will not be posted to project accounts until the year-end processing is completed.  The financial system will reopen on Tuesday, July 6.  The first check run is scheduled for Wednesday, July 7.

On an emergency basis only, manual checks can be issued during this period. Fiscal Officers/Designated UH Officials should contact the RCUH Disbursing Department directly.

Project reports will be accessible on the RCUH website, however, until processing resumes on July 6, balances will reflect transactions posted through June 30 only.

Should you have any questions please contact Maile Wai at 988-8340 or [email protected].

The RCUH staff at Sakamaki Hall will be temporarily relocating to Sakamaki B-107 during the month of April because of the air conditioning replacement project that is ongoing at Sakamaki Hall. 

The Disbursing/Procurement staff in Sakamaki C-200 will be in B-107 during the period April 5 – 18, 2010. They will return to C-200 on Monday, April 19.

The Human Resources staff in Sakamaki D-100 will be in B-107 during the period April 19 – May 2.  They will return to D-100 on Monday, May 3.  The RCUH mail room will not be accessible during this period.  Please deliver mail to C-200 during this period.

We will plan to maintain services as normally as possible.  However, please understand that during this period, we may require a slightly longer processing time since files, etc., may not be easily accessible.  Thank you for your understanding.

We have added a “Print This Page” option in our Policies and Procedures which now allows you to print a particular policy/procedure by merely clicking on that link.  The links are located at the top and bottom of each page.

We hope you find this helpful.

We are pleased to welcome Lloyd Unebasami as our new Director of Finance/Project Management, effective January 11, 2010.  Lloyd takes over for Leonard Ajifu who left the position last month.  Leonard made significant contributions to RCUH throughout his many years with us, and we will certainly miss him.  But we wish him all the best in his new endeavors.

Lloyd recently retired as Chief Administrative Officer of the Hawaii Tourism Authority.  He has the distinction of being the State of Hawaii’s first Chief  Procurement Administrator, and he was also with DAGS, the Department of  Taxation, and the Hawaii Community Development Authority.  Lloyd also has extensive experience in the private sector and is a Certified Public Accountant.  He brings a wealth of experience to RCUH, and we are fortunate to have convinced him to give up his retirement to join the RCUH ohana.

Please join us in welcoming Lloyd!  He looks forward to meeting you and getting acquainted with the projects we service.  Lloyd may be reached at 808-988-8320 or [email protected].

To:          Principal Investigators, Fiscal Officers/Designated UH Officials

The last check run for the calendar year will be on Thursday, December 31, 2009.  On-line payment transactions approved by fiscal officers by 12 noon on Thursday, December 31, will be included in the check run. 

Month-end processing will commence at 12 noon on December 31, 2009.  During this period, on-line payment and purchasing transactions can be initiated, but fiscal officers will NOT have the ability to approve transactions.  Transactions approved after 12 noon on December 31 will NOT be included in the project reports for the month of December.

Should you have any questions please contact Maile Wai at 988-8340 or [email protected].

The Department of the Treasury, Internal Revenue Service, has announced a decrease in the standard mileage rates effective January 1, 2010 through December 31, 2010:

Attachment 12 in the Procurement section Attachment Index contains the current RCUH rates.  UH employees may refer to www.hawaii.edu/etravel/rates.html.

If you are using Firefox and are having difficulty printing a policy/procedure, rather than clicking on the print icon in the browser, place your cursor in the frame of the P&P you want to print, right click, choose “This Frame” then “Print.”

IE users should be able to print via the browser print icon.