Archived Posts from General Announcements
Effective July 1, 2013, the RCUH fee for “GRS” and Revolving Fund accounts will be 3.2% MTDC in accordance with the Rate Agreement dated April 3, 2013 between UH/RCUH and the Federal Government.
The RCUH fee for “GRS” accounts may be reduced to 1.5% MTDC if serviced ordered amounts are paid to RCUH in advance. To ensure the reduced rate, the service order must clearly indicate this is a “Bill in Advance” account.
The RCUH Purchasing and Payments System training will assist NEW users or those needing a “refresher course”. This training is designed to equip project support staff with the basic knowledge and skills to initiate Purchasing and Payment actions via the RCUH Web System. During this 3-hour Purchasing and Payment training session, hands-on instruction will be provided for the following transactions:
1. Introduction to the RCUH Purchasing and Payment System
2. Navigating the RCUH Web Purchasing and Payment System
3. Purchase Orders (POs)
4. Purchase Order Change Forms (POCFs)
5. Searching/Adding New Vendors
6. Authorization for Payments (AFPs)
7. Reimbursements for Cash Purchases
8. Personal Automobile Mileage Reimbursements
9. Travel Requests and Travel Completion Reports (Same-Day Interisland Travel)
Training Schedule
UH MANOA
Friday, May 3, 2013
9:00 am – 12:00 pm
UH Manoa Campus, Shidler College of Business Room E-102
RSVP by May 1
To sign up for training, click on RCUH Training Enrollment located on the RCUH home web page.
Training materials will be emailed to attendees prior to the session.
Meetings are accessible for individuals with disabilities. For more information or to request an accommodation due to your disability, email [email protected] at least one week prior to the meeting.
The RCUH Purchasing and Payments System training will assist NEW users or those needing a “refresher course”. This training is designed to equip project support staff with the basic knowledge and skills to initiate Purchasing and Payment actions via the RCUH Web System. During this 3-hour Purchasing and Payment training session, hands-on instruction will be provided for the following transactions:
1. Introduction to the RCUH Purchasing and Payment System
2. Navigating the RCUH Web Purchasing and Payment System
3. Purchase Orders (POs)
4. Purchase Order Change Forms (POCFs)
5. Searching/Adding New Vendors
6. Authorization for Payments (AFPs)
7. Reimbursements for Cash Purchases
8. Personal Automobile Mileage Reimbursements
9. Travel Requests and Travel Completion Reports (Same-Day Interisland Travel)
Training Schedule
UH MANOA
Monday, March 18, 2013
9:00 am – 12:00 pm
UH Manoa Campus, Shidler College of Business Room E-102
RSVP by March 13
To sign up for training, click on RCUH Training Enrollment located on the RCUH home web page.
Training materials will be emailed to attendees prior to the session.
Meetings are accessible for individual with disabilities. For more information or to request an accommodation due to your disability, email [email protected] at least one week prior to the meeting.
The RCUH Purchasing and Payments System training will assist NEW users or those needing a “refresher course”. This training is designed to equip project support staff with the basic knowledge and skills to initiate Purchasing and Payment actions via the RCUH Web System. During this 3-hour Purchasing and Payment training session, hands-on instruction will be provided for the following transactions:
1. Introduction to the RCUH Purchasing and Payment System
2. Navigating the RCUH Web Purchasing and Payment System
3. Purchase Orders (POs)
4. Purchase Order Change Forms (POCFs)
5. Searching/Adding New Vendors
6. Authorization for Payments (AFPs)
7. Reimbursements for Cash Purchases
8. Personal Automobile Mileage Reimbursements
9. Travel Requests and Travel Completion Reports (Same-Day Interisland Travel)
Training Schedule
UH MANOA
Monday, February 4, 2013
9:00 am – 12:00 pm
UH Manoa Campus, Shidler College of Business Room E-102
RSVP by January 31
HILO
Tuesday, February 19, 2013
9:00 am – 12:00 pm
UH Hilo Library Computer Room LRC 359
RSVP by February 12
Seating is limited. Please RSVP your attendance to Leah Taylor at [email protected]. Please provide your name, title, program name, e-mail address, and which session you want to attend. Training materials will be emailed to attendees prior to the session.
Meetings are accessible for individuals with disabilities. For more information or to request an accommodation due to your disability, email [email protected] at least one week prior to the meeting.
The Department of the Treasury, Internal Revenue Service, has announced new standard mileage rates effective January 1, 2013 through December 31, 2013:
| Business |
$0.565 per mile |
|
| Moving |
$0.24 per mile |
Attachment 12 in the Procurement section Attachment Index contains the current RCUH rates. UH employees may refer to www.hawaii.edu/etravel/rates.html.
To: Principal Investigators, Fiscal Officers/Designated UH Officials
The deadline for fiscal officers’ approval of on-line payment transactions on December 24 and December 31 is 12:00 noon in order to be included in the daily check run.
The last check run for the calendar year will be on Monday, December 31, 2012. Month-end processing will commence at 12:00 noon on December 31, 2012. During this period, on-line payment and purchasing transactions can be initiated, but fiscal officers will NOT have the ability to approve transactions. Transactions approved after 12:00 noon on December 31 will NOT be included in the project reports for the month of December.
Should you have any questions please contact Maile Brooks at 988-8340 or [email protected].
The KFS Monthly Expenditures Report and KFS Continuation Account Transactions Report are now available on the RCUH website.
The KFS Monthly Expenditures Report reflects all transactions that have posted to the KFS account during the current month. This report has the ability to query data from previous months.
The Continuation Account Transactions Report only reflects RCUH transactions that have posted to the account’s respective continuation account. This report has the ability to filter data by transaction date. It is not refreshed to show transactions that may have been subsequently cleared or adjusted from the continuation account.
We are still working on the Outstanding PO Report and providing a mass print version of the Monthly Expenditure Report and Continuation Account Transactions Report.
If you have any questions or encounter any issues, please email [email protected].
The RCUH Purchasing and Payments System training will assist NEW users or those needing a “refresher course”. This training is designed to equip project support staff with the basic knowledge and skills to initiate Purchasing and Payment actions via the RCUH Web System. During this 3-hour Purchasing and Payment training session, hands-on instruction will be provided for the following transactions:
Training Schedule
UH MANOA
Friday, November 16, 2012
9:00 am – 12:00 pm
UH Manoa Campus, Shidler College of Business Room E-102
RSVP by November 12
HILO
Tuesday, November 20, 2012
9:00 am – 12:00 pm
UH Hilo Library Computer Room LRC 359
RSVP by November 14
Seating is limited. Please RSVP your attendance to Leah Taylor at [email protected]. Please provide your name, title, program name, e-mail address, and which session you want to attend. Training materials will be emailed to attendees prior to the session.
Meetings are accessible for individuals with disabilities. For more information or to request an accommodation due to your disability, email [email protected] at least one week prior to the meeting.
TO: UH Principal Investigators / Designated University Officials / Other Project Personnel
As a result of FAR 52.232-99, Providing Accelerated Payment to Small Business Subcontractors (AUG 2012), the federal provisions on Attachments 32b, 32c, and 32d have been revised and updated. The revised attachments may be found in the Attachments Index of the Procurement section of our Policies & Procedures. Please ensure the revised (November 2012) attachments are utilized in future procurement actions involving Federal contracts.
The RCUH Financial Services Department will be relocating from Sakamaki Hall C-200 to the 4th Floor of Burns Hall, East-West Center, beginning on October 19, 2012.
The office will close at 1:00 p.m. on Friday, October 19, 2012 for the relocation. This is the last time projects will be able to deliver and pick up mail and checks from Sakamaki C-200.
During the October 22-24, 2012 period, mail delivery/pick up (including checks) will be available at Burns Hall 4012. However, staff will have very limited ability to service projects. Since phone and fax communication lines will be in transition, there is the possibility that voice messages and faxes may never be delivered. The best way to contact them is via email; they will respond to messages as soon as they are able to.
The Financial Services Office will re-open for full service on Thursday, October 25, 2012.
NEW LOCATION
East-West Center
Burns Hall, 4th Floor
1601 East-West Road
(on UH Manoa Campus)
As you exit the Burns Hall elevator, turn left and walk straight to the far end of the building.
October 22-24, 2012: Will be in Conference Room 4012.
From October 25, 2012: Will be in Room 4020, the large modular build-out at the far end of the building. Mail pick up/delivery will be here.
We appreciate your patience and understanding during the relocation period.