The RCUH Financial Services Department will be relocating from Sakamaki Hall C-200 to the 4^th Floor of Burns Hall, East-West Center, beginning on October 19, 2012.

The office will close at 1:00 p.m. on Friday, October 19, 2012 for the relocation. This is the last time projects will be able to deliver and pick up mail and checks from Sakamaki C-200.

During the October 22-24, 2012 period, mail delivery/pick up (including checks) will be available at Burns Hall 4012. However, staff will have very limited ability to service projects. Since phone and fax communication lines will be in transition, there is the possibility that voice messages and faxes may never be delivered. The best way to contact them is via email; they will respond to messages as soon as they are able to.

The Financial Services Office will re-open for full service on Thursday, October 25, 2012.

NEW LOCATION

East-West Center

 

Burns Hall, 4^th Floor

1601 East-West Road

(on UH Manoa Campus)

 

As you exit the Burns Hall elevator, turn left and walk straight to the far end of the building.

October 22-24, 2012:  Will be in Conference Room 4012.

 

From October 25, 2012: Will be in Room 4020, the large modular build-out at the far end of the building.  Mail pick up/delivery will be here.

 

We appreciate your patience and understanding during the relocation period.

 

 

The RCUH Purchasing and Payments System training will assist NEW users or those needing a “refresher course”.  This training is designed to equip project support staff with the basic knowledge and skills to initiate Purchasing and Payment actions via the RCUH Web System. During this 3-hour Purchasing and Payment training session, hands-on instruction will be provided for the following transactions:

1. Introduction to the RCUH Purchasing and Payment System
2. Navigating the RCUH Web Purchasing and Payment System
3. Purchase Orders (POs)
4. Purchase Order Change Forms (POCFs)
5. Searching/Adding New Vendors
6. Authorization for Payments (AFPs)
7. Reimbursements for Cash Purchases
8. Personal Automobile Mileage Reimbursements
9. Travel Requests and Travel Completion Reports (Same-Day Interisland Travel)

Training Schedule

 

UH MANOA

Monday, October 15, 2012

9:00 am – 12:00 pm

UH Manoa Campus, Shidler College of Business Room E-102

 RSVP by October 10, 2012

 

UH KAKAAKO (JABSOM)

Tuesday, October 16, 2012

9:30 am – 12:30 pm

UH JABSOM Kakaako, Medical Education Building HSL Computer Lab 107D

RSVP by October 11, 2012

 

MAUI

Friday, October 19, 2012

9:00 am – 12:00 pm

UH Maui College Laulima Room 226

RSVP October 12, 2012

 

HILO

TBA

**Please email Leah Taylor if you are interested in attending a UH Hilo session

 

Seating is limited.  Please RSVP your attendance to Leah Taylor at [email protected].  Please provide your name, title, program name, e-mail address, and which session you want to attend.  Training materials will be emailed to attendees prior to the session.

Meetings are accessible for individuals with disabilities. For more information or to request an accommodation due to your disability, email [email protected] at least one week prior to the meeting.

The RCUH Financial Services Department will be relocating from Sakamaki Hall C-200 to the 4th Floor of Burns Hall, East-West Center, later this month.

 

The office will close at 1:00 p.m. on Friday, October 19, 2012 for the relocation.  This will be the last time projects will be able to deliver and pick up mail and checks from Sakamaki C-200.

 

During the October 22-24, 2012 period, mail delivery/pick up (including checks) will be available at Burns Hall 4012. However, staff will have very limited ability to service projects. The best way to contact them is via email; they will respond to messages as soon as they are able to.

 

The Financial Services Office will re-open for full service on Thursday, October 25, 2012.

 

NEW LOCATION

East-West Center

Burns Hall, 4^th Floor

1601 East-West Road

(on UH Manoa Campus)

 

As you exit the Burns Hall elevator, turn left and walk straight to the far end of the building.

 

October 22-24, 2012:  Will be in Conference Room 4012.

 

From October 25, 2012: Will be in Room 4020, the large modular build-out at the far end of the building.

 

We appreciate your patience and understanding during the relocation period.

 

The RCUH financial system will be down for system maintenance from 7:00 pm through 10:00 pm on Thursday, August 16, 2012.  Accordingly, the following will not be available during this time:

 

• Purchasing

• Payments

• UH-FMIS Fast-Track

• Accounting/Reporting applications
  

The Human Resources Portal will be available.

 

We apologize for any inconvenience this may cause.  Thank you for your understanding.

 

 

 

 

On July 5, 2012, RCUH announced that the UH Property & Fund Management Office (PFMO) was establishing new KFS property object codes and that old FMIS codes would be deleted.  FMIS-coded RCUH encumbrances were allowed to be “carried over” to KFS but PFMO plans to inactivate the old FMIS codes shortly. 

 

Please use the KFS property codes on any new RCUH encumbrances. 

 

A RCUH payment using an inactive FMIS code will be rejected by KFS.  We strongly suggest you make changes to any existing RCUH encumbrance using the old FMIS property codes.

 

Please contact [email protected] if you have any questions.  Thank you.  

 

 

Update to Friday, June 8, 2012 announcement

Updated information is provided in the UH Extramural Accounts presentation.

–    UH Extramural Accounts

Thank you.

 

 

 

Month end processing will commence at 2:00 PM on Tuesday, July 31, 2012.  On-line payment transactions must be approved by fiscal officers by 2:00 PM on Tuesday, July 31, 2012 to be included in the check run. 

 

On-line payment processing will resume on Wednesday, August 1 by 8:00 am.

 

 

The KFS Budget Status Report is now available.

 

However, we are still working on the Current Month Expenditures & Outstanding PO Report.

 

If you have any questions or encounter any issues, please email [email protected].

 

The RCUH Purchasing and Payments System training will assist NEW users or those needing a “refresher course”.  This training is designed to equip project support staff with the basic knowledge and skills to initiate Purchasing and Payment actions via the RCUH Web System. During this 3-hour Purchasing and Payment training session, hands-on instruction will be provided for the following transactions:

1. Introduction to the RCUH Purchasing and Payment System
2. Navigating the RCUH Web Purchasing and Payment System
3. Purchase Orders (POs)
4. Purchase Order Change Forms (POCFs)
5. Searching/Adding New Vendors
6. Authorization for Payments (AFPs)
7. Reimbursements for Cash Purchases
8. Personal Automobile Mileage Reimbursements
9. Travel Requests and Travel Completion Reports (Same-Day Interisland Travel)

Training Schedule

 

UH MANOA

Thursday August 2, 2012

9:00 am – 12:00 pm

UH Manoa Campus, Shidler College of Business Room E-102

RSVP by July 26, 2012

Friday, August 10, 2012

9:00 am – 12:00 pm

UH Manoa Campus, Shidler College of Business Room E-102

RSVP by August 3, 2012

UH KAKAAKO (JABSOM)

Tuesday, August 21, 2012

9:30 am – 12:30 pm

UH JABSOM Kakaako, Medical Education Building HSL Computer Lab 107D

RSVP by August 14, 2012

MAUI

Friday, August 3, 2012

9:00 am – 12:00 pm

UH Maui College Laulima Room 226

RSVP by July 27, 2012

HILO

Thursday, August 9, 2012

9:00 am – 12:00 pm

UH Hilo Library Computer Room LRC 359

RSVP by August 2, 2012 

Seating is limited.  Please RSVP your attendance to Leah Taylor at [email protected].  Please provide your name, title, program name, e-mail address, and which session you want to attend.  Training materials will be emailed to attendees prior to the session. 

Meetings are accessible for individuals with disabilities. For more information or to request an accommodation due to your disability, email [email protected] at least one week prior to the meeting.

TO: UH Principal Investigators / Designated University Officials / Other Project Personnel

 

RCUH is NOT required to comply with HRS §103D-310(c) by obtaining a Certificate of Vendor Compliance for purchases $2,500 or more.  RCUH is exempt from Chapter 103D.

 

In accordance with HRS §103-53, a tax clearance from the State of Hawaii Department of Taxation (DOTAX) and the Internal Revenue Service (IRS) is required for all contracts $25,000 or more.  Please refer to our Policies and Procedures 2.218 Tax Clearance for further information and guidance.