The RCUH Financial Portal is back in operation and Fiscal Administrators may resume approving transactions.

On Tuesday, January 28, 2025, we encountered a system error that affected our end-of-day business processing.  Vendor payments for transactions approved on January 28 will be processed in accordance with our normal processing schedule.

RCUH transactions approved on January 28 for UH Extramural and SRRC accounts will be transmitted and posted to the UH Kuali Financial System on January 29.

We apologize for the inconvenience and appreciate your patience. If you have any questions, please contact [email protected].

On Tuesday, January 28, 2025, we encountered a system error that affected our end-of-day business processing. Vendor payments for transactions approved on January 28 will be processed when the issue is resolved.

At this time, online purchasing, payment, and travel transactions cannot be approved in the Financial Portal until the issue is resolved. We are working to resolve the issue and we will post an updated announcement when the Financial Portal is back in operation.

RCUH transactions approved on January 28 for UH Extramural and SRRC accounts will NOT be transmitted or posted to the UH Kuali Financial System, and UH Project Fiscal Reports may reflect incorrect amounts and balances until the issue is resolved.

Thank you for your patience as we continue to work on resolving this issue.

We apologize for the inconvenience and appreciate your patience. If you have any questions, please contact [email protected].

The RCUH Financial Portal will be down for system maintenance from Saturday, January 18, 2025 9:00 p.m. to Sunday, January 19, 2025 5:00 a.m. (HST).

We apologize for any inconvenience this may cause and thank you for your understanding.

The RCUH Financial Portal will be down for system maintenance from Sunday, January 12, 2025 9:00 a.m. to Monday, January 13, 2025 5:00 a.m. (HST).

We apologize for any inconvenience this may cause and thank you for your understanding.

RCUH’s eSign migration has been completed and users should be able to access their Adobe eSign accounts. We were notified by the State of Hawaii Enterprise Technology Services Office that an error occurred on the backend that will require some users to complete an additional authentication step via the UH Google portal.

Click here for instructions on how to log in.

The login URL has also changed so please be sure to update your bookmark (if applicable) to the following link: https://stateofhawaii2.echosign.com/public/login

If you have any questions, please contact RCUH Corporate Services at [email protected]. Thank you for your patience and understanding.

The State of Hawaii Enterprise Technology Services Office has notified RCUH that the eSign migration has been delayed to Monday, January 6, 2025 at 4:30 p.m. RCUH will send out an email once the migration has been completed, which is expected to be Tuesday, January 7.  

As a reminder, any agreements started during the migration may be lost. Pending documents will not be affected during the migration process. This migration will not affect the URL, your login email address, and password.

If you have any questions, please contact RCUH Corporate Services at [email protected]. Thank you for your patience and understanding.  

The RCUH Financial Portal – UH Project Fiscal Reports – KFS Monthly Expenditures Report is incorrectly displaying duplicate transactions that have been posted to UH KFS project accounts for fiscal year 2025 during the period July 2024 to December 20, 2024.  This issue is occurring with the way this report is generated and displayed, and we can confirm that transactions have not been posted twice to KFS project accounts. 

The KFS Budget Status Report is not encountering any issues and is displaying accurate balances for KFS project accounts.

We apologize for the inconvenience and appreciate your patience as we work on resolving this issue.

New and updated courses for July–December 2024 have been added to the RCUH Training Portal Catalog. New courses are highlighted in blue and include the following which may be of interest:

• Ergonomics for a Remote Workplace 1.0
• Digital Transformation: Collection Overview 1.0
• Digital Transformation: Processes – Project Management 1.0.

If you need access to the RCUH Training Portal, please complete the registration form.

If you have any questions about the training portal, please email [email protected].

Effective January 1, 2025, the following updates were made:

• UH WH-1 Form – The University of Hawaii Statement of Citizenship and Federal Tax Status form has been updated for 2025. The updated form may be found in the RCUH Procurement and Disbursing Document Library. Previous versions of the UH WH-1 Form should be discarded and no longer used.
• Standard mileage rates – The Internal Revenue Service has updated the standard mileage rates used to calculate the deductible costs of operating an automobile (includes cars, vans, pickups, and panel trucks) for business or charitable purposes. The 2025 rates are as follows:

$0.70	per mile driven for business purposes, increased from $0.67 in 2024
$0.14	per mile driven in service of charitable organizations (rate for volunteers)

• The standard mileage rate for business miles is based on an annual study of the fixed and variable costs of operating an automobile. The charitable mileage rate is set by statute. See IR-2024-312, December 19, 2024.
• Attachment 12, Current RCUH Travel Rates, has been updated with the mileage rate changes. UH employees may refer to www.hawaii.edu/etravel/rates.html.

Should you have any questions, please contact Charlene Gibo at [email protected].

The following policy and forms have been updated:

• Policy 2.208 Small Business Subcontracting Plan – Section III.A.1. has been updated to remove a reference to Department of Defense fund limits.
• Consent, Waiver, Release and Indemnity Agreement – Updated to remove the Medical Consent Form, and include a general medical consent provision.
• Parent/Legal Guardian – Consent, Waiver, Release and Indemnity Agreement – Updated to remove the Medical Consent Form, and include a general medical consent provision.

Should you have any questions, please contact Erin Yoda at [email protected].