On Tuesday, January 2, 2024, we encountered a system error which affected our end of day business processing. Vendor payments for transactions approved on January 2 will be processed when the issue is resolved.

At this time, online purchasing, payment, and travel transactions cannot be approved in the Financial Portal until the issue is resolved. We are working to resolve the issue and we will post an updated announcement when the Financial Portal is back in operation.

RCUH transactions approved on January 2 for UH Extramural and SRRC accounts will NOT be transmitted or posted to the UH Kuali Financial System, and UH Project Fiscal Reports may reflect incorrect amounts and balances until the issue is resolved.

Additionally, vendor payments for transactions approved on November 27 through November 30, December 4, December 14, December 21, December 22, and December 27 through December 29 have been processed in accordance with our normal processing schedule. Checks were printed and distributed, and ePayments (ACH and Card) were processed. However, the Financial Portal Approved listing screens and Search All Documents have not been updated with payment information (Check Date, Check Number, Payment Type) for transactions approved on those days. Thank you for your patience as we continue to work on resolving this issue.

We apologize for the inconvenience and appreciate your patience. If you have any questions, please contact [email protected].

Effective January 1, 2024, the following updates were made:

• UH WH-1 Form – The University of Hawaii Statement of Citizenship and Federal Tax Status form has been updated for 2024. The new form may be found in the RCUH Procurement and Disbursing Document Library. Previous versions of the UH WH-1 Form will no longer be valid.
• Standard mileage rates – The Internal Revenue Service has updated the standard mileage rates used to calculate the deductible costs of operating an automobile (includes cars, vans, pickups, and panel trucks) for business or charitable purposes. The 2024 rates are as follows:

$0.67	per mile driven for business purposes, increased from $0.655 in 2023
$0.14	per mile driven in service of charitable organizations (rate for volunteers)

• The standard mileage rate for business miles is based on an annual study of the fixed and variable costs of operating an automobile. The charitable mileage rate is set by statute. See IR-2021-251, December 17, 2021.
• Attachment 12, Current RCUH Travel Rates, has been updated with the mileage rate changes. UH employees may refer to www.hawaii.edu/etravel/rates.html.

Should you have any questions, please contact Charlene Gibo at [email protected].

The RCUH Financial Portal is back in operation and Fiscal Administrators may resume approving transactions.

On Thursday, December 28, 2023, we encountered a system error that affected our end-of-day business processing.  Vendor payments for transactions approved on December 28 will be processed in accordance with our normal processing schedule.

RCUH transactions approved on December 28 for UH Extramural and SRRC accounts will be transmitted and posted to the UH Kuali Financial System on December 29.

Additionally, vendor payments for transactions approved on November 27 through November 30, December 4, December 14, December 21, December 22, and December 27 have been processed in accordance with our normal processing schedule.  Checks were printed and distributed, and ePayments (ACH and Card) were processed.  However, the Financial Portal Approved listing screens and Search All Documents have not been updated with payment information (Check Date, Check Number, Payment Type) for transactions approved on those days.  Thank you for your patience as we continue to work on resolving this issue.

We apologize for the inconvenience and appreciate your patience. If you have any questions, please contact [email protected].

On Thursday, December 28, 2023, we encountered a system error which affected our end of day business processing. Vendor payments for transactions approved on December 28 will be processed when the issue is resolved.

At this time, online purchasing, payment, and travel transactions cannot be approved in the Financial Portal until the issue is resolved. We are working to resolve the issue and we will post an updated announcement when the Financial Portal is back in operation.

RCUH transactions approved on December 28 for UH Extramural and SRRC accounts will NOT be transmitted or posted to the UH Kuali Financial System, and UH Project Fiscal Reports may reflect incorrect amounts and balances until the issue is resolved.

Additionally, vendor payments for transactions approved on November 27 through November 30, December 4, December 14, December 21, December 22, and December 27 have been processed in accordance with our normal processing schedule. Checks were printed and distributed, and ePayments (ACH and Card) were processed. However, the Financial Portal Approved listing screens and Search All Documents have not been updated with payment information (Check Date, Check Number, Payment Type) for transactions approved on those days. Thank you for your patience as we continue to work on resolving this issue.

We apologize for the inconvenience and appreciate your patience. If you have any questions, please contact [email protected].

The RCUH Financial Portal is back in operation and Fiscal Administrators may resume approving transactions.

On Tuesday, December 26, 2023, we encountered a system error which affected our end-of-day business processing. Vendor payments for transactions approved on December 26 will be processed in accordance with our normal processing schedule.

RCUH transactions approved on December 26 for UH Extramural and SRRC accounts will be transmitted and posted to the UH Kuali Financial System on December 27.

Additionally, vendor payments for transactions approved on November 27 through November 30, December 4, December 14, December 21, and December 22 have been processed in accordance with our normal processing schedule. Checks were printed and distributed, and ePayments (ACH and Card) were processed. However, the Financial Portal Approved listing screens and Search All Documents have not been updated with payment information (Check Date, Check Number, Payment Type) for transactions approved on those days. Thank you for your patience as we continue to work on resolving this issue.

We apologize for the inconvenience and appreciate your patience. If you have any questions, please contact [email protected].

On Tuesday, December 26, 2023, we encountered a system error which affected our end of day business processing. Vendor payments for transactions approved on December 26 will be processed when the issue is resolved.

At this time, online purchasing, payment, and travel transactions cannot be approved in the Financial Portal until the issue is resolved. We are working to resolve the issue and we will post an updated announcement when the Financial Portal is back in operation.

RCUH transactions approved on December 26 for UH Extramural and SRRC accounts will NOT be transmitted or posted to the UH Kuali Financial System, and UH Project Fiscal Reports may reflect incorrect amounts and balances until the issue is resolved.

Additionally, vendor payments for transactions approved on Monday, November 27 through Thursday, November 30, Monday, December 4, Thursday, December 14, 2023, Thursday, December 21, and Friday, December 22 have been processed in accordance with our normal processing schedule. Checks were printed and distributed, and ePayments (ACH and Card) were processed. However, the Financial Portal Approved listing screens and Search All Documents have not been updated with payment information (Check Date, Check Number, Payment Type) for transactions approved on those days. Thank you for your patience as we continue to work on resolving this issue.

We apologize for the inconvenience and appreciate your patience. If you have any questions, please contact [email protected].

The RCUH Financial Portal is back in operation and Fiscal Administrators may resume approving transactions.

On Thursday, December 21, 2023, we encountered a system error which affected our end-of-day business processing. Vendor payments for transactions approved on December 21 will be processed one day later than normal. RCUH transactions approved on December 21 for UH Extramural and SRRC accounts will be transmitted and posted to the UH Kuali Financial System on December 22.

Additionally, vendor payments for transactions approved on Monday, November 27 through Thursday, November 30, Monday, December 4, 2023, and Thursday, December 14 have been processed in accordance with our normal processing schedule. Checks were printed and distributed, and ePayments (ACH and Card) were processed. However, the Financial Portal Approved listing screens and Search All Documents have not been updated with payment information (Check Date, Check Number, Payment Type) for transactions approved on those days. Thank you for your patience as we continue to work on resolving this issue.

We apologize for the inconvenience and appreciate your patience. If you have any questions, please contact [email protected].

On Thursday, December 21, 2023, we encountered a system error which affected our end of day business processing. Vendor payments for transactions approved on December 21 will be processed when the issue is resolved.

At this time, online purchasing, payment, and travel transactions cannot be approved in the Financial Portal until the issue is resolved. We are working to resolve the issue and we will post an updated announcement when the Financial Portal is back in operation.

RCUH transactions approved on December 21 for UH Extramural and SRRC accounts will NOT be transmitted or posted to the UH Kuali Financial System, and UH Project Fiscal Reports may reflect incorrect amounts and balances until the issue is resolved.

Additionally, vendor payments for transactions approved on Monday, November 27 through Thursday, November 30, Monday, December 4, and Thursday, December 14, 2023 have been processed in accordance with our normal processing schedule. Checks were printed and distributed, and ePayments (ACH and Card) were processed. However, the Financial Portal Approved listing screens and Search All Documents have not been updated with payment information (Check Date, Check Number, Payment Type) for transactions approved on those days. Thank you for your patience as we continue to work on resolving this issue.

We apologize for the inconvenience and appreciate your patience. If you have any questions, please contact [email protected].

The payment approval deadline on Friday, December 22 and Friday, December 29 is 12:00 noon. Online payment transactions approved by Fiscal Administrators by 12:00 noon on December 22 and 29 will be included in the daily check print and ePayment file.

The last check run for the calendar year will be on Friday, December 29, 2023. Month-end processing will commence at 12:00 noon on December 29, 2023. During our month-end (end-of-day) processing, online purchasing, payment, and travel transactions can be initiated, but Fiscal Administrators will not have the ability to approve transactions. Transactions approved after 12:00 noon on December 29 will not be included in project reports for the month of December.

If you have any questions, please contact Maile Brooks at [email protected].