RCUH buyers who are new to SuperQUOTE™, an electronic solicitation solution (for requests for quotation, proposal, information, or a sealed bid request), should consider enrolling in one of the September trainings offered by CommercePoint:

• Tuesday, September 13, 10:00 a.m. to 11:00 a.m.
• Tuesday, September 20, 10:00 a.m. to 11:00 a.m.
• Tuesday, September 27, 10:00 a.m. to 11:00 a.m.

You’ll learn about the SuperQUOTE™ buying process and how to :

• create a new request
• create a sealed bid request
• award, cancel, or copy a request
• write an effective request
• qualify your vendors

Register here for an in-person class or to attend virtually.

In-person classes will be in the FMO Training Room, UH Mānoa Lower Campus, 1406 Lower Campus Road, Building 171-B, Room 59 (portable building across SimplyFi Arena at Stan Sheriff Center). Classes are limited to 20.

REMINDER: Please use the RCUH account for transactions being processed through RCUH. Refer to these RCUH buyer registration instructions.

Any questions about the training or to request an on-site training class at your location may be directed to [email protected].

The awards luncheon for the 2022 RCUH Outstanding Employees of the Year will be held on Thursday, October 27, 2022, 11:30 a.m. to 1:30 p.m. at the newly revitalized University of Hawaiʻi at Mānoa Campus Center Ballroom.

Please join us in honoring 16 exemplary employees and celebrating an in-person return to this always highly-anticipated event. We will be complying with UHM COVID-19 guidelines in effect on luncheon day, which may include masking requirements when not actively eating or drinking.

Reservations are now being taken and seating is limited. Please use this form to RSVP by October 7, 2022.

Should you have any questions, please contact RCUH Corporate Services at [email protected] or (808) 988-8314.

Due to unforeseen circumstances, RCUH’s notary services are temporarily suspended until further notice. We apologize for the inconvenience and will post an update when appointments resume.

If you have any questions about RCUH’s notary service, please email [email protected]. Thank you for your patience and understanding.

The Internal Revenue Service has announced an increase to the standard mileage rate for business travel for the remainder of calendar year 2022. Click here to see the IRS announcement.

The rate is now $0.625 per mile and may be claimed for business travel that occurs July 1, 2022 through December 31, 2022.

RCUH Attachment 12, Current RCUH Travel Rates, has been updated with the mileage rate change. UH employees may refer to eTravel Allowable Rates & Memos.

Should you have any questions, please contact Charlene Gibo at [email protected].

On July 1, 2022, the Research Corporation of the University of Hawaii (RCUH) issued RFP No. CS2022-1, “Designing, Furnishing, and Installing Functional Workspaces for the Relocation of RCUH Offices from the University of Hawaiʻi Mānoa Innovation Center to East-West Center Burns Hall.” RCUH issued Amendment #1 on July 7, 2022 and Amendment #2 on July 12, 2022.

We hereby issue this Amendment #3 by revising the following:

SECTION 2 – STATEMENT OF WORK

• p. 9, DESIGN, 1^st bullet, 1^st sub-bullet (revision is underlined)

From:    Applicable to offices 4028, 4037, 4041, 4047

To:          Applicable to offices 4037, 4041, 4047

SECTION 3 – PROPOSAL REQUIREMENTS

• p. 13, 3.1.2 DESIGN, 1^st bullet, 1^st sub-bullet (revision is underlined)

From:    Applicable to offices 4028, 4037, 4041, 4047

To:          Applicable to offices 4037, 4041, 4047

Per RFP No. CS2022-1, Offerers could submit questions about the RFP to Kaylee Hull at RCUH via email to [email protected] by 4:00 PM (Hawaii Standard Time), July 15, 2022. Please see below for Offerer questions and RCUH responses, or click here.

The RCUH Financial Portal is back in operation and you may resume approving transactions in the Financial Portal.

On Tuesday, July 19, 2022, we encountered a system error which affected our end of day business processing and consequently checks could not be printed. Vendor payments approved on Tuesday, July 19, 2022 will be processed a little later than normal on July 20, 2022.

We apologize for the inconvenience this has caused, and we appreciate your patience.

On Tuesday, July 19, 2022, we encountered a system error which affected our end of day business processing and consequently checks could not be printed.  We are working to resolve the issue and we will post an updated announcement when the Financial Portal is back in operation. At this time, online purchasing, payment, and travel transactions cannot be approved until the issue is resolved. 

We apologize for the inconvenience and appreciate your patience.

On July 1, 2022, the Research Corporation of the University of Hawaii issued RFP No. CS2022-1, “Designing, Furnishing, and Installing Functional Workspaces for the Relocation of RCUH Offices from the University of Hawaiʻi Mānoa Innovation Center to East-West Center Burns Hall.” And issued Amendment #1 on July 7, 2022.

We hereby issue this Amendment #2, by revising the following:

Section 2 – Statement of Work

• p. 9, 5^th paragraph (revisions are underlined)

From:    It is our intent to utilize existing HON (Accelerate and Abound) furnishings—under 7 years old—at MIC, where possible, and to purchase new furnishings for Burns as needed. Existing furnishings will need to be dismantled, transported to Burns, and reassembled. New furnishings, if approved by RCUH, will need to be ordered, delivered, and installed.

To:          It is our intent to utilize existing HON (Accelerate and Abound) furnishings—under 7 years old—at MIC, where possible, and to purchase new modular furnishings for Burns as needed. Existing modular furnishings will need to be dismantled, transported from MIC to Burns, and reassembled. New modular furnishings, if approved by RCUH, will need to be ordered, delivered, and installed. Any modular furnishings that are being replaced need to be dismantled and disposed.

• p. 9, DESIGN, 3^rd bullet, 1^st sub-bullet (revisions are underlined)

From:    Applicable to offices 4022, 4038, 4042, 4070

To:          Applicable to offices 4022, 4042, 4070

• p. 10, FURNISHINGS AND SITE VISITS, item 1 (revisions are underlined)

From:    1. Determine and identify (list) useable existing MIC furnishings for Burns 4006, 4007, 4008

To:          1. Determine and identify (list) useable existing MIC furnishings for Burns 4007 and 4008

• p. 11, INSTALLATION (revisions are underlined)

From:    The Offeror must dismantle existing MIC furnishings that can be utilized, transport pieces to Burns, and reassemble. The Offeror must also dismantle and dispose of existing Burns Hall furnishings that are to be replaced.

If any new furnishings are approved for purchase, the Offeror must order, deliver, and install the furnishings.

To:          If the Offeror submits a proposal that includes utilizing new modular furnishings, then the Offeror must order, deliver, and install the furnishings after they are approved for purchase. The Offeror must also dismantle and dispose of existing Burns Hall modular furnishings that are to be replaced. RCUH reserves the right to reconsider the dismantle and dispose task if the proposed cost is prohibitive, or the East-West Center, another tenant or organization would like to acquire the materials; the accepting organization will then be responsible for all costs of dismantling, transportation, and reassembly.

If the Offeror submits a proposal that includes utilizing existing HON modular furnishings, then in addition to above, the Offeror must dismantle existing MIC furnishings that can be utilized, transport pieces to Burns, and reassemble.

Section 3 – Proposal Requirements

• p. 13, 3.1.2 DESIGN, 3^rd bullet, 1^st sub-bullet (revisions are underlined)

From:    Applicable to offices 4022, 4038, 4042, 4070

To:          Applicable to offices 4022, 4042, 4070

• p. 15, 3.1.4 PRICE PROPOSAL, replace all text (replacement is underlined)

From:    RCUH is not a participant in the NASPO contract. Your favorable pricing to state and local government agencies is appreciated. The proposal shall be priced by:

1. Product Quote by Room (Model Number/Description/Quantity/List Price/Discounted Price, if any/Extension)
2. Design Services
3. Dismantling and Delivery (Existing Furnishings)
4. Disposal of Replaced Furnishings
5. Installation Services
6. Freight/Delivery (New Furnishings)
7. Hawaii General Excise Tax
8. Total Include estimated arrival date of goods in Honolulu, Hawaii. The price shall remain valid for 90 days after proposal date.

To:          RCUH is not a participant in the NASPO contract. Your favorable pricing to state and local government agencies is appreciated.

Please present a proposal for providing and installing new modular furnishings for the following rooms:

• 4028, 4037, 4041, 4047 one-person offices, door on left
• 4045 one-person office, door on right
• 4022, 4042, 4070 two-persons offices, door on right
• 4023, 4032, 4044, 4071 two-persons offices, door on left
• 4046 three-persons office

In addition, please provide a separate proposal for ONE of the options below:

a. OPTION A: Provide and install only new modular furnishing for the following rooms:

• 4007 three-persons office
• 4008 two-persons office (build-out)

b. OPTION B: Utilize existing modular furniture from MIC 201 and provide new modular furnishings as needed for the following rooms:

• 4007 three-persons office
• 4008 two-persons office (build-out)

The proposal(s) shall be priced by:

a. Product Quote By Room (Model Number/Description/Quantity/List Price/Discounted Price, if any/Extension)

b. Design Services

c. Dismantling and Delivery of Existing Modular Furnishings (applies only to OPTION B)

d. Dismantling and Disposal of Replaced Furnishings at Burns

e. Installation Service

f. Freight/Delivery of New Modular Furnishings

g. Hawaii General Excise Tax

h. Total

Include estimated arrival date of goods in Honolulu, Hawaii.

The price shall remain valid for 90 days after proposal date.

• p. 17, 4.3.1 DETAILED EVALUATION FORMULA FOR CRITERIA, Design, 2^nd criterion (revisions are underlined)

From:    Incorporates existing furnishings into work spaces

To:          Incorporates existing furnishings/Selects new furnishings to achieve best use of space for maximum functionality

Section 4 – Evaluation of Proposals and Basis for Award

• p. 18, 4.4 BASIS FOR SELECTION AND AWARD OF AN AGREEMENT FOR SERVICES, 1^st sentence (revisions are underlined)

From:    An award for goods and services will be made to a single Offeror.

To:          If applicable, a separate award may be made to a second Offeror for Option A/B as described in the Price Proposal for providing and utilizing modular furnishings in Offices 4007 and 4008.

On July 1, 2022, the Research Corporation of the University of Hawaii issued RFP No. CS2022-1, “Designing, Furnishing, and Installing Functional Workspaces for the Relocation of RCUH Offices from the University of Hawaiʻi Mānoa Innovation Center to East-West Center Burns Hall.”

We hereby issue this Amendment #1 to three (3) items in Section 2 – Statement of Work and one (1) item in Section 3 – Proposal Requirements, by revising the following (revised wording is underlined):

Section 2 – Statement of Work

• p. 9, 5^th paragraph, 1^st sentence

From: It is our intent to utilize existing furnishings—under 7 years old—at MIC, where possible, and to purchase new furnishings for Burns as needed.

To: It is our intent to utilize existing HON (Accelerate and Abound) furnishings—under 7 years old—at MIC, where possible, and to purchase new furnishings for Burns as needed.

• p. 10, 1^st sub-bullet  at the top of the page

From: Use existing MIC 201 furnishings if possible (workstations should include min 6′ privacy panels; existing panels are 6′ 6″)

To: Use existing MIC 201 furnishings if possible (workstations should include min 6′ privacy panels; existing panels are 6′ 6″) and utilize as much of the room space as possible without resorting to a 3 in a row configuration

• p. 11, 1^st line at the top of the page

From: a. Existing furnishings at MIC 200 and MIC 201

To: a. Existing furnishings at MIC 201

Section 3 – Proposal Requirements

• p. 14, 2^nd bullet, 2^nd sub-bullet

From: Use existing MIC 201 furnishings if possible (workstations should include min 6′ privacy panels; existing panels are 6′ 6″)

To: Use existing MIC 201 furnishings if possible (workstations should include min 6′ privacy panels; existing panels are 6′ 6″) and utilize as much of the room space as possible without resorting to a 3 in a row configuration

Any questions regarding this Amendment #1 should be emailed to [email protected] not later than 4 p.m., July 15, 2022.