Faculty, staff, and administrators in the research community are invited to attend a briefing on Compliance, Governance & Security as it relates to research. This webinar is an informational briefing for principal investigators, researchers, administrators and support staff and will provide information on: undue foreign influence, conflicts of interest and conflicts of commitment, recently implemented DOD regulations (e.g. NIST 800-171 Self Assessment), and a walk through of the UH data governance process for research.
Special guest speaker Shawn Case, Counterintelligence Special Agent at the Defense Counterintelligence and Security Agency (DCSA), will join the panel to offer insights from the federal government’s lens.
Shawn’s bio: http://datagov.intranet.hawaii.edu/speaker-bio-shawn-case/ (UH login required)
WEBINAR INFORMATION:
When: Tuesday, March 23, 2021 at 10:00 AM Hawaii time
Topic: UH Research: Compliance, Governance & Security
Register in advance for this webinar:
https://hawaii.zoom.us/webinar/register/WN_S94VIIkuTbGzW9o6AZcLfw
After registering, you will receive a confirmation email containing information about joining the webinar.
Questions? Email [email protected].
Hosted by: Office of Research Compliance, Information Technology Services, and Data Governance Office.
Category: General
Virtual Forum: Foreign Intrusion into Academic Research & Training
Thursday, April 29, 2021
9:00-11:00 a.m.
Register on Eventbrite
Academic espionage. Intellectual property theft. While these may sound similar to themes from a spy film, foreign governments have been seeking to influence, interfere, and, in some cases, steal research from American universities for many years.
Although most foreign students, researchers, or professors are studying or working in the U.S. for legitimate reasons, it is important for researchers to be aware of the ongoing threat of foreign intrusion into academia. Join us at RCUH’s annual forum “Foreign Intrusion into Academic Research & Training” on Thursday, April 29, 2021 at 9:00 a.m. Learn how and why U.S. adversaries are infiltrating our research community with speakers from the:
- Defense Counterintelligence and Security Agency (DCSA)
- Naval Criminal Investigative Service (NCIS)
- University of Hawai’i
RCUH Advisory #8 – COVID-19 Vaccinations Update
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RCUH COVID-19 ADVISORY #8 – FEBRUARY 26, 2021
The University of Hawai‘i and RCUH have been working together to schedule all of our employees working and residing in Hawai‘i to receive the COVID-19 vaccination.
COVID-19 VACCINATIONS (Hawai‘i-based Employees Only)
The University of Hawai‘i and RCUH have been working together to schedule all of our employees working and residing in Hawai‘i to receive the COVID-19 vaccination.
COVID-19 VACCINATIONS (Hawai‘i-based Employees Only)
COVID-19 vaccination update: This morning we were alerted by the UH that email notices are being sent out by COVID-19 Vaccination Providers to RCUH employees working in Hawai‘i. For O‘ahu employees, these emails may come from the Queen’s Health System, Hawai‘i Pacific Health, Adventist Health Castle, Kaiser Permanente or the City & County of Honolulu. For employees working and residing on Hawai‘i Island, Maui, Moloka‘i, Lanai and Kauai; your notices may come from your island’s COVID-19 Vaccination Provider. Many of you have already received an email from a provider and have already received your vaccination or have already scheduled your vaccination. The rest of you should be receiving an email in the coming days.
UH Email: The University of Hawai‘i sent out a notice this morning, please click here to read. Although, the message is addressed to the UH Ohana, this message also pertains to RCUH employees (Hawai‘i-based only). Please read and be aware of the circumstances described.
New hires: For new hires, we are still working to get all new hires on the vaccination schedule. We will update you as soon as we have information on that process.
If you have any questions, please contact RCUH HR Director Nelson Sakamoto at (808) 956-6965 or email [email protected].
RCUH Advisory #7 – COVID-19 Vaccinations
The RCUH has been working with the University of Hawai‘i (UH) on a COVID-19 Vaccination Plan. We were informed late last week that RCUH employees may be provided an opportunity to be vaccinated starting this week. We encourage employees to take the vaccination, and to contact their personal physician if they have any questions regarding the COVID-19 vaccine.
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Vaccination on Paid Work Time or Unpaid Time: Following the University’s guidance, Principal Investigators may allow RCUH employees who have scheduled their vaccination during their normal work schedule up to 2.0 hours of paid work time to travel to and from their vaccination site. Employees are to charge normal work hours on the timesheet for the 2.0-hour vaccination process and commute time. Employees must provide their Principal Investigator or Supervisor with their vaccination confirmation email as a verification of the date/time/location of their vaccination. Paid time should not be granted if the vaccination site is on your campus or if the date/time of the employee’s vaccination is during their non-work hours.
RCUH working with the Hawai`i Department of Health (DoH) through the UH for employee vaccinations: The DoH is coordinating the state-wide vaccination plan. The RCUH has supplied the DoH with the RCUH employees’ email address listed on their RCUH Employee Self-Service Portal. The employees’ email address will be the primary method of notifying these RCUH employees that they are eligible for the COVID-19 vaccination.
Email Notification of Eligibility and Registration/Scheduling for COVID-19 Vaccination: RCUH employees will receive an email directly from the vaccination provider (e.g., Adventist Health Castle, Hawai`i Pacific Health, Kaiser Medical, etc.). The employees must follow the instructions in the email that they receive from the vaccination provider. These instructions will direct the employee to the provider’s website. The provider’s website registration process requires the employee to verify their identity, then schedule the date/time for their vaccination. The dates/times are limited based on the provider’s vaccine supply and number of vaccinations already scheduled for that period. Upon completion, the employee will receive a confirmation email from the provider. The confirmation email provides instructions and what to expect on the day of their vaccination. Employees will be asked to report on time, provide a copy of their photo ID (e.g., driver’s license, etc.), copy of their medical insurance card, their completed CDC registration form (provided to the employee during their online registration process at the provider’s website), a copy of their employment ID (e.g., UH ID Card, identifying the individual as an RCUH employee), etc. Any employee without a UH ID Card should contact/email [email protected], the employee will be supplied with a verification of employment letter as their employment ID.
Dates, Times and Locations will vary by Island: Each island will have designated providers and locations for administering the COVID-19 vaccination. Dates, Times and Locations will vary depending on the provider and the availability of the vaccine.
If you have any questions, please contact Nelson Sakamoto, RCUH Director of Human Resources at (808) 956-6965 or [email protected].
UPDATE – Problem with Payments – January 14, 2021
The RCUH Financial Portal is open and users may resume approving transactions in the Financial Portal.
On Thursday, January 14, 2021, RCUH encountered a system error which affected end-of-day business processing and consequently checks could not be printed. Vendor payments approved on January 14, 2021, will be processed today, January 20, 2021.
We sincerely apologize for the inconvenience this has caused and we appreciate your patience.
Problem with Payments – January 14, 2021
On Thursday, January 14, 2021, we encountered a system error which affected our end of day business processing and consequently checks could not be printed. We are working to resolve the issue and we will post an updated announcement when the Financial Portal is back in operation. At this time, purchasing and payment transactions cannot be approved until the issue is resolved.
We apologize for the inconvenience and appreciate your patience.
RCUH Vendor Payments for Thursday, January 7, 2021
Due to unforeseen circumstances, RCUH will not be mailing or printing vendor checks on Thursday, January 7, 2021. Vendor checks for payments approved on Wednesday January 6, 2021 will not be mailed until we resume business operations on Friday, January 8, 2021. Vendor payments approved on Thursday, January 7, 2021 will be processed on Friday, January 8, 2021.
The Financial Portal will remain open and you may process and approve online purchase orders, payments, and travel. However, RCUH transactions for UH Extramural accounts will NOT be transmitted and posted to the UH Kuali Financial System until we resume business operations.
We apologize for any inconvenience this may cause and thank you for your understanding.
2021 Updates to UH WH-1 Form and IRS Standard Mileage Rates
Effective January 1, 2021, the following updates were made:
- UH WH-1 Form – The University of Hawaii Statement of Citizenship and Federal Tax Status form has been updated for 2021. The new form may be found in the RCUH Procurement and Disbursing Document Library. Previous versions of the UH WH-1 Form will no longer be valid.
- Standard mileage rates – The Internal Revenue Service has updated the standard mileage rates used to calculate the deductible costs of operating an automobile (includes cars, vans, pickups, and panel trucks) for business or charitable purposes. The 2021 rates are as follows:
$0.56 per mile driven for business purposes, decreased from $0.575 in 2020 $0.14 per mile driven in service of charitable organizations (rate for volunteers) The standard mileage rate for business miles is based on an annual study of the fixed and variable costs of operating an automobile. The charitable mileage rate is set by statute. See IR-2020-279, December 22, 2020.
- Attachment 12, Current RCUH Travel Rates, has been updated with the mileage rate changes. UH employees may refer to www.hawaii.edu/etravel/rates.html.
New Additions to RCUH Training Portal
Over the last six months, interest in our online training has grown! The new year rings in with 15 new and 39 updated courses to the RCUH Training Portal. You may want to check out the following:
- Coaching Skills 3.0
- Creative Problem Solving 2.0
- Diving In 1.0
- Giving and Receiving Feedback 2.0
- Multitasking Myths 1.0
- Working While Ill 1.0
Click here to view a complete list of courses. If you need access to the RCUH Training Portal, please complete the online request form. Any questions may be emailed to RCUH Corporate Services at [email protected].
Important Change to eSign URL – Coming Soon
An important change to eSign accounts (administered by RCUH through the State of Hawai‘i Office of Enterprise Technology Services) will take effect during a planned outage on Thursday, January 14, 2021 at about 5:30 p.m. HST. Any documents that are in process will NOT be affected.
Adobe Sign will be changing its domain from echosign.com to adobesign.com. For those with existing eSign accounts under RCUH, please bookmark this URL for future logins: https://stateofhawaii2.na1.adobesign.com.
If you have any questions, please contact [email protected].