Policy 2.208 Small Business Subcontracting Plan (formerly known as Policy 2.208 Small Business Subcontracting Plan for RCUH Direct Projects) has been updated to include UH service-ordered projects.

Previously, the small business requirements for UH service-ordered projects were addressed under AP 8.295 – Small Business and Small Disadvantaged Business Programs, which has been abolished, and AP 8.290 – Requirements of Federally Funded Purchases, which has been revised.  The changes, effective July 26, 2019, removed provisions regarding small business subcontracting plans for federally-funded projects, to be consistent with RP 12.207 and AP 12.203, which identify the UH Office of Research Services (ORS) and RCUH as providing oversight and administrative support for federally-funded projects.

Under the new Policy 2.208 Small Business Subcontracting Plan, the Director of ORS will approve subcontracting plans prepared by the Principal Investigator and reviewed by the Fiscal Administrator for UH service-ordered projects.  Refer to Sections II. and III. of Policy 2.208 Small Business Subcontracting Plan, for additional details on when and how a plan should be filed.

Policy 2.208 Small Business Subcontracting Plan and its two referenced documents—Attachment 38 Subcontract/Purchase Order Expected to Exceed $150,000 Under a Federal Prime Contract Worksheet and the Business Classification Certification Statement—have also been updated to comply with the most recent FARs and CFRs.

Questions may be directed to Erin Yoda at 808-956-3969 or [email protected].

RCUH is pleased to announce the 2019 Outstanding Employees of the Year nominees. This year we have 11 nominations in the individual and team categories, which include 29 exceptional individuals from O‘ahu, Kaua‘i, Maui, and Hawai‘i island. Congratulations to all of them for this well-deserved recognition!

RESEARCHER/PROJECT MANAGER/PROFESSIONAL CATEGORY:  

• Justin Hite, Kaua’i Forest Bird Recovery Project, UH Pacific Cooperative Studies Unit 
• Danielle Hull, SOEST Laboratory for Analytical Biogeochemistry, UH School of Ocean and Earth Science and Technology
• Crissy Kawamoto, Cancer Prevention in the Pacific Program, UH Cancer Center
• Ning Li, Pacific Islands Ocean Observing System; UH School of Ocean and Earth Science and Technology
• Kiaina Schubert, Subaru Telescope
• Robert Weryk, Panoramic Survey Telescope and Rapid Response System, UH Institute for Astronomy

TEAM CATEGORY:

• Academia Sinica Institute of Astronomy & Astrophysics (Geoffrey Bower, Derek Kubo, Susan O’Neal, Peter Oshiro, Philippe Raffin)
• East Asian Observatory (Graham Bell, Daniel Bintley, Steven Mairs, Izumi Mizuno, Harriet Parsons)
• Mauna Kahalawai Watershed Partnership, UH Pacific Cooperative Studies Unit (Kyle Alreck, John Comcowich, Kainoa Marchello, Marcus Richter, Daniel Tanaka)
• Pacific Islands Deep Sea Coral and Sponge Initiative, UH Joint Institute for Marine and Atmospheric Research (Sarah Bingo, Meagan Putts, Virginia Moriwake)
• UH Animal and Veterinary Services Program (Diana Blanco, Tereso Dace, Jeff Hall, Robert Post, Ying Zhang)

Join us and celebrate achievements of these outstanding employees at the RCUH Awards Luncheon on Monday, October 28, 2019, at Waialae Country Club. Tickets are $35. Please download and complete the reservation form below. Email the completed form to [email protected] by Friday, October 4, 2019.  Questions? Please contact [email protected].

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Does your project have a scientific breakthrough or significant achievement you’d like to share? Or, perhaps you want to spread the word about the great work your project is doing?  Just let us know and it could be included in the 2019 RCUH Annual Report! We’re also seeking high resolution photos that capture your project’s work and operations.

Projects are featured in the RCUH annual reports (see samples from 2018 report)  and we’d like to continue to profile projects in our 2019 report from a variety of fields, such as marine science, agriculture, medicine, astronomy and more.

Please consider submitting a project profile.  All you need to do is complete this brief form and email it to [email protected]. The deadline is Friday, September 13, 2019. While all submissions may not be featured in the 2019 RCUH Annual Report, they may be used in future publications.

Questions?  Contact RCUH Corporate Services at [email protected].  Thank you.

RCUH is pleased to present four (4) new RCUH-produced online courses:

• Workplace Violence Prevention (mandatory for RCUH employees & supervisors)
• Financial Portal: Financial Forecast Reports
• Financial Portal: RCUH Fiscal Reports
• Financial Portal: UH Project Fiscal Reports

We’re also excited to release more than 100 new personal and professional development courses in the RCUH Training Portal on a variety of topics—from leadership & management to health & wellbeing. See the list below.

If you need an account for the RCUH Training Portal, please click here to register.

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Principal Investigators and supervisors are now able to track their employees’ training using the RCUH Training Portal. Whether it’s project-specific training or one of RCUH’s training courses, projects can work with RCUH Corporate Services to set up and manage staff training.

With RCUH’s assistance, projects will be able to:

• Organize their project by “Teams” and “Sub-teams” to assign required training to specific groups of people.
• Create custom learning paths for their teams and sub-teams (e.g., Project Management Learning Path, Fiscal Administrator Learning Path).
• Upload their own videos, manuals, or training to supplement RCUH training offerings into the Training Portal for their staff to complete.
• Receive scheduled reports to track their employees’ training (RCUH and project courses, live and online). Employees will still be able to track their own training.
• Allow employees to upload an external license/certificate into their profiles.

If your project is interested in enrolling for this service, please contact the RCUH Corporate Services Department at [email protected] or call (808) 988-8315/8314 to set up an appointment. Because each project requires a high level of customization, we want to set up an initial conversation or webchat and walk you through the process and respond to any questions you may have.

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The RCUH fiscal year-end processing has been completed. You may now approve online purchase orders, payments, and travel in the Financial Portal. The first check run for Fiscal Year 2020 will be on Wednesday, July 3, 2019 at 4:00 PM.

Reminder: Service dates are required for all payment transactions through Friday, August 30. For payments approved after August 2, $100,000 or greater, and with service dates of June 30 or earlier, please complete the RCUH AP Worksheet. Please include estimates or projections for invoices that have not been received as of August 2.  Please email your worksheet to Staci Murata at [email protected] by Monday, August 5.

Please refer to the Wednesday, May 29 General Announcement on Service Dates for more information.

Effective July 1, 2019, RCUH indirect cost rates will be as follows:

* Federally-funded projects will be 3.1% MTDC.

Please refer to RCUH policies 4.600 Indirect Costs and 4.610 Indirect Cost Rates.  These rates are based on proposed rates submitted for approval to the UH/RCUH Federal cognizant agency and are subject to change.

If you have any questions, please contact Glenn Yee at 988-8320 or [email protected].

Important Dates:

Online payment and purchasing transactions must be approved by Fiscal Administrators by 12 noon on Friday, June 28, to be included in FY 2019. The last check run for the fiscal year will be on Friday, June 28. Pending transactions will remain in the RCUH financial system.

During the period June 29 through July 2, online payment and purchasing transactions can be initiated, but Fiscal Administrators will not have the ability to approve transactions. Transactions will not be posted to project accounts until the financial system is reopened for FY 2020 on Wednesday, July 3. The first check run for FY 2020 is scheduled for Wednesday, July 3, at 4:00 PM.

On an emergency basis only, manual checks can be issued during this period. Fiscal Administrators should contact RCUH Disbursing at [email protected].

Project reports will be accessible on the RCUH website. However, report balances will only reflect transactions posted through June 28 until processing resumes on July 3.

Please contact Maile Brooks at 988-8340 or [email protected] if you have any questions.