RCUH Policy 2.706 Payment by Wire Transfer and Bank Check and Attachment 43 Wire Transfer Request Form have been updated with additional foreign currency options for wire transfer payments to foreign countries.

A wire transfer can now be sent in the following foreign currencies:

• • Canadian Dollar (CAD)
  • Chinese Yuan Renminbi (CNY)
  • Danish Krone (DKK)
  • Euro (EUR)
  • Hong Kong Dollar (HKD)
  • Japanese Yen (JPY)
  • Mexican Peso (MXN)
  • New Zealand Dollar (NZD)
  • Philippine Peso (PHP)
  • Pound Sterling (British Pound) (GBP)
  • Singapore Dollar (SGD)
  • South Korean Won (KRW)
  • Swedish Krona (SEK)
  • Swiss Franc (CHF)
  • Taiwan Dollar (TWD)
  • Thai Baht (THB)

Policy 2.706 Payment by Wire Transfer and Bank Check, has also been updated to clarify that U.S. Correspondent Bank information is only required when U.S. dollars are wired to a foreign country.   Refer to Sections II.A. and II.B.2.

Questions may be directed to Stephanie Ching at (808) 956-7724 or [email protected].

Want to see your project photos in our print/online publications? Please share your photos!  We are seeking visually captivating photos that exemplify your project’s mission and day-to-day operations for use in various RCUH publications, communications, videos, etc. If you’ve sent us photos in the past, feel free to share any new images you may have!

• • Ideal photos should be clear
  • Action or staged activities are preferred (no headshots)
  • Minimum size: 600 x 600 pixels. Resolution: 300 dpi.

Please complete the information form below and send your photos to [email protected] by Friday, October 5, 2018. Photos may be sent as attachments or via UH File Drop.

For examples of photos that are interesting and informative, see the front cover and pages 14-17 of the 2017 RCUH Annual Report. Should you have any questions, please contact RCUH Corporate Services at [email protected] or call (808) 988-8315.

Mahalo for sharing your work with us!

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SuperQUOTE makes electronic solicitation of quotations for goods and services very easy! It’s also a way to publicly advertise (at no cost) an Invitation for Bid (IFB) or Request for Quotation (RFQ). SuperQUOTE training will be conducted by CommercePoint, Inc. at the UH Manoa FMO Training Room, Building 171-B, Room 59 (portable building across from the Stan Sheriff Center), 1406 Lower Campus Road on:

• • Tuesday, September 4 10:00-11:00 a.m.
  • Tuesday, September 11 10:00-11:00 a.m.
  • Tuesday, September 18 10:00-11:00 a.m.

You’ll learn about the SuperQUOTE buying process and how to:

• • create a new request;
  • award, cancel, or copy a request;
  • use the new sealed bid module;
  • write an effective request; and
  • qualify your vendors.

You need only attend one (1) session. Classes are limited to 25 attendees per class. Please register here.

Any questions about the training or requests for an on-site training class at your location may be directed to [email protected].

If you are unable to attend the training, our buyer registration instructions will get you started.

The RCUH Financial Portal will be shut down starting from Wednesday, August 22, 4:00 pm as a precautionary measure due to pending adverse weather conditions from Hurricane Lane.  We expect the Financial Portal to be back in operation on Monday, August 27, 4:00 am, but will provide an update if this changes.

We apologize for any inconvenience this may cause and thank you for your understanding.

We are delighted to introduce the nominees (pictured above in random order) for the 2018 RCUH Outstanding Employees of the Year Awards. These individuals and teams, nominated by their Principal Investigators, have made demonstrable, significant, and exemplary contributions to their projects over the last year(s).

Researcher/Project Manager/Professional Category

• Tara Clemente, UH School of Ocean and Earth Science and Technology, Center for Microbial Oceanography: Research and Education
• Erica Davis, UH John A. Burns School of Medicine, Hawai‘i/Pacific Basin Area Health Education Center
• Stanley Lio, UH School of Ocean and Earth Science and Technology, Project OTIS
• Christian Miki, UH College of Natural Sciences, Antarctic Impulsive Transient Antenna Project
• Janel Yamamoto, UH College of Tropical Agriculture and Human Resources, GoFarm Hawai‘i

Project Support Staff Category

• Joao Garriques, UH Joint Institute for Marine and Atmospheric Research, Pacific Islands Reef Assessment and Monitoring Program
• Jason Irei, UH John A. Burns School of Medicine, Center for Cardiovascular Research
• Nicole DiManno Martin, University of Hawai‘i at Hilo, Liko Nā Pilina Project
• Christopher Yoakum, State of Hawai‘i Department of Business, Economic Development and Tourism, Pacific International Space Center for Exploration Systems
• Waynele Yu, UH College of Education, Hawai‘i Institute for Educational Partnerships

 Team Category

• Academia Sinica Institute of Astronomy and Astrophysics – Derek Kubo, Kristen Laguana, Peter Oshiro, and Ranjani Srinivasan
• Center on the Family, UH College of Tropical Agriculture and Human Resources – Annalynn Macabantad and Dana Senaha
• Subaru Telescope, National Astronomical Observatory of Japan – Eiji Kyono, Kiaina Schubert, and Thomas Winegar
• Telecommunications and Social Informatics Research Program, UH Social Science Research Institute – Jose Aquino, Sean Okamoto, Jessica Okamura, and Thomas Pali
• UH Marine Center, UH School of Ocean and Earth Science and Technology – Ross Barnes and J. Scott Ferguson

Please join us in congratulating these outstanding employees at the 2018 RCUH Awards Luncheon on Monday, November 5, 2018 at Waialae Country Club, 11:30 a.m. to 1:30 p.m. Tickets are $35. Click here to complete the reservation form.

Submit the completed form with payment (cash or check payable to RCUH) to: RCUH Corporate Services, 2800 Woodlawn Drive, Suite 200, Honolulu, HI 96822. Deadline for reservations and payment is Monday, October 15, 2018.

For more information, please contact RCUH Corporate Services at [email protected] or 808-988-8314/8315.

As discussed in our July 11, 2018 announcement, effective August 1, 2018, RCUH’s micro-purchase threshold (“MPT”) will increase from $3,500 to $10,000 for all purchases, with the exception of purchases made using federal contract funds.  Thus, RCUH will be utilizing an MPT of $10,000 for federal grant and cooperative agreement funds, as well as non-federal funds.  For federal contract funds, the existing $3,500 threshold will remain in place until the $10,000 threshold is adopted by the Federal Acquisition Regulation (“FAR”).

Revisions to the MPT (as well as other minor changes) have been made in the following:

• Policy 2.103 Request for Quotation (Sections I.A.; I.B.)
• Policy 2.106 Sole Source Purchase (Introduction; Section I.D.1.)
• Policy 2.107 Exempt Purchase (Introduction)
• Policy 2.110 Cost or Price Reasonableness (Sections II.A.; II.B.1.)
• Policy 2.201 Purchase Orders (Sections I.A.2.; I.B.3.; II.C.; II.D.; II.G.)
• Attachment 28 Procurement Checklist (New “Micro-Purchases” column added)

The aforementioned polices and document will be effective and available for viewing on the Policies and Procedures section of the RCUH website on August 1, 2018.

Questions may be directed to Erin Yoda, RCUH Procurement and Disbursing Manager, at 808-956-3969 or [email protected].

Effective August 1, 2018, RCUH’s micro-purchase threshold (“MPT”) will increase from $3,500 to $10,000 for all purchases, with the exception of purchases made using federal contract funds.

This change is being made pursuant to a memo released by the Office of Management and Budget, which granted an exception to allow the application of an MPT of $10,000 for federal grant and cooperative agreement funds.  Based on this allowance, RCUH will be utilizing an MPT of $10,000 for federal grant and cooperative agreement funds, as well as non-federal funds.  For federal contract funds, the existing $3,500 threshold will remain in place until the $10,000 threshold is adopted by the Federal Acquisition Regulation (“FAR”).

Micro-purchases (i.e., purchases at and below the MPT) are made using the most advantageous price, terms, and other factors affecting the total cost; the approval of the Fiscal Administrator signifies that a determination has been made that the price is fair and reasonable.  Documentation of the record of competition and/or method of selection (e.g., obtaining competitive quotes, sole source and/or cost price justification, etc.), is not required for micro-purchases.

Revisions to the MPT will be reflected in Policy 2.103 Request for Quotation, as well as other policies and forms that reference the MPT.  An announcement with links to the new policies and forms will be posted prior to the August 1, 2018 implementation date.

Questions may be directed to Erin Yoda, RCUH Procurement and Disbursing Manager, at 808-956-3969 or [email protected].

The RCUH fiscal year-end processing has been completed. You may now approve on-line purchase orders, payments, and travel in the Financial Portal. The first check run for fiscal year 2019 will be on Thursday, July 5, 2018 at 4:00 PM.

Reminder: Service dates are required for all payment transactions through Friday, August 31. For payments approved after August 3, $100,000 or greater, and with service dates of June 30 or earlier, please complete the attached RCUH AP Worksheet. Please include estimates or projections for invoices that have not been received as of August 3.  Please email your worksheet to Liane Murai at [email protected] by Monday, August 6.

Please refer to the May 1, 2018 General Announcement on Service Dates for more information.