SuperQUOTE makes electronic solicitation of quotations for goods and services very easy! It’s also a way to publicly advertise (at no cost) an Invitation for Bid (IFB) or Request for Quotation (RFQ). SuperQUOTE training will be conducted by CommercePoint, Inc. at the UH Manoa FMO Training Room, Building 171-B, Room 59 (portable building across from the Stan Sheriff Center), 1406 Lower Campus Road on:

• • Tuesday, September 4 10:00-11:00 a.m.
  • Tuesday, September 11 10:00-11:00 a.m.
  • Tuesday, September 18 10:00-11:00 a.m.

You’ll learn about the SuperQUOTE buying process and how to:

• • create a new request;
  • award, cancel, or copy a request;
  • use the new sealed bid module;
  • write an effective request; and
  • qualify your vendors.

You need only attend one (1) session. Classes are limited to 25 attendees per class. Please register here.

Any questions about the training or requests for an on-site training class at your location may be directed to [email protected].

If you are unable to attend the training, our buyer registration instructions will get you started.

The RCUH Financial Portal will be shut down starting from Wednesday, August 22, 4:00 pm as a precautionary measure due to pending adverse weather conditions from Hurricane Lane.  We expect the Financial Portal to be back in operation on Monday, August 27, 4:00 am, but will provide an update if this changes.

We apologize for any inconvenience this may cause and thank you for your understanding.

Project Title	To provide legal services related to payroll and taxes, to the RCUH Corporate Office.
Selected Consultant	Vaughn G.T. Cook, Esq. (Torkildson Katz Moore Hetherington Harris & Knorek)
Contract Amount	$10,000.00
Date of Award	August 1, 2018
Consultants Considered (ranked candidates)	John J. D’Amato (D’Amato & Maloney)
Appointing Officer	Sylvia Yuen

We are delighted to introduce the nominees (pictured above in random order) for the 2018 RCUH Outstanding Employees of the Year Awards. These individuals and teams, nominated by their Principal Investigators, have made demonstrable, significant, and exemplary contributions to their projects over the last year(s).

Researcher/Project Manager/Professional Category

• Tara Clemente, UH School of Ocean and Earth Science and Technology, Center for Microbial Oceanography: Research and Education
• Erica Davis, UH John A. Burns School of Medicine, Hawai‘i/Pacific Basin Area Health Education Center
• Stanley Lio, UH School of Ocean and Earth Science and Technology, Project OTIS
• Christian Miki, UH College of Natural Sciences, Antarctic Impulsive Transient Antenna Project
• Janel Yamamoto, UH College of Tropical Agriculture and Human Resources, GoFarm Hawai‘i

Project Support Staff Category

• Joao Garriques, UH Joint Institute for Marine and Atmospheric Research, Pacific Islands Reef Assessment and Monitoring Program
• Jason Irei, UH John A. Burns School of Medicine, Center for Cardiovascular Research
• Nicole DiManno Martin, University of Hawai‘i at Hilo, Liko Nā Pilina Project
• Christopher Yoakum, State of Hawai‘i Department of Business, Economic Development and Tourism, Pacific International Space Center for Exploration Systems
• Waynele Yu, UH College of Education, Hawai‘i Institute for Educational Partnerships

 Team Category

• Academia Sinica Institute of Astronomy and Astrophysics – Derek Kubo, Kristen Laguana, Peter Oshiro, and Ranjani Srinivasan
• Center on the Family, UH College of Tropical Agriculture and Human Resources – Annalynn Macabantad and Dana Senaha
• Subaru Telescope, National Astronomical Observatory of Japan – Eiji Kyono, Kiaina Schubert, and Thomas Winegar
• Telecommunications and Social Informatics Research Program, UH Social Science Research Institute – Jose Aquino, Sean Okamoto, Jessica Okamura, and Thomas Pali
• UH Marine Center, UH School of Ocean and Earth Science and Technology – Ross Barnes and J. Scott Ferguson

Please join us in congratulating these outstanding employees at the 2018 RCUH Awards Luncheon on Monday, November 5, 2018 at Waialae Country Club, 11:30 a.m. to 1:30 p.m. Tickets are $35. Click here to complete the reservation form.

Submit the completed form with payment (cash or check payable to RCUH) to: RCUH Corporate Services, 2800 Woodlawn Drive, Suite 200, Honolulu, HI 96822. Deadline for reservations and payment is Monday, October 15, 2018.

For more information, please contact RCUH Corporate Services at [email protected] or 808-988-8314/8315.

As discussed in our July 11, 2018 announcement, effective August 1, 2018, RCUH’s micro-purchase threshold (“MPT”) will increase from $3,500 to $10,000 for all purchases, with the exception of purchases made using federal contract funds.  Thus, RCUH will be utilizing an MPT of $10,000 for federal grant and cooperative agreement funds, as well as non-federal funds.  For federal contract funds, the existing $3,500 threshold will remain in place until the $10,000 threshold is adopted by the Federal Acquisition Regulation (“FAR”).

Revisions to the MPT (as well as other minor changes) have been made in the following:

• Policy 2.103 Request for Quotation (Sections I.A.; I.B.)
• Policy 2.106 Sole Source Purchase (Introduction; Section I.D.1.)
• Policy 2.107 Exempt Purchase (Introduction)
• Policy 2.110 Cost or Price Reasonableness (Sections II.A.; II.B.1.)
• Policy 2.201 Purchase Orders (Sections I.A.2.; I.B.3.; II.C.; II.D.; II.G.)
• Attachment 28 Procurement Checklist (New “Micro-Purchases” column added)

The aforementioned polices and document will be effective and available for viewing on the Policies and Procedures section of the RCUH website on August 1, 2018.

Questions may be directed to Erin Yoda, RCUH Procurement and Disbursing Manager, at 808-956-3969 or [email protected].

 

Project Title	To provide legal services related to employment, to the RCUH Corporate Office.
Selected Consultant	Barry W. Marr, Esq. (Marr Jones & Wang LLP)
Contract Amount	$50,000.00
Date of Award	July 18, 2018
Consultants Considered (ranked candidates)	Richard M. Rand (Marr Jones & Wang); Sarah O. Wang (Marr Jones & Wang); Lynne T.T. Toyofuku (Marr Jones & Wang); Darin Leong (Marr Jones & Wang); Patrick H. Jones (Marr Jones & Wang); Christopher J. Cole (Marr Jones & Wang); Lincoln S. Ashida (Torkildson Katz Moore Hetherington Harris & Knorek); Christopher S.Y. Yeh (Marr Jones & Wang); Newton J. Chu (Torkildson Katz Moore Hetherington Harris & Knorek); Megumi Sakae (Marr Jones & Wang); Eileen C. Zorc (Marr Jones & Wang); Kristi O’Heron (Marr Jones & Wang) (late submittal).
Appointing Officer	Sylvia Yuen
Project Title	To provide legal services related to employee benefits/taxes, to the RCUH Corporate Office.
Selected Consultant	Joseph D’Amato, Esq. (D’Amato & Maloney, LLP)
Contract Amount	$20,000.00
Date of Award	July 18, 2018
Consultants Considered (ranked candidates)	No other applicants in the specialty area of employee benefits.  Other applicants in the general employment field included:  Barry W. Marr, Esq. (Marr Jones & Wang LLP); Richard M. Rand (Marr Jones & Wang); Sarah O. Wang (Marr Jones & Wang); Lynne T.T. Toyofuku (Marr Jones & Wang); Darin Leong (Marr Jones & Wang); Patrick H. Jones (Marr Jones & Wang); Christopher J. Cole (Marr Jones & Wang); Lincoln S. Ashida (Torkildson Katz Moore Hetherington Harris & Knorek); Christopher S.Y. Yeh (Marr Jones & Wang); Newton J. Chu (Torkildson Katz Moore Hetherington Harris & Knorek); Megumi Sakae (Marr Jones & Wang); Eileen C. Zorc (Marr Jones & Wang); Kristi O’Heron (Marr Jones & Wang) (late submittal).
Appointing Officer	Sylvia Yuen
Project Title	To provide legal services related to immigration, to the RCUH Corporate Office.
Selected Consultant	Newton J. Chu, Esq. (Torkildson Katz Moore Hetherington Harris & Knorek)
Contract Amount	$10,000.00
Date of Award	July 21, 2018
Consultants Considered (ranked candidates)	Vaughn Cook (Torkildson Katz Moore Hetherington Harris & Knorek)
Appointing Officer	Sylvia Yuen

Effective August 1, 2018, RCUH’s micro-purchase threshold (“MPT”) will increase from $3,500 to $10,000 for all purchases, with the exception of purchases made using federal contract funds.

This change is being made pursuant to a memo released by the Office of Management and Budget, which granted an exception to allow the application of an MPT of $10,000 for federal grant and cooperative agreement funds.  Based on this allowance, RCUH will be utilizing an MPT of $10,000 for federal grant and cooperative agreement funds, as well as non-federal funds.  For federal contract funds, the existing $3,500 threshold will remain in place until the $10,000 threshold is adopted by the Federal Acquisition Regulation (“FAR”).

Micro-purchases (i.e., purchases at and below the MPT) are made using the most advantageous price, terms, and other factors affecting the total cost; the approval of the Fiscal Administrator signifies that a determination has been made that the price is fair and reasonable.  Documentation of the record of competition and/or method of selection (e.g., obtaining competitive quotes, sole source and/or cost price justification, etc.), is not required for micro-purchases.

Revisions to the MPT will be reflected in Policy 2.103 Request for Quotation, as well as other policies and forms that reference the MPT.  An announcement with links to the new policies and forms will be posted prior to the August 1, 2018 implementation date.

Questions may be directed to Erin Yoda, RCUH Procurement and Disbursing Manager, at 808-956-3969 or [email protected].

The RCUH fiscal year-end processing has been completed. You may now approve on-line purchase orders, payments, and travel in the Financial Portal. The first check run for fiscal year 2019 will be on Thursday, July 5, 2018 at 4:00 PM.

Reminder: Service dates are required for all payment transactions through Friday, August 31. For payments approved after August 3, $100,000 or greater, and with service dates of June 30 or earlier, please complete the attached RCUH AP Worksheet. Please include estimates or projections for invoices that have not been received as of August 3.  Please email your worksheet to Liane Murai at [email protected] by Monday, August 6.

Please refer to the May 1, 2018 General Announcement on Service Dates for more information.

RCUH’s newest training offering is an online course, “Purchase Orders and Contracts.” It is presented in four modules, ranging from 4 to 26 minutes. The course will help you:

• become familiar with the:
  • purchase order and contracting process and
  • RCUH policies and their applicability to the purchasing process
• determine when a purchase is a standard or non-standard procurement
• proactively identify issues, and
• identify additional requirements needed to complete a procurement.

Purchasing scenarios are included to demonstrate the applicability of RCUH’s policies to various procurement and contract situations.

The “Purchase Orders and Contracts” course may be found in the RCUH Training Portal. If you need to request access to the RCUH Training Portal, please complete this form.

We wish to acknowledge the assistance of the review team who provided us with exceptional feedback during the development and production phases. We are grateful for their time and thoughtful comments.

Should you have any questions or comments about the course, please feel free to contact RCUH Procurement and Disbursing Manager Erin Yoda at [email protected].

RCUH is delighted to welcome Glenn Yee as its new Director of Finance. Glenn is a certified public accountant in the state of Hawai‘i and has more than 30 years of experience in finance and operations management in a variety of industries.

Glenn started his career as a business assurance manager at Price Waterhouse Coopers, LLP, and then  served as chief financial officer at various large corporations such as Higa Industries Hawai‘i (dba Domino’s Pizza), Seamount Insurance, Hawaiian Dredging Construction Company, and Island Air.

Prior to joining RCUH, Glenn served as Vice President of Administration at Catholic Charities, where he oversaw finance, accounting, risk management, facilities, quality assurance, and IT functions.  He  received his Bachelor of Business Administration and Master of Accounting from the University of Hawai‘i at Manoa.  Glenn is also a past President and current member of Financial Executives International.

Glenn is located at the Mānoa Innovation Center and may be reached at (808) 988-8320 or [email protected]. You will have a chance to meet Glenn at one of the RCUH Leadership site visits near you!

Click here to register for a session near you.