*NOTE: This training is managed and conducted by the Hawaii State Ethics Commission and not RCUH. Please contact the Hawaii State Ethics Commission directly with any questions or concerns; their contact information can be found at the bottom of this announcement.

The Hawaii State Ethics Commission is offering ethics training to state employees. Online registration is now open for Hilo (click here). We encourage employees to register early because seating is limited. Training date and location are as follows:

Date:         Wednesday, September 27, 2017
Time:         10:30 a.m. – 12:00 noon
Location:   University of Hawaii – Hilo Campus

University Classroom Building 100
200 W Kawili Street
Hilo, Hawaii
UH Hilo Campus Map

The class is open to all state employees. Please forward this information to employees in your agency and encourage employees who have not received ethics training to attend an ethics training this year.

Please contact our office (808) 587-0460 or [email protected] with any questions you may have.

Thank you for your support of ethics education!

Hawaii State Ethics Commission
1001 Bishop Street, Suite 970
Honolulu, Hawaii 96813
Telephone: (808) 587-0460
[email protected]
http://ethics.hawaii.gov/
Twitter: @HawaiiEthics

The Research Corporation of the University of Hawai’i (RCUH) will host its inaugural public forum on Friday, October 6, 2017 titled “The Federal Landscape: What’s Ahead for Research & Training?” The University of Hawai’i and the University of Hawai’i Association of Research Investigators are co-sponsors for this event.

The live forum will be at UH Manoa’s IT Center from 9:30-11:30 a.m. It is open to the public and will be streamed live to UH campuses across the state (excluding Honolulu Community College), as well as the UH Cancer Center and the Institute for Astronomy locations in Hilo, Manoa, and Maui. Seating is limited at each location and reservations may be made online here: http://bit.ly/2vrwkRP. Deadline for RSVPs is September 25, or when seating capacities are reached.

The three featured panelists are:

Anthony DeCrappeo, President, Council on Governmental Relations (COGR)
DeCrappeo has been with COGR since 1995, serving as Director for Research Compliance and Administration, Costing Policies; Vice President; and since 2005, as President. He works closely with senior federal agency officials that fund research on all matters related to policy, regulations, guidance, and audit findings that impact research, including the Directors and Deputy Directors of the NIH and NSF, and staff of the White House Offices of Management and Budget and Science and Technology Policy.

Jennifer Poulakidas, Vice President for Congressional & Governmental Affairs, Association of Public and Land-grant Universities (APLU)
Poulakidas works to promote public higher education’s positions to Congress and the Executive Branch on science and research, student affordability and access, innovation and competitiveness, among other issues important to major public universities. She previously served as legislative director for science at the University of California’s Washington D.C. office.

Jennifer Sabas, President, Kaimana Hila & Consultant to University of Hawai‘i
Sabas works to enhance UH’s federal research portfolio in oceanography, astronomy, renewable energy, and to seek new research opportunities. She consults with executive branch departments and agencies, congressional members, and committee staff to advance the University’s research, development and training. Sabas previously served as Chief of Staff for the late U.S. Senator Daniel K. Inouye for 20 years.

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Fiscal Year 2018 awards made as follows:

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RCUH wants to showcase the important work you do in our print and online collateral, but we need your help! We’re expanding our photo file and are asking projects to share any new hi-res photos with RCUH.

Ideal photos should be clear, bright, and tell a story about your project. Action or staged activities are preferred. No headshots please. Minimum size: 600 x 600 pixels. Resolution: 300 dpi.

Please complete the information form below and send your photos to [email protected] by September 15, 2017. Photos may be sent as attachments or via UH File Drop. For examples of photos that are interesting and informative, see pages 13-15 of the 2016 RCUH Annual Report.

Mahalo for sharing your work with us!

Now, that we have your attention . . . ePayments is coming soon to RCUH! ePayments will allow us to make electronic/automated payments to employees and vendors, i.e., eliminating the need for paper checks! Want to know what to expect? Please attend an information session via HITS on Tuesday, August 29, 2017, 10 a.m.-11 a.m.

This session will cover:

– ePayments Introduction and Overview
– Implementation Plan and Schedule
– Vendor and Employee Enrollment Process
– Change in Payment Processing

Registration is open through August 25, 2017. Seating is limited, so please register for the most convenient site by clicking here. Handout will be emailed on August 28, 2017.

For those unable to attend, the recorded session and handout will be available by September 5, 2017. Please email your interest to [email protected]

If you would like additional information about the session or want to submit your questions or comments in advance, please contact Maile Brooks at [email protected].

We look forward to your participation on August 29!

Certain projects and fiscal offices currently require handwritten signatures on paper documents in order to retain an audit trail of the approvals for transactions.  To help eliminate the need for handwritten signatures, the Financial Portal includes an “Audit Information” feature, which tracks the actions taken on each document saved and/or submitted in the Financial Portal.  For example, if a secondary user creates and saves a document, and the Principal Investigator (PI) then signs-in and submits the saved document to the Fiscal Administrator (FA), the Audit Information section of the document tracks these actions, thus eliminating the need to print out and circulate a hard copy for the PI’s signature.  The FA can simply view the Audit Information section of the document to verify that the PI approved the document that was submitted online.

Effective Monday, August 14, 2017, the Audit Information feature will be updated to (1) include the user-type (e.g., Principal Investigator, Fiscal Administrator, etc.), and (2) show up on printed hard-copy versions of the documents.   To save space, the printed versions will only show the significant actions (e.g., “submitted”, “additional info requested”, “approved”, “file attachment added”, etc.), and will not indicate if a document was just “saved” or “saved – failed to submit”.

If you have any questions on this Audit Information feature, please contact Erin H. Yoda at 808-956-3969 or [email protected].

RCUH is pleased to introduce the nominees for the 2017 RCUH Outstanding Employees of the Year Award. These individuals have gone above and beyond their job duties and made significant contributions to their project and our greater research community. They are pictured from left to right:

• HANALEI ABBOTT, UH Social Science Research Institute, Social Sciences Grant Development Office
• TOMOKO ACOBA, UH Joint Institute for Marine and Atmospheric Research
• KAORU ASHIMINE, UH John A. Burns School of Medicine, Postgraduate Medical Education at Okinawa Chubu Hospital
• ANGELA BONONI, UH Cancer Center, Thoracic Oncology
• STANFORD FICHTMAN, Kapi‘olani Community College, Trade Adjustment Assistance Community College and Career Training Project
• TARA HOLITZKI, University of Hawai‘i at Hilo, Analytical Laboratory
• DANIEL LEUNG, Kapi‘olani Community College, Culinary Arts Program
• JILL SOMMER, Pacific International Center for High Technology Research, Pacific Archaeology & Heritage Unit
• REBECCA BERALAS, UH Lyon Arboretum
• ROBERT GOYA-SMITH, UH Animal and Veterinary Services Program
• KATHARINE HIND, Department of Land & Natural Resources, Division of Aquatic Resources
• KIM SWARTZ, UH Public Health Studies, Alcohol Compliance & Enforcement Project
• RICHARD TAMAE, Subaru Telescope
• CHARISSA MINATO, PAMELA FUJII, KRISTINE DAVIDSON, UH Social Science Research Institute, Hawai‘i Coral Reef Initiative
• LORI CHUN, KARI KIM, TAMMY HO, MEGAN KIRA, SUSAN ORDINADO, UH John A. Burns School of Medicine, Grants Development Office
• MAX SENDER, DAVID JACKSON, UH Department of Psychology, Research Evaluation and Training Project

Please join us in congratulating these outstanding employees at the 2017 RCUH Awards Luncheon on Monday, October 30, 2017 at Wai‘alae Country Club from 11:30 AM – 1:30 PM. Tickets are $35. Click here to fill in and complete the reservation form. Submit the completed form with cash or check payable to RCUH. Mail to: RCUH Corporate Services, 2800 Woodlawn Drive, Suite 200, Honolulu, HI  96822. Deadline to register is Friday, October 13, 2017.

The RCUH Policies and Procedures section will have a new look when we move those documents to a new platform on Sunday evening, August 6, 2017.

This project has been in the works for a while and will finally come to fruition as part of our website enhancement efforts.  We hope you like the consistent format and look of the policies and will find it simple to navigate and locate documents.  All of the policies and links have been reviewed numerous times to ensure accuracy, but should you find any broken links or missing documents, please email [email protected].

During the transition to the new platform on Sunday, you may encounter some brief periods of inaccessibility.  Thank you for your patience as we work on the transition.  Also, for those who may have bookmarked any policies on the current site, please be aware that those links will no longer be functional.  A few policies have also undergone revision and those revisions will be loaded as soon as possible after the launch.

If you have any questions, please call the Corporate Services Department at 988-8314 or 988-8315.  Thank you!

RCUH is pleased to announce the release of three (3) new video series:

– Cost or Price Reasonableness
– Hawaii State Ethics Code (revised from July 2016 production)
– Sole Source

These videos are now posted for viewing on our website. Visit our homepage and under Training, click on “Online Videos.”

We hope you will find these to be helpful resources in your work.

The RCUH fiscal year-end processing has been completed. Fiscal  Administrators may now approve on-line payments and purchase orders in the Financial Portal. The first check run for fiscal year 2018 will be on Thursday, July 6, 2017 at 4:00 PM.

Reminder: Service dates are required for all payment transactions through Thursday, August 31. For payments approved after August 4, $100,000 or greater, and with service dates of June 30 or earlier, please complete the attached RCUH AP Worksheet. Please include estimates or projections for invoices that have not been received as of August 4.  Please email your worksheet to Liane Murai at [email protected] by Monday, August 7.

Please refer to the May 17, 2017 General Announcement on Service Dates for more information.