General – Page 50

RCUH ePayments Information Session

RCUH will be implementing its ePayments program in November 2017. ePayments, or electronic payments, will allow RCUH to pay vendors and employees electronically (and eliminate the need for paper checks). An information session will be held on Wednesday, November 8, 10:00 a.m. to 11:30 a.m., via HITS.

This session will cover:

ePayments Overview
Vendor and Employee Enrollment
Change in Payment Processing

There will be some new material that was not featured in our August 29, 2017 session.

Seating is limited, so please register by November 3, 2017 by clicking here. Handouts will be emailed on/about November 6.

For those unable to attend and who are interested in the recorded session, please use the registration form to request the link to the recording.

For additional information or to submit questions or comments in advance, please contact Maile Brooks at [email protected].

We look forward to your participation on November 8!

EXTENSION OF TIME TO SUBMIT STATEMENT OF QUALIFICATIONS – Notice to Attorneys Interested in Providing Immigration Legal Services to the Research Corporation of the University of Hawai‘i

The deadline to submit a Statement of Qualifications and Expression of Interest (SOQ) in response to the September 25, 2017 Notice to Attorneys Interested in Providing Immigration Legal Services to the Research Corporation of the University of Hawai‘i, has been extended to Monday, October 23, 2017.

Please email your SOQ to: [email protected], or deliver your SOQ to: Research Corporation of the University of Hawaii, 1601 East-West Road, #4020, Honolulu, Hawaii 96848, Attn: Erin H. Yoda.

SOQ forms are available here, and may also be requested by telephone at (808) 956-3969.

Hawaii State Ethics Commission High Road Newsletter Issue 2017-4

The September 2017 edition of the Hawaii State Ethics Commission’s newsletter, “The High Road,” can be viewed on its website at:

https://ethics.hawaii.gov/wp-content/uploads/2017/09/HR-2017-4.pdf

Should you have any questions, please feel free to contact the Hawaii State Ethics Commission at (808)587-0460 or [email protected].

Hawaii State Ethics Commission
1001 Bishop Street, Suite 970
Honolulu, Hawaii 96813
Telephone: (808) 587-0460

Notice to Attorneys Interested in Providing Immigration Legal Services to the Research Corporation of the University of Hawai‘i

Licensed attorneys who wish to provide immigration legal services to the Research Corporation of the University of Hawaii (RCUH), are invited to submit a Statement of Qualifications and Expression of Interest (SOQ) to RCUH pursuant to HRS § 103D-304.

RCUH is currently looking to contract for the following legal services:

Immigration Law. Services shall include but not be limited to:

1. Completing and filing a permanent residency application and immigrant petition (previous experience representing both employers and employees in the permanent residency application process is essential); and
2. Providing advice and guidance on applicable statutes, regulations, and other legal requirements.

Please email your SOQ to: [email protected], or deliver your SOQ to: Research Corporation of the University of Hawaii,1601 East-West Road, #4020, Honolulu, Hawaii 96848, Attn: Erin H. Yoda.

SOQs must be postmarked or received by Monday, October 16, 2017, to be eligible for consideration.

SOQ forms are available here, or may be requested by telephone at (808) 956-3969.

Ethics Class – Honolulu

*NOTE: This training is managed and conducted by the Hawaii State Ethics Commission and not RCUH. Please contact the Hawaii State Ethics Commission directly with any questions or concerns; their contact information can be found at the bottom of this announcement.

The Hawaii State Ethics Commission is offering ethics training to state employees. Online registration is now open for Honolulu (click here). We encourage employees to register early because seating is limited. Training date and location are as follows:

Date: Tuesday, October 24, 2017

Time: 9:30 a.m. to 11:00 a.m.

Location: Mission Memorial Auditorium

550 South King Street
Honolulu, HI
See map for location and parking: Mission Memorial Auditorium (MMA) Map

The class is open to all state employees. Please forward this information to employees in your agency and encourage employees who have not received ethics training to attend an ethics training this year.

Please contact our office (808) 587-0460 or [email protected] with any questions you may have.

Thank you for your support of ethics education!

Hawaii State Ethics Commission
1001 Bishop Street, Suite 970
Honolulu, Hawaii 96813
Telephone: (808) 587-0460
[email protected]
http://ethics.hawaii.gov/
Twitter: @HawaiiEthics

Ethics Class – Maui, Moloka‘i, Lana‘i

The Hawaii State Ethics Commission is offering ethics training to state employees. Online registration is now open for Maui (click here). We encourage employees to register early because seating is limited. Training date and location are as follows:

Date: Friday, October 20, 2017

Time: 10:00 a.m. to 11:30 a.m.

Location: University of Hawai‘i Maui College

Ka‘a‘ike 105 BCD
310 W Kaahumanu Avenue
Kahului, HI
UH Maui College campus map

Video conference is available for Moloka‘i and Lana‘i. To register, please contact our office at (808) 587-0460 or [email protected]. The training locations are as follows:

Moloka‘i
Moloka‘i Ed Center – UH Maui College
375 Kamehameha V Highway
Kaunakakai, HI

Lana‘i
Lana‘i Ed Center – UH Maui College
329 7th Street
Lanai City, HI

Please contact our office (808) 587-0460 or [email protected] with any questions you may have.

Thank you for your support of ethics education!

Hawaii State Ethics Commission
1001 Bishop Street, Suite 970
Honolulu, Hawaii 96813
Telephone: (808) 587-0460
[email protected]
http://ethics.hawaii.gov/
Twitter: @HawaiiEthics

Remittance Information Section on Payment Forms

On Monday, September 11, 2017, the payment forms will be updated with the following new features:

The Remittance Information section will be permanently expanded.
An Invoice/Reference number and amount will be required.
A new field for Customer Account/Comment (some vendors, like FedEx and Xerox, provide a customer account number along with an invoice number).

Financial Portal Down on September 8, 2017 at 4:00 PM
The RCUH Financial Portal will be down from Friday, September 8 at 4:00 PM to 7:00 PM. During this period, you may not be able to access the RCUH Financial Portal.

Auto-Filled Invoice Reference/Number and Customer Account/Comment
Since Travel, Non-Employee Expense, Personal Auto Mileage, and Petty Cash payments normally do not have invoices associated with them, the RCUH system will auto-fill the Invoice Reference/Number and/or Customer Account fields for these payments. Please refer to the table below for default auto-fill invoice information for each type of payment form.

Payment Form	Invoice Ref/No	Cust Acct/Comment
PO Payment	User entered (25 char)	User entered (21 char)
Authorization for Payment	User entered (25 char)	User entered (21 char)
Travel Request	[PO Number] [Leg 1]	[Start Date]-[End Date]
Travel Completion (with Request)	[Pay Req No] [Leg 1]	[Start Date]-[End Date]
Travel Completion (without Request)	[Pay Req No] [Leg 1]	[Start Date]-[End Date]
Non-Employee Expense	[Pay Req No] Non-Emp Exp	User entered (21 char)
Personal Auto Mileage	[Pay Req No] Mileage	[Start Date]-[End Date]
Petty Cash	[Pay Req No] Petty Cash	[Period Beg]-[Period End]

The information in [brackets] is what will be auto-filled. Fields with auto-filled information cannot be overwritten with user-entered data.

Impact on Pending Documents
Pending documents will remain in the system, so they will not need to be recreated. However, the update will affect payments pending submission or approval as follows:

Payment Form

Effect on Pending Transactions

PO Payment

Authorization for Payment

Existing values in Invoice/Reference Number field will be truncated to meet the 25 character limit. Anything exceeding 25 characters will be cut-off.

(Amounts will be retained).

Travel Request

Travel Completion with Request

Travel Completion without Request

Non-Employee Expense

Personal Auto Mileage

Petty Cash

Existing values in Invoice/Reference Number field will be cleared and replaced with auto-filled information.

(Amounts will be retained).

Impact on Previously Approved Documents
These updates will also affect the appearance of documents approved before September 11, 2017. These online documents will be displayed in the updated form, rather than the existing form when it was approved. For documents approved before September 11, 2017, click on the link to “View” PDF in the listing screens. The PDF version is a snapshot of the document at the time of approval.

If you have any questions or comments, please contact Ricky Fujioka at [email protected] or (808) 988-8346.

Ethics Class – Kona

The Hawaii State Ethics Commission is offering ethics training to state employees. Online registration is now open for Kona (click here). We encourage employees to register early because seating is limited. Training date and location are as follows:

Date:        Friday, September 29, 2017
Time:        10:00 a.m. – 11:30 a.m.
Location:   Natural Energy Laboratory of Hawaii Authority (NELHA)

Hale Iako Training Classroom, Room 119
73-970 Makako Bay Drive
Kailua-Kona, Hawaii
NELHA Map

Please contact our office (808) 587-0460 or [email protected] with any questions you may have.

Thank you for your support of ethics education!

Hawaii State Ethics Commission
1001 Bishop Street, Suite 970
Honolulu, Hawaii 96813
Telephone: (808) 587-0460
[email protected]
http://ethics.hawaii.gov/
Twitter: @HawaiiEthics

Ethics Class – Hilo

The Hawaii State Ethics Commission is offering ethics training to state employees. Online registration is now open for Hilo (click here). We encourage employees to register early because seating is limited. Training date and location are as follows:

Date:        Wednesday, September 27, 2017
Time:        10:30 a.m. – 12:00 noon
Location:   University of Hawaii – Hilo Campus

University Classroom Building 100
200 W Kawili Street
Hilo, Hawaii
UH Hilo Campus Map

Please contact our office (808) 587-0460 or [email protected] with any questions you may have.

Thank you for your support of ethics education!

Hawaii State Ethics Commission
1001 Bishop Street, Suite 970
Honolulu, Hawaii 96813
Telephone: (808) 587-0460
[email protected]
http://ethics.hawaii.gov/
Twitter: @HawaiiEthics

“The Federal Landscape: What’s Ahead for Research & Training?”

The Research Corporation of the University of Hawai’i (RCUH) will host its inaugural public forum on Friday, October 6, 2017 titled “The Federal Landscape: What’s Ahead for Research & Training?” The University of Hawai’i and the University of Hawai’i Association of Research Investigators are co-sponsors for this event.

The live forum will be at UH Manoa’s IT Center from 9:30-11:30 a.m. It is open to the public and will be streamed live to UH campuses across the state (excluding Honolulu Community College), as well as the UH Cancer Center and the Institute for Astronomy locations in Hilo, Manoa, and Maui. Seating is limited at each location and reservations may be made online here: http://bit.ly/2vrwkRP. Deadline for RSVPs is September 25, or when seating capacities are reached.

The three featured panelists are:

Anthony DeCrappeo, President, Council on Governmental Relations (COGR)
DeCrappeo has been with COGR since 1995, serving as Director for Research Compliance and Administration, Costing Policies; Vice President; and since 2005, as President. He works closely with senior federal agency officials that fund research on all matters related to policy, regulations, guidance, and audit findings that impact research, including the Directors and Deputy Directors of the NIH and NSF, and staff of the White House Offices of Management and Budget and Science and Technology Policy.

Jennifer Poulakidas, Vice President for Congressional & Governmental Affairs, Association of Public and Land-grant Universities (APLU)
Poulakidas works to promote public higher education’s positions to Congress and the Executive Branch on science and research, student affordability and access, innovation and competitiveness, among other issues important to major public universities. She previously served as legislative director for science at the University of California’s Washington D.C. office.

Jennifer Sabas, President, Kaimana Hila & Consultant to University of Hawai‘i
Sabas works to enhance UH’s federal research portfolio in oceanography, astronomy, renewable energy, and to seek new research opportunities. She consults with executive branch departments and agencies, congressional members, and committee staff to advance the University’s research, development and training. Sabas previously served as Chief of Staff for the late U.S. Senator Daniel K. Inouye for 20 years.