Fiscal Year 2018 awards made as follows:

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RCUH wants to showcase the important work you do in our print and online collateral, but we need your help! We’re expanding our photo file and are asking projects to share any new hi-res photos with RCUH.

Ideal photos should be clear, bright, and tell a story about your project. Action or staged activities are preferred. No headshots please. Minimum size: 600 x 600 pixels. Resolution: 300 dpi.

Please complete the information form below and send your photos to [email protected] by September 15, 2017. Photos may be sent as attachments or via UH File Drop. For examples of photos that are interesting and informative, see pages 13-15 of the 2016 RCUH Annual Report.

Mahalo for sharing your work with us!

Now, that we have your attention . . . ePayments is coming soon to RCUH! ePayments will allow us to make electronic/automated payments to employees and vendors, i.e., eliminating the need for paper checks! Want to know what to expect? Please attend an information session via HITS on Tuesday, August 29, 2017, 10 a.m.-11 a.m.

This session will cover:

– ePayments Introduction and Overview
– Implementation Plan and Schedule
– Vendor and Employee Enrollment Process
– Change in Payment Processing

Registration is open through August 25, 2017. Seating is limited, so please register for the most convenient site by clicking here. Handout will be emailed on August 28, 2017.

For those unable to attend, the recorded session and handout will be available by September 5, 2017. Please email your interest to [email protected]

If you would like additional information about the session or want to submit your questions or comments in advance, please contact Maile Brooks at [email protected].

We look forward to your participation on August 29!

Certain projects and fiscal offices currently require handwritten signatures on paper documents in order to retain an audit trail of the approvals for transactions.  To help eliminate the need for handwritten signatures, the Financial Portal includes an “Audit Information” feature, which tracks the actions taken on each document saved and/or submitted in the Financial Portal.  For example, if a secondary user creates and saves a document, and the Principal Investigator (PI) then signs-in and submits the saved document to the Fiscal Administrator (FA), the Audit Information section of the document tracks these actions, thus eliminating the need to print out and circulate a hard copy for the PI’s signature.  The FA can simply view the Audit Information section of the document to verify that the PI approved the document that was submitted online.

Effective Monday, August 14, 2017, the Audit Information feature will be updated to (1) include the user-type (e.g., Principal Investigator, Fiscal Administrator, etc.), and (2) show up on printed hard-copy versions of the documents.   To save space, the printed versions will only show the significant actions (e.g., “submitted”, “additional info requested”, “approved”, “file attachment added”, etc.), and will not indicate if a document was just “saved” or “saved – failed to submit”.

If you have any questions on this Audit Information feature, please contact Erin H. Yoda at 808-956-3969 or [email protected].

RCUH is pleased to introduce the nominees for the 2017 RCUH Outstanding Employees of the Year Award. These individuals have gone above and beyond their job duties and made significant contributions to their project and our greater research community. They are pictured from left to right:

• HANALEI ABBOTT, UH Social Science Research Institute, Social Sciences Grant Development Office
• TOMOKO ACOBA, UH Joint Institute for Marine and Atmospheric Research
• KAORU ASHIMINE, UH John A. Burns School of Medicine, Postgraduate Medical Education at Okinawa Chubu Hospital
• ANGELA BONONI, UH Cancer Center, Thoracic Oncology
• STANFORD FICHTMAN, Kapi‘olani Community College, Trade Adjustment Assistance Community College and Career Training Project
• TARA HOLITZKI, University of Hawai‘i at Hilo, Analytical Laboratory
• DANIEL LEUNG, Kapi‘olani Community College, Culinary Arts Program
• JILL SOMMER, Pacific International Center for High Technology Research, Pacific Archaeology & Heritage Unit
• REBECCA BERALAS, UH Lyon Arboretum
• ROBERT GOYA-SMITH, UH Animal and Veterinary Services Program
• KATHARINE HIND, Department of Land & Natural Resources, Division of Aquatic Resources
• KIM SWARTZ, UH Public Health Studies, Alcohol Compliance & Enforcement Project
• RICHARD TAMAE, Subaru Telescope
• CHARISSA MINATO, PAMELA FUJII, KRISTINE DAVIDSON, UH Social Science Research Institute, Hawai‘i Coral Reef Initiative
• LORI CHUN, KARI KIM, TAMMY HO, MEGAN KIRA, SUSAN ORDINADO, UH John A. Burns School of Medicine, Grants Development Office
• MAX SENDER, DAVID JACKSON, UH Department of Psychology, Research Evaluation and Training Project

Please join us in congratulating these outstanding employees at the 2017 RCUH Awards Luncheon on Monday, October 30, 2017 at Wai‘alae Country Club from 11:30 AM – 1:30 PM. Tickets are $35. Click here to fill in and complete the reservation form. Submit the completed form with cash or check payable to RCUH. Mail to: RCUH Corporate Services, 2800 Woodlawn Drive, Suite 200, Honolulu, HI  96822. Deadline to register is Friday, October 13, 2017.

The RCUH Policies and Procedures section will have a new look when we move those documents to a new platform on Sunday evening, August 6, 2017.

This project has been in the works for a while and will finally come to fruition as part of our website enhancement efforts.  We hope you like the consistent format and look of the policies and will find it simple to navigate and locate documents.  All of the policies and links have been reviewed numerous times to ensure accuracy, but should you find any broken links or missing documents, please email [email protected].

During the transition to the new platform on Sunday, you may encounter some brief periods of inaccessibility.  Thank you for your patience as we work on the transition.  Also, for those who may have bookmarked any policies on the current site, please be aware that those links will no longer be functional.  A few policies have also undergone revision and those revisions will be loaded as soon as possible after the launch.

If you have any questions, please call the Corporate Services Department at 988-8314 or 988-8315.  Thank you!

RCUH is pleased to announce the release of three (3) new video series:

– Cost or Price Reasonableness
– Hawaii State Ethics Code (revised from July 2016 production)
– Sole Source

These videos are now posted for viewing on our website. Visit our homepage and under Training, click on “Online Videos.”

We hope you will find these to be helpful resources in your work.

The RCUH fiscal year-end processing has been completed. Fiscal  Administrators may now approve on-line payments and purchase orders in the Financial Portal. The first check run for fiscal year 2018 will be on Thursday, July 6, 2017 at 4:00 PM.

Reminder: Service dates are required for all payment transactions through Thursday, August 31. For payments approved after August 4, $100,000 or greater, and with service dates of June 30 or earlier, please complete the attached RCUH AP Worksheet. Please include estimates or projections for invoices that have not been received as of August 4.  Please email your worksheet to Liane Murai at [email protected] by Monday, August 7.

Please refer to the May 17, 2017 General Announcement on Service Dates for more information.

REMINDER:

Important Dates:

On-line payment and purchasing transactions must be approved by Fiscal Administrators by 12:00 noon on Friday, June 30 to be included in FY 2017. The last check run for the fiscal year will be on Friday, June 30, 2017. Pending transactions will be saved, and will not be automatically deleted or disapproved in the RCUH financial system.

During the period July 1 through July 5, on-line payment and purchasing transactions can be initiated, but Fiscal Administrators will not have the ability to approve transactions. Transactions will not be posted to project accounts until year-end processing is completed. The RCUH financial system is scheduled to reopen on Thursday, July 6. The first check run for FY 2018 is scheduled for Thursday, July 6 at 4:00 PM.

On an emergency basis only, manual checks can be issued during this period. Fiscal Administrators should contact RCUH Disbursing at [email protected].

Project reports will be accessible on the RCUH website. However, until processing resumes on July 6, report balances will reflect transactions posted through June 30 only.

Please contact Maile Brooks at 988-8340 or [email protected] if you have any questions.

For those of you who have obtained access to eSign, please keep in mind that its use should be limited to documents processed through RCUH. Please contact your fiscal office if you have questions on the specific types of RCUH documents eSign can be used for, as your school/college/department may have other requirements.

Questions regarding this announcement may be directed to Erin H. Yoda at 808-956-3969 or [email protected].