Great news! The online Job Description (JD) Library is now available via the Human Resources Portal. 

The JD Library is a new tool to drive efficiency and assist projects with job description management. Some key features of the JD Library include the following:

• Quick access and centralized storage for all established job descriptions that are unique to each project
• Comparisons of job descriptions
• Ability to view prior content from an ever-growing bank of job descriptions and competencies
• Ability to export job descriptions to Microsoft Word for editing purposes
• Ability to develop and standardize job descriptions

Please note that job descriptions are only available for Regular-Status positions.  Search results will pull up the most recent version of the job description and may be filtered by employee name or ID, job title, pay range, FLSA status, or education requirement. Individuals with HR Portal Access (e.g., Principal Investigator, Supervisory, Fiscal Administrator, and Administrative Authorities) will be able to access the JD library. If the project reviews their library of positions and would still like to create a new job description, please use the revised Job Description Template available in the Recruitment Document Library and Step 3 of a regular hire position request. This has been simplified to include a drop-down feature to further assist with the drafting process. 

To access the library:

1. Log in to the Human Resources Portal
2. Click on the “Hire Employees” Tab
3. Click on “Job Description Library”
4. Search for a specific position or filter results
5. Job descriptions may be downloaded as a PDF and converted to a Word document via Adobe Acrobat Pro by selecting Export PDF to Microsoft Word under “Tools.” This may be edited and directly uploaded to “Step 3 – JD & Posting Information” when initiating a regular hire request (under the “Hire Employees” Tab).

We appreciate your patience as we continue to improve efficiencies for our projects. We recognize that this is a new tool and would appreciate any feedback on the JD Library. If you have feedback, questions, or have difficulty accessing the JD Library, please contact RCUH Human Resources at (808) 956-3100 or [email protected].

TO:  Principal Investigators, Project Administrators, and Fiscal Administrators

The online Pay Award/Personnel Action Form (PA/PAF) is now available via the Human Resources Portal through October 11, 2022.

Please note this is only applicable for those who submitted Annual Performance Evaluations by the September deadline and are providing their eligible employees with pay adjustment or award (one-time payment). This is the second step in the annual performance evaluation period process to elect to provide the pay award/adjustments.

Principal Investigators must complete and submit the PA/PAF no later than 4:30 P.M. on Tuesday, October 11^th. Employees will see the pay award or pay adjustment reflected on their pay statement on October 21^st (pay day for the pay period October 1-15, 2022).

To access the online PA/PAF:

1. Log in to the Human Resources Portal
2. Click on “Manage Employees” Tab
3. Click on “Annual Pay Awards (PA/PAF)”
4. A copy of the 2022 RCUH Pay Guidelines will be available for reference. You will only be able to initiate pay awards or pay adjustments for employees who meet the eligibility requirements.

If you have any questions or have difficulty accessing the PA/PAF, please contact one of the RCUH Human Resources staff via phone (808-956-3100) or email:

• Jennifer Lin: [email protected]
• Sharon Vong: [email protected]  

TO: Principal Investigators, Project Staff, and Fiscal Administrators

Effective October 1, 2022, the Hawai‘i State Minimum Wage will increase from $10.10 per hour to $12.00

per hour. There will also be subsequent increases to the minimum wage through the year 2028 as outlined below:

Effective Date	Minimum Wage
January 1, 2024	$14.00 per hour
January 1, 2026	$16.00 per hour
January 1, 2028	$18.00 per hour

As a result, RCUH will implement the below changes to remain in compliance and maintain labor market competitiveness.

Student Assistant Pay Schedule and Non-Recruited Employees (Intermittent and Temporary status):

Historically, the RCUH Student Assistant Pay Schedule aligns with the University of Hawai‘i (UH) Student Pay Schedule. The new minimum pay rate at the entry level (A1-1) is $12.50/hour.

Effective October 1, 2022, RCUH will adjust pay rates for all active Student Assistants, in accordance with their current pay grade and step. No action is needed from the PIs/projects. The pay schedule also accounts for subsequent changes in 2024, 2026, and 2028. Similar notices and actions regarding the pay adjustment process will be communicated and initiated to comply with the pay schedule. 

All Non-Recruited employees (Intermittent and Temporary status) must be compensated at least $12.50 per hour, consistent with the minimum pay rate for Regular-Status employees and Student Assistants.

RCUH Human Resources will identify current Non-Recruited employees who are making below $12.50 per hour and work with the Principal Investigators to implement the October 1, 2022 pay rate adjustments.

Regular-Status Non-Exempt Pay Schedule:

Pay ranges N05 through N09 will be eliminated. The Non-Exempt pay ranges will start at N10, up through N36. The new minimum pay rate starts at $12.50 per hour (minimum of pay range N10). This change also affects any pending recruitments and new hires. All new hires must be paid at the new minimums of the applicable job’s pay range.

RCUH Human Resources will identify affected employees and work directly with Principal Investigators to adjust pay rates and re-evaluate jobs (e.g., current employees in pay ranges N05-N09) as appropriate, which may also include equity adjustments for the employee(s) in the same or similar position. In the meantime, we recommend that budgets be reviewed in preparation for the change. Compliance with the updated Non-Exempt Pay Schedule will be implemented in two phases:

1. Effective October 1, 2022: All Regular-Status employees earning less than $12.50 per hour must receive a pay adjustment to meet the new minimum pay rate on the pay schedule.
   
   
2. Effective no later than January 31, 2023: Principal Investigators of all Regular-Status employees who earn $12.50 or more, but do not currently meet the new minimum of their job’s applicable pay range will have up until January 31, 2023 to adjust the pay rate as appropriate. Should Principal Investigators have budgetary constraints, they may request that the employee’s job description be re-evaluated to a lower pay range.

RCUH Human Resources plans to review and adjust the Non-Exempt and Exempt Pay Schedule in relation to the January 1, 2024 minimum wage increase (more information to be announced at a later date).

The Exempt Pay Schedule remains the same, with updates to the Midpoint values (no changes to the Minimum and Maximum values).

Please contact the staff below if you have any questions:

• Jennifer Lin: [email protected]
• Sharon Vong: [email protected]

Attachments:

• RCUH Student Assistant Pay Schedule
• 3.330 RCUH Pay Schedule

All RCUH Human Resources online systems will be down on Saturday, 09/24/22 at 5:00 AM (HST) to 10:00 AM (HST) for system maintenance.

This will include:

• Human Resources Portal
• Employee Self Service (ESS)
• Careers/Recruiting
• New Hire Documents (EHS)

We apologize for any inconveniences this may cause.

If you have any questions, please contact Taylor Sumi at (808) 956-6318 or [email protected].

ATTENTION:  Principal Investigators (PIs) & Regular-Status employees at 50-100% FTE

RCUH is now coordinating one-hour Individual/Employee Retirement (GRA/SRA) Plan Advisory Sessions with TIAA via virtual meetings September 28-30 and October 25-27. Regardless of your current status – whether you are a long-time employee, just hired, or somewhere in between – it is never too early or too late to consider retirement planning. During these personalized sessions, you will be able to discuss your personal financial/retirement goals with a TIAA Financial Consultant on a free and confidential basis.

Because these sessions are being held during normal business hours, all employees must notify their PIs and supervisors if they would like to attend. We encourage PIs to allow their employees to attend the TIAA Advisory Sessions, if requested. 

For employees unfamiliar with the SRA (Supplemental Retirement Annuity) plan, please note that unlike the GRA (Group Retirement Annuity) plan, there is no 12-month waiting period and you may enroll or make changes to your election at any time during the year. The SRA plan with TIAA is considered a 403(b) tax-deferred annuity (TDA) plan which allows an employee to make contributions via payroll deduction from their pre-tax earnings over and above the amount being accumulated under the RCUH basic retirement plan (GRA). 

For more information about the GRA and SRA plans, please review Policy 3.560 RCUH Retirement Plans.

We have reserved the following dates and times for individual sessions:

Dates	Time	Location
Wednesday, September 28	8:00 AM – 2:00 PM	Virtual
Thursday, September 29	8:00 AM – 2:00 PM	Virtual
Friday, September 30	8:00 AM – 2:00 PM	Virtual
Tuesday, October 25	8:00 AM – 2:00 PM	Virtual
Wednesday, October 26	8:00 AM – 2:00 PM	Virtual
Thursday, October 27	8:00 AM – 2:00 PM	Virtual

https://shared.tiaa.org/public/publictools/events/meetingAndSeminar?employerId=1-8RJV-16

If you have questions or are unable to schedule an appointment online, please call TIAA’s Service and Scheduling Group at (800) 732-8353 Mon-Fri 6am – 1pm Hawai’i Standard Time.

Relevant Forms and Documents:
TIAA-SRA Supplemental Retirement Annuity – Agreement for Salary Reduction Form (B-6)

Meetings are accessible for individuals with disabilities.  Individuals who require special needs accommodations may request assistance in writing to [email protected] prior to the scheduled meeting.

All RCUH Human Resources online systems will be down on Friday, 09/09/22 at 6:00 PM (HST) to Saturday, 09/10/22 2:00 PM (HST) for system maintenance.

This will include:

• Human Resources Portal
• Employee Self Service (ESS)
• Careers/Recruiting
• New Hire Documents (EHS)

We apologize for any inconveniences this may cause.

If you have any questions, please contact Taylor Sumi at (808) 956-6318 or [email protected].

It is especially important this pay period to ensure your employees’ eTimesheets are submitted and approved by the RCUH Payroll deadline Thursday, September 1^st by 12 noon.  There will be a very short window of opportunity to handle last minute manual adjustments and follow-ups with projects since the RCUH Human Resources Department will need to confirm payroll by close of business Thursday afternoon, September 1^st to ensure employees are paid timely on Wednesday, September 7^th.   

Starting at 11 a.m. on Thursday, September 1^st, RCUH HR will start following up with primary and secondary eTimesheet approvers via phone call and email to ensure all submitted eTimesheets are approved and processed. 

Your timeliness and cooperation on this matter are greatly appreciated.

Should you have any questions, please contact the RCUH Payroll Staff at [email protected].

We received feedback that some of you may have had compatibility issues with printing the Performance Evaluation Form. We have revised the properties of our form to save and print correctly. Please use the new form if you intend to print the performance evaluation.  Otherwise, there are no additional changes.

Click here to access the form:

RCUH Performance Evaluation Form

This is also a reminder that Performance Evaluations are due Friday, September 16, 2022.

Pursuant to 3.410 RCUH 12-Month/Needs Based Performance Evaluations, all Regular-Status employees must receive an Annual Performance Evaluation. The evaluation period is July 1, 2021 through June 30, 2022, or October 1, 2021 through September 30, 2022.

Note: Evaluations completed on previous versions of the form will still be accepted.

Submitting Performance Evaluation Forms: HR Portal users are able to electronically upload (eUpload) performance evaluations and other documents via the HR Portal. We highly encourage PIs and Supervisors to use the eUpload function to submit performance evaluations.

We appreciate your patience and feedback as we worked to improve and simplify the form and process. With your help and input, we were able to resolve this issue. 

Please contact RCUH Human Resources if you have any questions regarding the Performance Evaluation process at (808) 956-3100 or [email protected].

All RCUH Human Resources online systems will be down on Saturday, 08/20/22 at 5:00 AM (HST) to 10:00 AM (HST) for system maintenance.

This will include:

• Human Resources Portal
• Employee Self Service (ESS)
• Careers/Recruiting
• New Hire Documents (EHS)

We apologize for any inconveniences this may cause.

If you have any questions, please contact Taylor Sumi at (808) 956-6318 or [email protected].

It is especially important this pay period to ensure your employees’ eTimesheets are submitted and approved by the RCUH Payroll deadline Tomorrow, August 16^th by 12 noon.  There will be a very short window of opportunity to handle last minute manual adjustments and follow-ups with projects since the RCUH Human Resources Department will need to confirm payroll by close of business tomorrow afternoon, August 16^th to ensure employees are paid timely on Monday, August 22^nd. 

Starting at 11 a.m. Tomorrow, August 16^th, RCUH HR will start following up with primary and secondary eTimesheet approvers via phone call and email to ensure all submitted eTimesheets are approved and processed. 

Your timeliness and cooperation on this matter are greatly appreciated.

Should you have any questions, please contact the RCUH Payroll Staff at [email protected].