TO: All RCUH Regular-status (50-100%) FTE Employees with or w/o Medical/Dental Plan

FROM: Nelson Sakamoto, Director of Human Resources

SUBJECT: RCUH HR URGENT – RCUH BENEFITS OPEN ENROLLMENT PERIOD Ends Friday, May 14th

REMINDER: All RCUH Open Enrollment Forms are due to RCUH Benefits (Email: [email protected]) by Friday, May 14, 2021. For detailed information regarding the RCUH Benefits Open Enrollment period, please refer to the Open Enrollment Informational Materials page and the announcement sent on Monday, May 3, 2021 (located below).

Frequently Used Forms:

1. RCUH Group Health Insurance Waiver Form (OEB-5Wb) – Mandatory for all employees waiving medical coverage for the new plan year
2. RCUH Flexible Spending Enrollment & Change Form (OEB-5F) – Re-enrollment mandatory for all employees wishing to participate in FSA Healthcare and/or FSA Dependent Care plans
3. RCUH Group Health Plan Enrollment Form (OEB-5Ha)– Only required for new enrollments, changes to medical carrier or plan, change in coverage tier – add/remove dependents

Contact Information

Contact RCUH Employee Benefits for general inquiries on Open Enrollment, eligibility, and assistance with forms such as submission or filling them out.

Phone: (808) 956-6979 or (808) 956-2326                Fax: (808) 956-5022

Email: [email protected]

TO: All RCUH Regular-status (50-100%) FTE Employees with or w/o Medical/Dental Plan
FROM: Nelson Sakamoto, Director of Human Resources
SUBJECT:  RCUH HR IMPORTANT – 2021 RCUH Benefit Open Enrollment Begins – May 3 – 14, 2021

Employment Self Service (ESS): Open Enrollment Informational Materials and Benefits Summary

All Open Enrollment Informational Materials such as monthly premium rate sheets, enrollment forms, carrier videos (i.e., HMSA, Kaiser, HDS, NBS), Summary of Benefit Coverages, and additional materials can be found through Employee Self-Service (ESS) in the “RCUH Benefits Open Enrollment Materials” link to the right of your eTimesheet in the “Special Announcements” section. Information regarding your Benefits Summary is located in ESS > Benefits > Benefits Summary. You will be able to see the benefits you are currently enrolled in, employee and employer cost, and frequency of deductions of your benefits.

Important Dates

Monday, May 3, 2021 – Friday, May 14, 2021	RCUH Open Enrollment Period Review the Open Enrollment Information and submit forms.
Friday, May 14, 2021	DEADLINE 5:00 PM (HST) to submit Benefit Enrollment/Change/Waiver Forms to RCUH Benefits – Fax: (808) 956-5022 or Email: [email protected]
Thursday, July 1, 2021	Start date of Benefit Enrollment/Change

Medical and Dental Insurance

If you are not making any changes to your current medical and/or dental coverage no action is needed. If you are enrolling into a plan, changing a plan type (such as HMSA to Kaiser or HMO to PPO), or adding or removing dependents requires RCUH Group Health Plan Enrollment form (OEB-5Ha). Any employee that has waived coverage from a previous year or plans to waive coverage this year will be required to complete and submit a new RCUH Group Health Plan Waiver form (OEB-5Wb). Any employees who wishes to cancel their current plan and waive coverage for the new plan year must also complete and submit the RCUH Group Health Insurance Waiver Form (OEB-5Wb). Click HERE for more detailed information on Medical and Dental Insurance.

Flexible Spending Accounts (FSA): Healthcare and Dependent Care

If you are currently enrolled in an FSA Healthcare and/or Dependent Care plan, please note that action is needed on your part to re-enroll in a Healthcare and/or Dependent Care Flexible Spending Account for the new plan year July 1, 2021 – June 30, 2022. Any re-enrollments, enrollments, or changes to your FSA Healthcare and/or Dependent Care require RCUH Flexible Spending Enrollment & Change form (OEB-5F). Click HERE for more detailed information on FSA Healthcare and Dependent Care.

Supplemental Long-Term Care Insurance (LTC) and Life Insurance (Regular-Status FTE 75-100% only)

If you would like to enroll in Supplemental Long-Term Care Insurance please contact us at (808) 956-3100 or email [email protected] for assistance. If you would like to change the coverage amount of your life insurance coverage please complete and submit the RCUH Life Insurance Change Form (OEB-5L). Click HERE for more detailed information on Supplemental LTC and Life Insurance OE Changes.

Contact Information

Contact RCUH Employee Benefits for general inquiries on Open Enrollment, eligibility, and assistance with forms such as submission or filling them out.

Phone: (808) 956-6979 or (808) 956-2326                Email: [email protected]

Fax: (808) 956-5022

Contact RCUH HR Information Systems if you are having difficulty logging in to ESS.

Phone: (808) 956-9561 or (808) 956-8376                Email: [email protected]

To:      All RCUH Regular-Status (50-100%) FTE Employees

RCUH’s 2021 Benefit Open Enrollment period will take place starting Monday, May 3^rd through Friday, May 14^th, 2021 for enrollments effective July 1^st, 2021 through June 30^th, 2022.

Why is Open Enrollment important? The Open Enrollment period allows you to (a) enroll in eligible benefits, (b) make changes to your benefits, (c) make changes to your coverage, (d) cancel benefits. Outside of the Open Enrollment period, changes to these benefits can only be made through a qualifying life event. All changes will be effective commencing July 1, 2021.

If you do not wish to make any changes to your current Medical and Dental coverage, there is no action needed.

Additional information regarding Open Enrollment for your Medical Plan, Dental Plan, Flexible Spending (Healthcare/Dependent care) will be coming next week.

Contact RCUH Employee Benefits Section for general inquiries on Open Enrollment and benefits eligibility:

Phone: (808) 956-6979 or (808) 956-2326

Email: [email protected]

Fax: (808) 956-5023

Contact carriers (i.e., HMSA, Kaiser, HDS, NBS, etc.) directly with any specific coverage inquiries or for assistance on current claims.

All RCUH Human Resources online systems will be down on Saturday, 04/24/21 at 5:00 AM (HST) to 10:00 AM (HST) for system maintenance.

This will include:

• Human Resources Portal
• Employee Self Service (ESS)
• Careers/Recruiting
• New Hire Documents (EHS)

We apologize for any inconveniences this may cause.

If you have any questions, please contact Taylor Sumi at (808) 956-6318 or [email protected].

Link to pdf version of Memorandum

TO:               Principal Investigators and RCUH New Hires
FROM:         Nelson Sakamoto, Director of Human Resources
SUBJECT:     RCUH Employees May Self-Register for COVID-19 Vaccinations

Over the past few months, the RCUH has worked closely with the University of Hawai’i to provide our employees the opportunity to schedule a COVID-19 vaccination appointment under the University of Hawai’i’s 1B priority group classification. As staff considered essential to university operations, we encourage employees to take advantage of the COVID-19 vaccination opportunities. As the vaccine rollout rapidly expands here in Hawai’i, the RCUH will no longer be providing weekly new hire information to the Department of Health. RCUH Employees are encouraged to self-register for COVID-19 vaccinations using the links below.

As information and guidance on this dynamic matter is subject to change, for the latest information on COVID-19 resources and the COVID-19 vaccination, please refer to the Hawai’i State Department of Health website (www.https://hawaiicovid19.com/).

All individuals aged 16 years or older in Hawai’i County, Kaua’i County, and Maui County are eligible for COVID-19 vaccinations. Detailed information regarding registrations can be found in county websites (subject to change).

Hawai’i Island: Phase 2 – All individuals aged 16 years and older are eligible
               Hawai’i County Registration Information

Kaua’i: Phase 2 – All individuals aged 16 years and older are eligible
                Kaua’i County Registration Information

Maui: Phase 2 – All individuals aged 16 years and older are eligible
                Maui County Registration Information

The Hawai’i Department of Health (DOH) will expand COVID-19 vaccine eligibility to O’ahu residents aged 50 years and above beginning Monday, April 12, 2021. As a vital part of the University of Hawai’i community, RCUH employees are considered essential workers (in Phase 1C or higher) and are eligible for COVID-19 vaccine registration.

O’ahu: Phase 1C – All individuals aged 50 years and older, Essential Workers are eligible
               O’ahu City and County Registration Information

Recommended Process to Register under the Essential State Government Worker Designation 1C: (a) RCUH employees should use their Hawaii.edu email if they have one. To obtain/activate a UH email account: refer to the UH ITS website (here) and click on “Get a UH Username!” to provide the necessary information. (b) Register as a 1C essential state government worker. Please type in “RCUH/University of Hawaii ” as your employer and be prepared to show proof of affiliation with RCUH/University of Hawaii (RCUH ID, email, pay stub). (c) If you do not have an RCUH ID card, please email [email protected] and request a Verification of Employment for your COVID-19 vaccination. It is important for RCUH employees to identify as a “RCUH/University of Hawaii” employee because RCUH employees were included in the University of Hawai’i’s request for consideration under the Department of Health’s Essential State Government Worker Designation.  

Additional resources may be available as local pharmacies obtain access to additional doses of the vaccine. You may use the CDC Vaccine Finder for vaccination scheduling at a local pharmacy near you.

For vaccine appointments scheduled during work hours, RCUH employees should coordinate with their supervisors. For information on reporting hours for vaccinations, please refer to the guidance provided in RCUH Advisory #7 – COVID-19 Vaccinations (issued February 22, 2021).

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All RCUH Human Resources online systems will be down on Saturday, 03/27/21 at 5:00 AM (HST) to 2:00 PM (HST) for system maintenance.

This will include:

• Human Resources Portal
• Employee Self Service (ESS)
• Careers/Recruiting
• New Hire Documents (EHS)

We apologize for any inconveniences this may cause.

If you have any questions, please contact Taylor Sumi at (808) 956-6318 or [email protected].

ATTENTION:  Principal Investigators & Regular-Status employees at 50-100% FTE

RCUH is now coordinating one-hour Individual/Employee Retirement (GRA/SRA) Plan Advisory Sessions with TIAA via virtual meetings March 10-11. Regardless of your current status – whether you are a long-time employee, just hired, or somewhere in between – it is never too early or too late to consider retirement planning. During these personalized sessions, you will be able to discuss your personal financial/retirement goals with a TIAA Financial Consultant on a free and confidential basis.

Because these sessions are being held during normal business hours, all employees must notify their PIs and supervisors if they would like to attend. We encourage Principal Investigators to allow their employees to attend the TIAA Advisory Sessions, if requested. 

For employees unfamiliar with the SRA (Supplemental Retirement Annuity) plan, please note that unlike the GRA (Group Retirement Annuity) plan, there is no 12-month waiting period and you may enroll or make changes to your election at any time during the year. The SRA plan with TIAA is considered a 403(b) tax-deferred annuity plan which allows an employee to make contributions via payroll deduction from his/her pre-tax earnings over and above the amount being accumulated under the RCUH basic retirement plan (GRA). 

For more information about the GRA and SRA plans, please review Policy 3.560 RCUH Retirement Plans.

We have reserved the following dates and times for individual sessions:

Dates	Location
Wednesday, March 10	Virtual
Thursday, March 11	Virtual

https://shared.tiaa.org/public/publictools/events/meetingAndSeminar?employerId=1-8RJV-16

If you have questions or are unable to schedule an appointment online, please call TIAA’s Service and Scheduling Group at (800) 732-8353 Mon-Fri 6am – 3pm Hawaiʻi Standard Time.

Relevant Forms and Documents:
TIAA-SRA Supplemental Retirement Annuity – Agreement for Salary Reduction Form (B-6)

Meetings are accessible for individuals with disabilities.  Individuals who require special needs accommodations may request assistance in writing to [email protected] prior to the scheduled meeting.

Future TIAA Individual Advisory Session Dates and Locations for CY 2021*:

TBD