To: All Principal Investigators on RCUH Paper Timesheets (This memo is not applicable to JIMAR and PCSU)

On behalf of Nelson Sakamoto, Director of Human Resources, please see the attached updated memo:

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URGENT REMINDER!

RCUH ADVANCED PAYROLL DEADLINE: The RCUH payroll deadline for the 12/16/2020 – 12/31/2020 pay period is Tomorrow, December 31, 2020 at 12:00 Noon HST (Hawai’i Standard Time) instead of Monday, January 4, 2021. The deadline has been moved up due to the New Year Holiday on January 1, 2021.

ETIMESHEET SPECIAL LEAVES: Please note that because of the advanced payroll deadline, the deadline for those reporting Special Leave hours (e.g. Family Leave, Workers’ Compensation Leave, Military Leave) on the eTimesheet System is Today, December 30, 2020 at 12:00 Noon HST.

Employees: This notice reflects the RCUH deadline. Employees must submit their timesheet prior to this deadline to allow their Supervisor and/or Principal Investigator time to review and approve. Please check with your Principal Investigator or Supervisor for your project’s specific timesheet deadline.

PIs/Supervisors:  Please ensure that you have submitted all timesheets by the RCUH payroll deadline.

RCUH ADVANCED PAYROLL DEADLINE: The RCUH payroll deadline for the 12/16/2020 – 12/31/2020 pay period is Thursday, December 31, 2020 at 12:00 Noon HST (Hawai’i Standard Time) instead of Monday, January 4, 2021. The deadline has been moved up due to the New Year Holiday on January 1, 2021.

ETIMESHEET SPECIAL LEAVES: Please note that because of the advanced payroll deadline, the deadline for those reporting Special Leave hours (e.g. Family Leave, Workers’ Compensation Leave, Military Leave) on the eTimesheet System will be on Wednesday, December 30, 2020 at 12:00 Noon HST.

Employees: This notice reflects the RCUH deadline. Employees must submit their timesheet prior to this deadline to allow their Supervisor and/or Principal Investigator time to review and approve. Please check with your Principal Investigator or Supervisor for your project’s specific timesheet deadline.

PIs/Supervisors:  Please ensure that you have submitted all timesheets by the RCUH payroll deadline.

To: All Principal Investigators on RCUH Paper Timesheets (This memo is not applicable to JIMAR and PCSU)

On behalf of Nelson Sakamoto, Director of Human Resources, please see the attached memo:

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All RCUH Human Resources online systems will be down on Saturday, 12/19/20 at 5:00 AM (HST) to 10:00 AM (HST) for system maintenance.

This will include:

• Human Resources Portal
• Employee Self Service (ESS)
• Careers/Recruiting
• New Hire Documents (EHS)

We apologize for any inconveniences this may cause.

If you have any questions, please contact Taylor Sumi at (808) 956-6318 or [email protected].

TO:      All Eligible Regular-Status Employees that wish to maintain the Maximum Allowable Contribution in the Calendar Year

There is no change to the maximum dollar contributions for the 403(b) Supplemental Retirement Annuity plan, tax year 2021.  The effective January 1^st, 2021 maximum contribution limits are found in the table below:

To review if you are currently participating to the SRA plan and the amount you are contributing:

1. Visit the Employee-Self Service portal > Benefits > Benefits Summary > SRA (TIAA) under the Employee paid column. SRA contributions are deducted each pay period.

If you are contributing to one of the amounts below and will still be in the same age category in the year 2021, there is NO ACTION NEEDED if you wish to continue to contribute to the maximum allowable.

If you are under 50 Years old:  $812.50 per pay period

If you are 50 years old and above: $1,083.34 per pay period

If you would like to adjust your SRA contribution, please follow the procedure below.

1. Complete the Agreement for Salary Reduction Form (Form B-6).
2. Submit the form to RCUH Human Resources no later than December 23^rd, 2020 (if you would like to contribute for the effective date 12/16/20) via:
   1. Scan/email to [email protected]
   2. Fax to (808) 956-5022
   3. Mail to:

John A. Burns Hall, 4^th Floor Makai Wing

1601 East-West Road

Honolulu, HI  96848

If you have any questions, please contact RCUH Human Resources Department’s Benefits Office via email at [email protected].
Thank you and Happy Holidays!

All RCUH Human Resources online systems will be down on Saturday, 12/05/20 at 6:00 AM (HST) to 10:00 AM (HST) for system maintenance.

This will include:

• Human Resources Portal
• Employee Self Service (ESS)
• Careers/Recruiting
• New Hire Documents (EHS)

We apologize for any inconveniences this may cause.

If you have any questions, please contact Taylor Sumi at (808) 956-6318 or [email protected].

ATTENTION:  Principal Investigators & Regular-Status employees at 50-100% FTE

RCUH is now coordinating one-hour Individual/Employee Retirement (GRA/SRA) Plan Advisory Sessions with TIAA via virtual meetings December 7-9^th. Regardless of your current status – whether you are a long-time employee, just hired, or somewhere in between – it is never too early or too late to consider retirement planning. During these personalized sessions, you will be able to discuss your personal financial/retirement goals with a TIAA Financial Consultant on a free and confidential basis.

Because these sessions are being held during normal business hours, all employees must notify their PIs and supervisors if they would like to attend. We encourage Principal Investigators to allow their employees to attend the TIAA Advisory Sessions, if requested.

For employees unfamiliar with the SRA (Supplemental Retirement Annuity) plan, please note that unlike the GRA (Group Retirement Annuity) plan, there is no 12-month waiting period and you may enroll or make changes to your election at any time during the year. The SRA plan with TIAA is considered a 403(b) tax-deferred annuity plan which allows an employee to make contributions via payroll deduction from his/her pre-tax earnings over and above the amount being accumulated under the RCUH basic retirement plan (GRA).

For more information about the GRA and SRA plans, please review Policy 3.560 RCUH Retirement Plans.

We have reserved the following dates and times for individual sessions:

To schedule an appointment, please see below:

Click here to schedule an appointment with a Financial Consultant 

If you have questions or are unable to schedule an appointment online, please call TIAA’s Service and Scheduling Group at (800) 732-8353 Mon-Fri 6am – 3pm Hawaiʻi Standard Time.

Relevant Forms and Documents:

TIAA-SRA Supplemental Retirement Annuity – Agreement for Salary Reduction Form (B-6)

Meetings are accessible for individuals with disabilities.  Individuals who require special needs accommodations may request assistance in writing to [email protected] prior to the scheduled meeting.

Future TIAA Individual Advisory Session Dates and Locations for CY 2021*:

TBD

*Dates/Locations for TIAA Individual Retirement Sessions may be subject to change

RCUH is excited to kick off this year’s Aloha United Way campaign!  We humbly ask for your continued support. As one of the largest non-profit organizations in Hawai‘i, Aloha United Way brings resources, organizations and people together to advance the health, education and financial stability of every person in our community. “Working together, we can continue to improve the quality of live in Hawaii.”

Rising to the Moment COVID-19:

Aloha United Way is actively working to protect the health, safety, and well-being of our communities as Hawai`i confronts the effects of the COVID-19 Pandemic. (AUW 2019 Annual Report)

HOW TO CONTRIBUTE:

RCUH’s statewide United Way campaign allows our employees to donate to Aloha United Way programs. You may contribute to any of the following islands’ United Way campaigns by completing the 2020 RCUH Employee Pledge Form:

2020 Pledge Form Applies to the Following:

• Aloha United Way (Oahu) (808-536-1951)
• Hawaii Island United Way (808-935-6393)
• Kauai United Way (808-245-2043)
• Maui United Way (808-244-8787)

Please make a copy of the completed form for your records and send the original form via U.S. Mail to RCUH Human Resources at Burns Hall, 4^th Floor, 1601 East West Road, Honolulu, HI 96848. We require a wet signature and the original form for processing whenever possible.  You may also send it via encrypted email to [email protected] if necessary.

Deadline: Friday, December 4, 2020 

Contribute via Payroll Deduction:  RCUH employees have the option to contribute to the various statewide United Way campaigns via payroll deduction.  Your payroll deduction will be collectively sent to the United Way Campaign specified by your completed pledge form.  The payroll deduction period is December 16th, 2020 – December 15th, 2021. Please note that all contributions made via payroll deduction cannot be designated to a specific agency and will go towards each respective island’s general fund.

For Tax Purposes:

• A gift from $1 – $47.99 will receive a thank you note via email.
• A gift over $48.00 will receive a thank you note via mail.
• Any gift over $250 will receive a tax acknowledgement letter from Aloha United Way in February.
• If a payroll deduction pledge is made, please make a copy of your pledge form and use your last paystub of the year (pay period ending December 15^th) to show the charitable donation for the tax year.

If you have any questions, please contact RCUH Human Resources, at (808) 956-3100 or email [email protected].