All RCUH Human Resources online systems will be down on Saturday, 02/22/20 at 5:00 AM (HST) to 10:00 AM (HST) for system maintenance.

This will include:

• Human Resources Portal
• Employee Self Service (ESS)
• Careers/Recruiting
• New Hire Documents (EHS)

We apologize for any inconveniences this may cause.

If you have any questions, please contact [email protected].

Your RCUH timesheets for 2020 are available on the Employee Self-Service Portal (ESS).  Log in to ESS and you will find your timesheets under “Actions & Forms” or if you have difficulty logging into your ESS, you may also find the timesheet on the RCUH website in Policies & Procedures > Document Library > 3.00 Human Resources > Timesheets.

For your convenience, we are providing you with the RCUH timesheets, RCUH Payroll Deadlines and Pay Days for 2020:

*RCUH Payroll Deadlines are strictly enforced – NO EXCEPTIONS and dates in bold indicate Advance Payroll Deadlines.

ATTENTION:  Principal Investigators & Regular-Status employees at 50-100% FTE

RCUH is now coordinating one-hour Individual/Employee Retirement (GRA/SRA) Plan Advisory Sessions with TIAA in Maui from February 25^th – February 27^th. Regardless of your current status – whether you are a long-time employee, just hired, or somewhere in between – it is never too early or too late to consider retirement planning. During these personalized sessions, you will be able to discuss your personal financial/retirement goals with a TIAA Financial Consultant on a free and confidential basis.

Because these sessions are being held during normal business hours, all employees must notify their PIs and supervisors if they would like to attend. We encourage Principal Investigators to allow their employees to attend the TIAA Advisory Sessions, if requested.

For employees unfamiliar with the SRA (Supplemental Retirement Annuity) plan, please note that unlike the GRA (Group Retirement Annuity) plan, there is no 12-month waiting period and you may enroll or make changes to your election at any time during the year. The SRA plan with TIAA is considered a 403(b) tax-deferred annuity plan which allows an employee to make contributions via payroll deduction from his/her pre-tax earnings over and above the amount being accumulated under the RCUH basic retirement plan (GRA).

For more information about the GRA and SRA plans, please review Policy 3.560 RCUH Retirement Plans.

We have reserved the following dates and times for individual sessions:

To schedule an appointment, please see below:

Click here to schedule an appointment with a Financial Consultant

If you have questions or are unable to schedule an appointment online, please call TIAA’s Service and Scheduling Group at (800) 732-8353 Mon-Fri 6am – 3pm Hawaiʻi Standard Time.

Relevant Forms and Documents:

TIAA-SRA Supplemental Retirement Annuity – Agreement for Salary Reduction Form (B-6)

Meetings are accessible for individuals with disabilities.  Individuals who require special needs accommodations may request assistance in writing to [email protected] prior to the scheduled meeting.

Future TIAA Individual Advisory Session Dates and Locations for CY 2020*:

May 12 – 14 (Hilo)

July 14 – 16 (Hilo)

July 28 – 30 (Oahu – JABSOM)

August 11 – 13 (Maui)

September 1 – 3 (Oahu – Burns Hall)

October 6 – 8 (Oahu – JABSOM)

December 8 – 10 (Hilo)

*Dates/Locations for TIAA Individual Retirement Sessions may be scheduled to change

Your RCUH timesheets for 2020 are available on the Employee Self-Service Portal (ESS).  Log in to ESS and you will find your timesheets under “Actions & Forms” or if you have difficulty logging into your ESS, you may also find the timesheet on the RCUH website in Policies & Procedures > Document Library > 3.00 Human Resources > Timesheets.

For your convenience, we are providing you with the RCUH timesheets, RCUH Payroll Deadlines and Pay Days for 2020:

*RCUH Payroll Deadlines are strictly enforced – NO EXCEPTIONS and dates in bold indicate Advance Payroll Deadlines.

TO:                 All RCUH Employees

FROM:           Nelson Sakamoto, Director of Human Resources 

SUBJECT:   Important Year-End Tax Documents

The RCUH has begun its year-end distribution of important Tax documents to all employees who were working in the 2019 tax year (e.g., from January 1, 2019 through December 31, 2019).

IRS Form 1095C – Employer-Provided Health Insurance Offer and Coverage for 2019 (  Applicable only to employees that were offered an RCUH medical plan during the 2019 tax year.):  The RCUH is considered an Applicable Large Employer subject to the employer shared responsibility provisions of the Affordable Care Act.  The RCUH is required to send the IRS Form 1095C to each employee who was offered an opportunity to elect medical insurance coverage in one of the RCUH’s medical plans.  The IRS Form 1095C forms were mailed via U. S. Post Service to the mailing address as of your January 9, 2020.  Please email [email protected] if you fail to receive your IRS Form 1095C in the mail by February 1, 2020.

IRS Form W-2 Wage and Tax Statement 2019: The RCUH will begin distribution of the IRS Form W-2 Wage and Tax Statement 2019 during the last week in January 2020.  The distribution of the IRS Form W-2 are being done electronically for those opting for eW-2 (electronic W-2) via the RCUH Employee Self-Service (ESS) portal or by U. S. Mail.

• Electronic W-2:  For employees who have elected to receive a eW-2 (i.e., electronic W-2) may check on your Employee Self-Service (ESS) site on January 28, 2020.  Go to your ESS site and select the Payroll and Compensation tab (on the left side of the ESS screen), then select “View W-2/W-2c forms”.
• Mailed W-2:  For employees who opted to have your W-2 mailed to your mailing address as of January 9, 2020. You should expect to receive your W-2 by February 5, 2020.  Please email [email protected] if you fail to receive your W-2 in the mail by February 7, 2020.

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All RCUH Human Resources online systems will be down on Sunday, 01/26/20 at 4:30 AM (HST) to 8:30 AM (HST) for system maintenance.

This will include:

• Human Resources Portal
• Employee Self Service (ESS)
• Careers/Recruiting
• New Hire Documents (EHS)

We apologize for any inconveniences this may cause.

If you have any questions, please contact [email protected].

Your RCUH timesheets for 2020 are available on the Employee Self-Service Portal (ESS).  Log in to ESS and you will find your timesheets under “Actions & Forms” or if you have difficulty logging into your ESS, you may also find the timesheet on the RCUH website in Policies & Procedures > Document Library > 3.00 Human Resources > Timesheets.

For your convenience, we are providing you with the RCUH timesheets, RCUH Payroll Deadlines and Pay Days for 2020:

*RCUH Payroll Deadlines are strictly enforced – NO EXCEPTIONS and dates in bold indicate Advance Payroll Deadlines.