All RCUH Human Resources online systems will be down on Saturday, 03/21/20 at 5:00 AM (HST) to 2:00 PM (HST) for system maintenance.
This will include:
We apologize for any inconveniences this may cause.
If you have any questions, please contact Taylor Sumi at (808) 956-6318 or [email protected].
All RCUH Human Resources online systems will be down on Wednesday, 03/11/20 at 8:00 PM (HST) to 9:00 PM (HST) for system maintenance.
This will include:
We apologize for any inconveniences this may cause.
If you have any questions, please contact Taylor Sumi at (808) 956-6318 or [email protected].
All RCUH Human Resources online systems will be down on Friday, 03/06/20 at 6:00 PM (HST) to 7:00 PM (HST) for system maintenance.
This will include:
We apologize for any inconveniences this may cause.
If you have any questions, please contact [email protected].
ATTENTION: Principal Investigators & Regular-Status employees at 50-100% FTE
RCUH is now coordinating one-hour Individual/Employee Retirement (GRA/SRA) Plan Advisory Sessions with TIAA in at the John A. Burns School of Medicine from March 10th – March 12th. Regardless of your current status – whether you are a long-time employee, just hired, or somewhere in between – it is never too early or too late to consider retirement planning. During these personalized sessions, you will be able to discuss your personal financial/retirement goals with a TIAA Financial Consultant on a free and confidential basis.
Because these sessions are being held during normal business hours, all employees must notify their PIs and supervisors if they would like to attend. We encourage Principal Investigators to allow their employees to attend the TIAA Advisory Sessions, if requested.
For employees unfamiliar with the SRA (Supplemental Retirement Annuity) plan, please note that unlike the GRA (Group Retirement Annuity) plan, there is no 12-month waiting period and you may enroll or make changes to your election at any time during the year. The SRA plan with TIAA is considered a 403(b) tax-deferred annuity plan which allows an employee to make contributions via payroll deduction from his/her pre-tax earnings over and above the amount being accumulated under the RCUH basic retirement plan (GRA).
For more information about the GRA and SRA plans, please review Policy 3.560 RCUH Retirement Plans.
We have reserved the following dates and times for individual sessions:
| Dates | Location | Times |
|
March 10th |
JABSOM 651 Ilalo Street, Honolulu, HI 96813 Room: MEB 202 |
9:00am – 4:00pm |
|
March 11th |
JABSOM 651 Ilalo Street, Honolulu, HI 96813 Room: MEB 127 |
9:00am – 4:00pm |
|
March 12th |
JABSOM 651 Ilalo Street, Honolulu, HI 96813 Room: MEB 127 |
9:00am – 4:00pm |
To schedule an appointment, please see below:
Click here to schedule an appointment with a Financial Consultant
If you have questions or are unable to schedule an appointment online, please call TIAA’s Service and Scheduling Group at (800) 732-8353 Mon-Fri 6am – 3pm Hawaiʻi Standard Time.
Relevant Forms and Documents:
TIAA-SRA Supplemental Retirement Annuity – Agreement for Salary Reduction Form (B-6)
Meetings are accessible for individuals with disabilities. Individuals who require special needs accommodations may request assistance in writing to [email protected] prior to the scheduled meeting.
Future TIAA Individual Advisory Session Dates and Locations for CY 2020*:
May 12 – 14 (Hilo)
June 3-4 (Oahu – Burns Hall)
July 14 – 16 (Hilo)
July 28 – 30 (Oahu – JABSOM)
August 11 – 13 (Maui)
September 1 – 3 (Oahu – Burns Hall)
October 6 – 8 (Oahu – JABSOM)
December 8 – 10 (Hilo)
*Dates/Locations for TIAA Individual Retirement Sessions may be scheduled to change
Your RCUH timesheets for 2020 are available on the Employee Self-Service Portal (ESS). Log in to ESS and you will find your timesheets under “Actions & Forms” or if you have difficulty logging into your ESS, you may also find the timesheet on the RCUH website in Policies & Procedures > Document Library > 3.00 Human Resources > Timesheets.
For your convenience, we are providing you with the RCUH timesheets, RCUH Payroll Deadlines and Pay Days for 2020:
| Timesheet | RCUH Payroll Deadline
12:00 noon* |
Pay Day |
| March 1 – 15, 2020 | Monday, March 16, 2020 | Friday, March 20, 2020 |
| March 16 – 31, 2020 | Wednesday, April 1, 2020 | Tuesday, April 7, 2020 |
| April 1 – 15, 2020 | Thursday, April 16, 2020 | Wednesday, April 22, 2020 |
| April 16 – 30, 2020 | Friday, May 1, 2020 | Thursday, May 7, 2020 |
| May 1 – 15, 2020 | Monday, May 18, 2020 | Friday, May 22, 2020 |
| May 16 – 31, 2020 | Monday, June 1, 2020 | Friday, June 5, 2020 |
| June 1 – 15, 2020 | Tuesday, June 16, 2020 | Monday, June 22, 2020 |
| June 16 – 30, 2020 | Tuesday, June 30, 2020 | Tuesday, July 7, 2020 |
| July 1 – 15, 2020 | Thursday, July 16, 2020 | Wednesday, July 22, 2020 |
| July 16 – 31, 2020 | Monday, August 3, 2020 | Friday, August 7, 2020 |
| August 1 – 15, 2020 | Friday, August 14, 2020 | Thursday, August 20, 2020 |
| August 16 – 31, 2020 | Monday, August 31, 2020 | Friday, September 4, 2020 |
| September 1 – 15, 2020 | Wednesday, September 16, 2020 | Tuesday, September 22, 2020 |
| September 16 – 30, 2020 | Thursday, October 01, 2020 | Wednesday, October 7, 2020 |
| October 1 – 15, 2020 | Friday, October 16, 2020 | Thursday, October 22, 2020 |
| October 16 – 31, 2020 | Friday, October 30, 2020 | Friday, November 6, 2020 |
| November 1 – 15, 2020 | Monday, November 16, 2020 | Friday, November 20, 2020 |
| November 16 – 30, 2020 | Tuesday, December 1, 2020 | Monday, December 7, 2020 |
| December 1 – 15, 2020 | Wednesday, December 16, 2020 | Tuesday, December 22, 2020 |
| December 16 – 31, 2020 | Thursday, December 31, 2020 | Thursday, January 7, 2021 |
*RCUH Payroll Deadlines are strictly enforced – NO EXCEPTIONS and dates in bold indicate Advance Payroll Deadlines.
TO: RCUH Principal Investigators and HR Portal Users
RCUH is pleased to announce our new eTimesheet (electronic timesheet) System! A successful pilot group of 140 employees have been reporting their time with the eTimesheet system since November 2019. All remaining RCUH projects and employees will transition to the new system in two scheduled launches:
March 16, 2020: Projects on standard work schedules who opt-in and are approved for the March deployment include:
June 1, 2020: Projects inclusive of:
IF YOUR PROJECT WOULD LIKE TO REQUEST TO OPT-IN TO THE MARCH 16 LAUNCH
If your employees are working a standard work schedule and you would like your project to transition to the RCUH eTimesheet system for the March 16-31, 2020 pay period, action is needed on your part. Please fill in the attached Project Request to Transition to eTimesheets: March 16, 2020 form and return to RCUH Human Resources by Thursday, February 27th via email at [email protected].
Once your respective projects have been confirmed for the March 16, 2020 launch, the PI and project staff with HR Portal Access to the respective DC’s will be contacted by RCUH confirming the transition on March 16, 2020 and provided additional information.
TRAINING (IN-PERSON OR ONLINE)
In-person training will be offered on O‘ahu, Maui, and Hawai‘i Island during the first two weeks of March with the option to attend virtually, via Zoom webcast:
| Date | Location | Time |
| Monday, March 2 | Windward Community College, Kuhina 115 | 9:30 AM – 11:30 AM |
| Tuesday, March 3 | UH Manoa, Kuykendall 101 | 9:00 AM – 11:00 AM |
| Thursday, March 5 | Online Only | 1:30 PM – 3:30 PM |
| Friday, March 6 | IFA Hilo, IFA Auditorium | 9:00 AM – 11:00 AM (Afternoon session has been canceled ) |
| Wednesday, March 11 | UH Manoa, Kuykendall 101 | 9:00 AM – 11:00 AM |
| Thursday, March 12 | UH Cancer Center, Sullivan Conference Center | 9:00 AM – 11:00 AM |
| Friday, March 13 (CANCELED) |
UH Maui College, Ka Lama Room 103 | 1:00 PM – 3:00 PM |
| Wednesday, March 25 | Q&A session (Online Only) | 10:00 AM – 12:00 PM |
| Tuesday, March 31 | Q&A session (Online Only) | 9:00 AM – 11:00 AM |
The first hour of each training session is intended for both employees and supervisors, while the second hour is for supervisors only. Registration is required for either type of session and is available in the RCUH Training Portal on the RCUH website.
IMPORTANT:
In order to be considered for inclusion in the March 16, 2020 eTimesheet launch, your project must take action. Please complete and submit the attached request form by Thursday, February 27. Upon review and approval, your project will be notified with a confirmation of the date of your eTimesheet transition. If you do not respond, your project will be transitioned on June 1, 2020. For those projects in the June 1, 2020 launch, additional training will be scheduled in May 2020.
If you have any questions or concerns about the RCUH eTimesheet, please contact RCUH Human Resources at (808) 956-3100 or [email protected].
Attachment: RCUH Project Request to Transition to eTimesheets.pdf
All RCUH Human Resources online systems will be down on Saturday, 02/22/20 at 5:00 AM (HST) to 10:00 AM (HST) for system maintenance.
This will include:
We apologize for any inconveniences this may cause.
If you have any questions, please contact [email protected].
To: All RCUH Employees and HR Portal Users
RCUH is pleased to announce the launch of our new eTimesheets! A Pilot Group has begun using the eTimesheet in fall of 2019. Remaining projects will transition to the new system in two scheduled rollouts:
eTimesheets will be located in Employee Self-Service (ESS) so please prepare for this launch by ensuring you have access to ESS. If you’re unable to log-in to ESS, please email [email protected] or call (808) 956-8900. Principal Investigators and Designated Authorities will continue to submit eTimesheets to RCUH Human Resources using the HR Portal.
With the new eTimesheet, each employee will need to know:
Projects selected for the March 16, 2020 rollout will receive a separate email with further information in the next few weeks (PIs will also receive a notice from HR). In-person training will be offered on O‘ahu, Maui, and Hawai‘i Island during the first two weeks of March in addition to live webinars that can be attended/viewed from your desktop or mobile device.
Stay tuned for further details!
Your RCUH timesheets for 2020 are available on the Employee Self-Service Portal (ESS). Log in to ESS and you will find your timesheets under “Actions & Forms” or if you have difficulty logging into your ESS, you may also find the timesheet on the RCUH website in Policies & Procedures > Document Library > 3.00 Human Resources > Timesheets.
For your convenience, we are providing you with the RCUH timesheets, RCUH Payroll Deadlines and Pay Days for 2020:
| Timesheet | RCUH Payroll Deadline
12:00 noon* |
Pay Day |
| February 16 – 29, 2020 | Monday, March 2, 2020 | Friday, March 6, 2020 |
| March 1 – 15, 2020 | Monday, March 16, 2020 | Friday, March 20, 2020 |
| March 16 – 31, 2020 | Wednesday, April 1, 2020 | Tuesday, April 7, 2020 |
| April 1 – 15, 2020 | Thursday, April 16, 2020 | Wednesday, April 22, 2020 |
| April 16 – 30, 2020 | Friday, May 1, 2020 | Thursday, May 7, 2020 |
| May 1 – 15, 2020 | Monday, May 18, 2020 | Friday, May 22, 2020 |
| May 16 – 31, 2020 | Monday, June 1, 2020 | Friday, June 5, 2020 |
| June 1 – 15, 2020 | Tuesday, June 16, 2020 | Monday, June 22, 2020 |
| June 16 – 30, 2020 | Tuesday, June 30, 2020 | Tuesday, July 7, 2020 |
| July 1 – 15, 2020 | Thursday, July 16, 2020 | Wednesday, July 22, 2020 |
| July 16 – 31, 2020 | Monday, August 3, 2020 | Friday, August 7, 2020 |
| August 1 – 15, 2020 | Friday, August 14, 2020 | Thursday, August 20, 2020 |
| August 16 – 31, 2020 | Monday, August 31, 2020 | Friday, September 4, 2020 |
| September 1 – 15, 2020 | Wednesday, September 16, 2020 | Tuesday, September 22, 2020 |
| September 16 – 30, 2020 | Thursday, October 01, 2020 | Wednesday, October 7, 2020 |
| October 1 – 15, 2020 | Friday, October 16, 2020 | Thursday, October 22, 2020 |
| October 16 – 31, 2020 | Friday, October 30, 2020 | Friday, November 6, 2020 |
| November 1 – 15, 2020 | Monday, November 16, 2020 | Friday, November 20, 2020 |
| November 16 – 30, 2020 | Tuesday, December 1, 2020 | Monday, December 7, 2020 |
| December 1 – 15, 2020 | Wednesday, December 16, 2020 | Tuesday, December 22, 2020 |
| December 16 – 31, 2020 | Thursday, December 31, 2020 | Thursday, January 7, 2021 |
*RCUH Payroll Deadlines are strictly enforced – NO EXCEPTIONS and dates in bold indicate Advance Payroll Deadlines.
ATTENTION: Principal Investigators & Regular-Status employees at 50-100% FTE
RCUH is now coordinating one-hour Individual/Employee Retirement (GRA/SRA) Plan Advisory Sessions with TIAA in Maui from February 25th – February 27th. Regardless of your current status – whether you are a long-time employee, just hired, or somewhere in between – it is never too early or too late to consider retirement planning. During these personalized sessions, you will be able to discuss your personal financial/retirement goals with a TIAA Financial Consultant on a free and confidential basis.
Because these sessions are being held during normal business hours, all employees must notify their PIs and supervisors if they would like to attend. We encourage Principal Investigators to allow their employees to attend the TIAA Advisory Sessions, if requested.
For employees unfamiliar with the SRA (Supplemental Retirement Annuity) plan, please note that unlike the GRA (Group Retirement Annuity) plan, there is no 12-month waiting period and you may enroll or make changes to your election at any time during the year. The SRA plan with TIAA is considered a 403(b) tax-deferred annuity plan which allows an employee to make contributions via payroll deduction from his/her pre-tax earnings over and above the amount being accumulated under the RCUH basic retirement plan (GRA).
For more information about the GRA and SRA plans, please review Policy 3.560 RCUH Retirement Plans.
We have reserved the following dates and times for individual sessions:
| Dates | Location | Times |
|
February 25th |
Vanguard, Maui Research & Technology Center 590 Lipoa Parkway, Bldg A, RM 232 Kihei, HI 96753 |
9:00am – 4:00pm |
|
February 26th |
UH Maui College Laulima Room 225 310 W Kaahumanu Ave, Kahului, HI 96731 |
9:00am – 4:00pm |
|
February 27th |
Pacific Disaster Center 1305 Holopono St, #2 Ka`ana Room Kihei, HI 96753 |
9:00am – 4:00pm |
To schedule an appointment, please see below:
Click here to schedule an appointment with a Financial Consultant
If you have questions or are unable to schedule an appointment online, please call TIAA’s Service and Scheduling Group at (800) 732-8353 Mon-Fri 6am – 3pm Hawaiʻi Standard Time.
Relevant Forms and Documents:
TIAA-SRA Supplemental Retirement Annuity – Agreement for Salary Reduction Form (B-6)
Meetings are accessible for individuals with disabilities. Individuals who require special needs accommodations may request assistance in writing to [email protected] prior to the scheduled meeting.
Future TIAA Individual Advisory Session Dates and Locations for CY 2020*:
May 12 – 14 (Hilo)
July 14 – 16 (Hilo)
July 28 – 30 (Oahu – JABSOM)
August 11 – 13 (Maui)
September 1 – 3 (Oahu – Burns Hall)
October 6 – 8 (Oahu – JABSOM)
December 8 – 10 (Hilo)
*Dates/Locations for TIAA Individual Retirement Sessions may be scheduled to change