Your RCUH timesheets for the remainder of 2019 are available on the Employee Self-Service Portal (ESS). Log in to ESS and you will find your timesheets under “Actions & Forms” or if you have difficulty logging into your ESS, you may also find the timesheet on the RCUH website in Policies & Procedures > Document Library > 3.00 Human Resources > Timesheets.

For your convenience, we are providing you with the RCUH timesheets, RCUH Payroll Deadlines, and Pay Days for the rest of 2019:

Timesheet	RCUH Payroll Deadline 12:00 noon*	Pay Day
September 16 – 30, 2019	Tuesday, October 01, 2019	October 7, 2019
October 1 – 15, 2019	Wednesday, October 16, 2019	October 22, 2019
October 16 – 31, 2019	Friday, November 01, 2019	November 7, 2019
November 1 – 15, 2019	Monday, November 18, 2019	November 22, 2019
November 16 – 30, 2019	Monday, December 02, 2019	December 6, 2019
December 1 – 15, 2019	Thursday, December 16, 2019	December 20, 2019
December 16 – 31, 2019	Tuesday, December 31, 2019	January 7, 2020

*RCUH Payroll Deadlines are strictly enforced – NO EXCEPTIONS and dates in bold indicate Advance payroll deadlines.

Your Project’s Payroll Deadlines may vary, please check with your Principal Investigator, Supervisor or Project’s timekeeper for your project’s timesheet deadline**

If you have any questions or concerns, please do not hesitate to contact us at [email protected] or 956-7624.

Your RCUH timesheets for the remainder of 2019 are available on the Employee Self-Service Portal (ESS). Log in to ESS and you will find your timesheets under “Actions & Forms” or if you have difficulty logging into your ESS, you may also find the timesheet on the RCUH website in Policies & Procedures > Document Library > 3.00 Human Resources > Timesheets.

For your convenience, we are providing you with the RCUH timesheets, RCUH Payroll Deadlines, and Pay Days for the rest of 2019:

Timesheet	RCUH Payroll Deadline 12:00 noon*	Pay Day
September 1 – 15, 2019	Monday, September 16, 2019	September 20, 2019
September 16 – 30, 2019	Tuesday, October 01, 2019	October 7, 2019
October 1 – 15, 2019	Wednesday, October 16, 2019	October 22, 2019
October 16 – 31, 2019	Friday, November 01, 2019	November 7, 2019
November 1 – 15, 2019	Monday, November 18, 2019	November 22, 2019
November 16 – 30, 2019	Monday, December 02, 2019	December 6, 2019
December 1 – 15, 2019	Thursday, December 16, 2019	December 20, 2019
December 16 – 31, 2019	Tuesday, December 31, 2019	January 7, 2020

*RCUH Payroll Deadlines are strictly enforced – NO EXCEPTIONS and dates in bold indicate Advance payroll deadlines.

Your Project’s Payroll Deadlines may vary, please check with your Principal Investigator, Supervisor or Project’s timekeeper for your project’s timesheet deadline**

If you have any questions or concerns, please do not hesitate to contact us at [email protected] or 956-7624.

TO:  All Principal Investigators Who Did Not Turn In Their Employees’ 2018-2019 Performance Evaluations 

The RCUH will provide Principal Investigators with a final chance to turn in all employees’ 2019 Annual Performance Evaluations in order to be eligible for the 2019 pay increases/adjustments. The deadline to turn in the Performance Evaluations is September 13, 2019.

RCUH Performance Evaluations:

• Short Form(may be used for all employees)
• Long Form(for exempt employees – supervisory or non-supervisory employees)

We will open up the Online Pay Award/Personnel Action Form (PA/PAF) on September 23, 2019 via the Human Resources Portal. The PA/PAF will allow for the following options:

• Pay Increase to Base Salary and/or One-Time Payment effective October 1, 2019
• Retroactive One-Time Payment for the duration of July 1, 2019 through September 30, 2019 (only if a percent increase to base is provided)

All PA/PAF’s must be initiated and approved via the PA/PAF on the Human Resources Portal no later than October 8, 2019.

If you have any questions, please contact the RCUH Human Resources staff for further assistance.

Name	Phone	Email
Sharon Vong	956-0871	[email protected]
Jennifer Lin	956-7106	[email protected]
Taylor Sumi	956-6318	[email protected]

Relevant RCUH Policies and Announcement:

• 2019 Annual Performance Evaluation Key Dates and Deadlines
• 3.410 RCUH 12-Month/Needs-Based Performance Evaluations
• 3.360 RCUH Performance-Based Compensation

Your RCUH timesheets for the remainder of 2019 are available on the Employee Self-Service Portal (ESS). Log in to ESS and you will find your timesheets under “Actions & Forms” or if you have difficulty logging into your ESS, you may also find the timesheet on the RCUH website in Policies & Procedures > Document Library > 3.00 Human Resources > Timesheets.

For your convenience, we are providing you with the RCUH timesheets, RCUH Payroll Deadlines, and Pay Days for the rest of 2019:

Timesheet	RCUH Payroll Deadline 12:00 noon*	Pay Day
August 16 – 31, 2019	Friday, August 30, 2019	September 6, 2019
September 1 – 15, 2019	Monday, September 16, 2019	September 20, 2019
September 16 – 30, 2019	Tuesday, October 01, 2019	October 7, 2019
October 1 – 15, 2019	Wednesday, October 16, 2019	October 22, 2019
October 16 – 31, 2019	Friday, November 01, 2019	November 7, 2019
November 1 – 15, 2019	Monday, November 18, 2019	November 22, 2019
November 16 – 30, 2019	Monday, December 02, 2019	December 6, 2019
December 1 – 15, 2019	Thursday, December 16, 2019	December 20, 2019
December 16 – 31, 2019	Tuesday, December 31, 2019	January 7, 2020

*RCUH Payroll Deadlines are strictly enforced – NO EXCEPTIONS and dates in bold indicate Advance payroll deadlines.

Your Project’s Payroll Deadlines may vary, please check with your Principal Investigator, Supervisor or Project’s timekeeper for your project’s timesheet deadline**

If you have any questions or concerns, please do not hesitate to contact us at [email protected] or 956-7624.

Reminder: June 1-November 30 is hurricane season. For more information on Hurricane Erick and Tropical Storm Flossie, please visit the NOAA Central Pacific Hurricane Center and take the time to review your family emergency plan.

Employees are encouraged to sign up for UH Alert to be informed via text message about emergency situations affecting the 10 UH campuses http://hawaii.edu/alert. Notifications affecting UH campuses will be posted at https://www.hawaii.edu/emergency/.

If a project is unable to offer work to their RCUH employees due to unforeseen disruptions, please follow the guidelines provided in the Unforeseen Disruption in Work Schedules Memorandum.

Please contact (808) 956-3100 or [email protected] if you have any questions.

Your RCUH timesheets for the remainder of 2019 are available on the Employee Self-Service Portal (ESS). Log in to ESS and you will find your timesheets under “Actions & Forms” or if you have difficulty logging into your ESS, you may also find the timesheet on the RCUH website in Policies & Procedures > Document Library > 3.00 Human Resources > Timesheets.

For your convenience, we are providing you with the RCUH timesheets, RCUH Payroll Deadlines, and Pay Days for the rest of 2019:

Timesheet	RCUH Payroll Deadline 12:00 noon*	Pay Day
August 1 – 15, 2019	Thursday, August 15, 2019	August 22, 2019
August 16 – 31, 2019	Friday, August 30, 2019	September 6, 2019
September 1 – 15, 2019	Monday, September 16, 2019	September 20, 2019
September 16 – 30, 2019	Tuesday, October 01, 2019	October 7, 2019
October 1 – 15, 2019	Wednesday, October 16, 2019	October 22, 2019
October 16 – 31, 2019	Friday, November 01, 2019	November 7, 2019
November 1 – 15, 2019	Monday, November 18, 2019	November 22, 2019
November 16 – 30, 2019	Monday, December 02, 2019	December 6, 2019
December 1 – 15, 2019	Thursday, December 16, 2019	December 20, 2019
December 16 – 31, 2019	Tuesday, December 31, 2019	January 7, 2020

*RCUH Payroll Deadlines are strictly enforced – NO EXCEPTIONS and dates in Bold indicate Advance payroll deadlines.

Your Project’s Payroll Deadlines may vary, please check with your Principal Investigator, Supervisor or Project’s timekeeper for your project’s timesheet deadline**

If you have any questions or concerns, please do not hesitate to contact us at [email protected] or 956-7624.

ATTENTION:  Principal Investigators & Regular-Status employees at 50-100% FTE

RCUH Human Resources Department is now coordinating one-hour Individual/Employee Retirement (GRA/SRA) Plan Advisory Sessions with TIAA at UH Manoa from August 13th – 15th.  Regardless of your current status – whether you are a long-time employee, just hired, or somewhere in between – it is never too early or too late to consider retirement planning. During these personalized sessions, you will be able to discuss your personal financial/retirement goals with a TIAA Financial Consultant on a free and confidential basis.

Because these sessions are being held during normal business hours, all employees must notify their PIs and supervisors if they would like to attend. We encourage Principal Investigators to allow their employees to attend the TIAA Advisory Sessions, if requested.

For employees unfamiliar with the SRA (Supplemental Retirement Annuity) plan, please note that unlike the GRA (Group Retirement Annuity) plan, there is no 12-month waiting period and you may enroll or make changes to your election at any time during the year. The SRA plan with TIAA is considered a 403(b) tax-deferred annuity plan which allows an employee to make contributions via payroll deduction from his/her pre-tax earnings over and above the amount being accumulated under the RCUH basic retirement plan (GRA).

For more information about the GRA and SRA plans, please review Policy 3.560 RCUH Retirement Plans.

We have reserved the following dates and times for individual sessions:

Dates	Location	Times
August 13th – August 15th	UH Manoa Burns Hall 1601 East West Road, Room 4012 Honolulu, HI 96848	9:00am – 4:00pm

To schedule an appointment, please see below: 

Click here to schedule an appointment with a Financial Consultant

If you have questions or are unable to schedule an appointment online, please call TIAA’s Service and Scheduling Group at (800) 732-8353 Mon-Fri 6am – 3pm Hawaiʻi Standard Time.

Relevant Forms and Documents:

TIAA-SRA Supplemental Retirement Annuity – Agreement for Salary Reduction Form (B-6)

Meetings are accessible for individuals with disabilities.  Individuals who require special needs accommodations may request assistance in writing to [email protected] prior to the scheduled meeting.

Future TIAA Individual Advisory Session Dates and Locations for CY 2019*:
September 10^th – 12^th (Hilo)

October 1^st – 3^rd (Oahu – JABSOM)

November 5^th – 7^th (Oahu – UHM Burns Hall)

December 10^th – 12^th (Hilo)

*Dates/Locations for TIAA Individual Retirement Sessions may be scheduled to change

Your RCUH timesheet is available on the Employee Self-Service Portal (ESS). Log in to ESS and you will find your timesheets under “Actions & Forms” or if you have difficulty logging into your ESS, you may also find the timesheet on the RCUH website in the News Section: Human Resources Announcements on the first working day of each pay period (see link below).  Payroll Deadlines are strictly enforced – NO EXCEPTIONS

Click here for the July 16-31, 2019 Timesheet
RCUH Payroll Deadline is August 1, 2019 12:00PM

Payday for this timesheet is August 7, 2019

Your Project’s Payroll Deadlines may vary, please check with your Principal Investigator, Supervisor or Project’s timekeeper for your project’s timesheet deadline**

If you have any questions or concerns, please do not hesitate to contact us at [email protected] or 956-7624.

All RCUH Human Resources online systems will be down on Friday, 7/19/19 at 6:00 PM (HST) to 10:00 PM (HST) for system maintenance.

This will include:

• Human Resources Portal
• Employee Self Service (ESS)
• Careers/Recruiting
• New Hire Documents (EHS)

We apologize for any inconveniences this may cause.

If you have any questions, please contact Taylor Sumi at [email protected].

To: All RCUH Employees (75% FTE and above), RCUH Projects

From: RCUH Human Resources – Employee Benefits Section 

Please note that effective July 1^st, we have transitioned our Group Life Insurance (RCUH Policy 3.540) and Long Term Disability (RCUH Policy 3.570) from The Standard to MetLife.

What this means to RCUH employees and project staff:

• New EAP Vendor and Procedure: Detailed Instructions for using the EAP
• Updated Eligibility for Long-Term Disability Benefit for non-US Citizens working outside the US and Canada
• Update your Life Insurance Beneficiary on file using the RCUH Life Insurance Change Form (B-5L) (Section II: Life Insurance Beneficiary Designation) and return to RCUH Employee Benefits at [email protected]
• Additional Benefits included in the Life Insurance Program:
  • Grief Counseling
  • Funeral Discounts and Planning Services
  • Beneficiary Claim Assistance
  • Life Settlement Account
  • Self-service online legal documentation preparation (wills, living will, power of attorney, etc.)
  • Retirement Planning

Please contact RCUH Employee Benefits with any questions or concerns about this transition.

E-mail: [email protected]

Phone: (808) 956-2326 or (808) 956-6979