ATTENTION:  Principal Investigators & Regular-Status employees at 50-100% FTE

RCUH Human Resources Department is now coordinating one-hour Individual/Employee Retirement (GRA/SRA) Plan Advisory Sessions with TIAA in Maui from July 23^rd – 25^th.  Regardless of your current status – whether you are a long-time employee, just hired, or somewhere in between – it is never too early or too late to consider retirement planning. During these personalized sessions, you will be able to discuss your personal financial/retirement goals with a TIAA Financial Consultant on a free and confidential basis.

Because these sessions are being held during normal business hours, all employees must notify their PIs and supervisors if they would like to attend. We encourage Principal Investigators to allow their employees to attend the TIAA Advisory Sessions, if requested.

For employees unfamiliar with the SRA (Supplemental Retirement Annuity) plan, please note that unlike the GRA (Group Retirement Annuity) plan, there is no 12-month waiting period and you may enroll or make changes to your election at any time during the year. The SRA plan with TIAA is considered a 403(b) tax-deferred annuity plan which allows an employee to make contributions via payroll deduction from his/her pre-tax earnings over and above the amount being accumulated under the RCUH basic retirement plan (GRA).

For more information about the GRA and SRA plans, please review Policy 3.560 RCUH Retirement Plans.

We have reserved the following dates and times for individual sessions:

 To schedule an appointment, please see below:

 Click here to schedule an appointment with a Financial Consultant

 If you have questions or are unable to schedule an appointment online, please call TIAA’s Service and Scheduling Group at (800) 732-8353 Mon-Fri 6am – 3pm Hawaiʻi Standard Time.

Relevant Forms and Documents:

TIAA-SRA Supplemental Retirement Annuity – Agreement for Salary Reduction Form (B-6)

Meetings are accessible for individuals with disabilities.  Individuals who require special needs accommodations may request assistance in writing to [email protected] prior to the scheduled meeting.

 Future TIAA Individual Advisory Session Dates and Locations for CY 2019*:

August 13^th – 15^th (Oahu – UHM Burns Hall)
September 10^th – 12^th (Hilo)
October 1^st – 3^rd (Oahu – JABSOM)
November 5^th – 7^th (Oahu – UHM Burns Hall)
December 10^th – 12^th (Hilo)

*Dates/Locations for TIAA Individual Retirement Sessions may be scheduled to change

Your RCUH timesheet is available on the Employee Self-Service Portal (ESS). Log in to ESS and you will find your timesheets under “Actions & Forms” or if you have difficulty logging into your ESS, you may also find  the timesheet on the RCUH website in the News Section: Human Resources Announcements on the first working day of each pay period (see link below).  Payroll Deadlines are strictly enforced – NO EXCEPTIONS

Click here for the July 1-15, 2019 Timesheet
RCUH Payroll Deadline is July 16, 2019 12:00 PM

Payday for this timesheet is July 22, 2019

Your Project’s Payroll Deadlines may vary, please check with your Principal Investigator, Supervisor or Project’s timekeeper for your project’s timesheet deadline**

If you have any questions or concerns, please do not hesitate to contact us at [email protected] or 956-7624.

NOTE: This is only applicable for those who submitted Annual Performance Evaluations by the June 14th deadline and are providing their employees with pay increases or one-time payments effective July 1, 2019. Pay adjustments are applicable to RCUH Regular-status employees (regardless of FTE) who successfully passed their probationary status.

TO:  Principal Investigators, Project Administrators and Fiscal Administrators

The online Pay Award/Personnel Action Form (PA/PAF) and Guidelines for salary adjustments effective July 1, 2019 will be available via the Human Resources Portal from June 24, 2019 through July 9, 2019.  Principal Investigators must complete and submit the PA/PAF by Tuesday, July 9, 2019.

To access the online PA/PAF:

• Login to the Human Resources Portal
• Click on “Manage Employees” Tab
• Click on “Annual Pay Awards (PA/PAF)”

The 2019 RCUH Pay Guidelines will be posted on the PA/PAF.  On the PA/PAF, please click “View the PA/PAF Guidelines”.  You will see this link to the right of the distribution code.

NOTE: For pay increases/one-time payments effective October 1, 2019, all performance evaluations must be submitted to RCUH Human Resources by September 13, 2019. The online Pay Award/Personnel Action Form (PA/PAF) will be available via the Human Resources Portal from September 23, 2019 through October 8, 2019.

If you have any questions, please contact one of the RCUH Human Resources staff for further assistance.

Name                              Phone                         Email
Sharon Vong               956-0871                    [email protected]
Jennifer Lin                 956-7106                    [email protected]
Taylor Sumi                956-3318                     [email protected]

Thank you!

Your RCUH timesheet is available on the Employee Self-Service Portal (ESS). Log in to ESS and you will find your timesheets under “Actions & Forms” or if you have difficulty logging into your ESS, you may also find  the timesheet on the RCUH website in the News Section: Human Resources Announcements on the first working day of each pay period (see link below).  Payroll Deadlines are strictly enforced – NO EXCEPTIONS

Click here for the June 16-30, 2019 Timesheet
RCUH Payroll Deadline is June 28, 2019 12:00PM

Payday for this timesheet is July 5, 2019

Your Project’s Payroll Deadlines may vary, please check with your Principal Investigator, Supervisor or Project’s timekeeper for your project’s timesheet deadline**

If you have any questions or concerns, please do not hesitate to contact us at [email protected] or 956-7624.

Commencing with the June 1-15, 2019 Pay Period you will be able to obtain your RCUH timesheets by logging into your Employee Self-Service Portal. Timesheets will be located under “Actions & Forms”.

We will continue to have the RCUH timesheet available on the RCUH website in the News Section: Human Resources Announcements on the first working day of each pay period.

Click here for the June 1-15 2019 Timesheet
RCUH Payroll Deadline is June 17, 2019 12:00PM

Payday for this timesheet is June 21, 2019

**Project Payroll Deadlines may vary, please check with your specific project for timekeeping procedures and deadlines**

**Payroll Deadlines are strictly enforced – NO EXCEPTIONS**

Click here for the June 16-30, 2019 Timesheet

If you have any questions or concerns, please do not hesitate to contact us at [email protected] or 956-3100.

ATTENTION:  Principal Investigators & Regular-status employees 50-100% FTE

RCUH Human Resources Department is now coordinating one-hour Individual/Employee Retirement Counseling Sessions with TIAA at JABSOM from June 4^th to June 6^th.  Regardless of your current status – whether you are a long-time employee, just hired, or somewhere in between – it is never too early or too late to consider retirement planning. During these personalized sessions, you will be able to discuss your personal financial/retirement goals with a TIAA Financial Consultant on a free and confidential basis.

Because these sessions are being held during normal business hours, all employees must notify their PIs and supervisors if they would like to attend. We encourage Principal Investigators to allow their employees to attend the TIAA Counseling Sessions, if requested.

For employees unfamiliar with the SRA (Supplemental Retirement Annuity) plan, there is no 12-month waiting period and you may enroll or make changes to your election at any time during the year. The SRA plan with TIAA is considered a 403(b) tax-deferred annuity plan which allows an employee to make contributions via payroll deduction from his/her pre-tax earnings over and above the amount being accumulated under the RCUH basic retirement plan (GRA).

For more information about the GRA and SRA plans, please review Policy 3.560 RCUH Retirement Plans.

We have reserved the following dates and times for individual sessions:

 To schedule an appointment, please see below: 

Click here to schedule an appointment with a Financial Consultant

 If you have questions or are unable to schedule an appointment online, please call TIAA’s Service and Scheduling Group at (800) 732-8353 Mon-Fri 6am – 3pm Hawaiʻi Standard Time.

Relevant Forms and Documents:

TIAA-SRA Supplemental Retirement Annuity – Agreement for Salary Reduction Form (B-6)

Meetings are accessible for individuals with disabilities.  Individuals who require special needs accommodations may request assistance in writing to [email protected] prior to the scheduled meeting. 

Future TIAA Individual Counseling Session Dates and Locations for CY 2019*:

July 23^rd – 25^th (Maui)

August 13^th – 15^th (Oahu – UHM Burns Hall)

September 10^th – 12^th (Hilo)

October 1^st – 3^rd (Oahu – JABSOM)

November 5^th – 7^th (Oahu – UHM Burns Hall)

December 10^th – 12^th (Hilo)

*Dates/Locations for TIAA Individual Retirement Sessions may be scheduled to change

Commencing with the May 16-31, 2019 Pay Period you will be able to obtain your RCUH timesheets by logging into your Employee Self-Service Portal. Timesheets will be located under “Actions & Forms”.

We will continue to have the RCUH timesheet available on the RCUH website in the News Section: Human Resources Announcements on the first working day of each pay period.

Click here for the May 16-31, 2019 Timesheet
RCUH Payroll Deadline is June 3, 2019 12:00PM

Payday for this timesheet is June 7, 2019

**Project Payroll Deadlines may vary, please check with your specific project for timekeeping procedures and deadlines**

**Payroll Deadlines are strictly enforced – NO EXCEPTIONS**

Click here for the June 1-15, 2019 Timesheet

If you have any questions or concerns, please do not hesitate to contact us at [email protected] or 956-3100.

Friendly reminder to please submit any Benefits Enrollment/Change election forms to RCUH by this Wednesday, May 15. RCUH’s 2019 Benefits Open Enrollment period is May 1-15, 2019 for the plan year July 1, 2019 – June 30, 2020.

** NEW: All employees who wish to waive health benefits must submit the Open Enrollment RCUH Group Health Waiver Form (B-5Wb) to RCUH Human Resources as an agreement that he/she is opting to waive health coverage at this time. Even if you have previously waived medical coverage with the RCUH, a new waiver MUST be received for the plan year 2019-2020 or corrective action may occur.

** NEW: Applicable to Employees at least 75% FTE ONLY

Life Insurance and Long-Term Disability Insurance – (MUST UPDATE BENEFICIARY DESIGNATION)

Effective July 1, 2019, RCUH will be moving from our current Life Insurance and Long-Term Disability Insurance coverage with The Standard to a new carrier – MetLife. In anticipation of this transition, we are requesting all employees who are at least 75% FTE to confirm/update their life insurance beneficiary or beneficiaries by completing the Open Enrollment RCUH Life Insurance Change Form (B-5L).

If you have any questions, please contact [email protected].