As we wind down 2018, we would like to provide you a courtesy reminder to update your personal information as it will affect your 2018 W-2.  If you need to make any changes, you are able to do so in “Employee Self Service (ESS)” by Sunday, January 20, 2019.  Please make note of blackout periods when changes are not allowed in ESS. After this time, information on file will be processed as is.

Also, we recommend you consent to an electronic W-2 rather than having it mailed to you.  Electronic W-2s are secure and only available to you in your Employee Self-Service portal.  Electronic W-2 eliminates the risk of your W-2 being lost in the mail, or worse falling into the hands of an Identity Theft.

For your convenience, below is an action checklist list to consider in closing your 2018 obligations:

• Contact Information 
  • Home and Mailing Addresses
  • Phone Numbers
  • Email Addresses

• Tax Status and Withholdings
  • Marital Status
  • Withholding allowances

• Pay Information for 2018
  • Review your last 2 pay statements to ensure all information including benefit deductions are correct
  • Report any discrepancies to your Principal Investigator or Project Administrator immediately, no later than December 10, 2018
  • All corrections or adjustments must be processed along with the December 1 – 15, 2018 pay period (last pay period in 2018)

• Consent to receive electronic W-2s
  • In order to receive your tax documents electronically a ONE-TIME consent is required (Click here for instructions)
  • Consent can be done in ESS

Please remember it is your responsibility to ensure that your information is up-to-date.  If you have any questions, please feel free to contact the payroll department at [email protected].

TO:                      Principal Investigators, Fiscal Administrators, Project Administrators

FROM:                  Nelson Sakamoto, Director of Human Resources

Effective January 1, 2019, the Social Security/OASDI maximum wage base will increase to $132,900 up from $128,400 in 2018. Earnings above the Social Security wage base in a given payroll year are not subject to the 6.2% Social Security taxes.  As in prior years, there is no limit to the wages subject to the Medicare tax; therefore, all covered wages are still subject to the 1.45% tax.

The RCUH Policy 3.510 RCUH Fringe Benefits Schedule has been updated to reflect the adjustments to the FICA limit.

Please plan accordingly for these changes. If you have any questions, please feel free to contact RCUH Human Resources at [email protected] or (808) 956-3100.

Memorandum

To: All RCUH Employees

From: Nelson Sakamoto, Director of Human Resources

Please disregard any notice you may have received via email or other means from the University of Hawaiʻi (UH) pertaining to “Enrollment for New Payroll System Begins Today”.  This notice does NOT apply to RCUH employees (regardless of work location, agency or department).

This notice (refer to the attachment) and any similar notice in the future pertains to the conversion of the current State of Hawaiʻi Department of Accounting and General Services’ (DAGS) payroll system to a new DAGS payroll system, which the UH utilizes the DAGS payroll system for all of its employees.

The RCUH runs its own payroll system, which is not part of the University of Hawaiʻi’s or the DAGS payroll system.  If you have any questions, please call me at (808) 956-3100.

Click here to see the memo and UH announcement

ATTENTION:  Principal Investigators & Regular-Status employees 50-100% FTE

Perhaps you have been contemplating enrolling in RCUH’s Supplemental Retirement Annuity (SRA) but need more guidance? Or perhaps you already have a SRA and are deciding whether to increase your contributions? Regardless of your current status, we would like to invite you to attend the upcoming TIAA Individual Retirement Counseling Sessions at the UH Hilo Institute for Astronomy.

We encourage Principal Investigators to allow their employees to attend the TIAA Counseling Sessions if requested.  All employees must notify their PIs and supervisors if they would like to attend, as the sessions are being held during business hours.

If you are currently participating in RCUH’s Group Retirement Annuity (GRA) and/or SRA plans administered through TIAA OR if you are interested in enrolling into a TIAA SRA plan, the RCUH Human Resources Department is now coordinating one-hour Individual/Employee Retirement Counseling Sessions with TIAA.  During these meetings, you will be able to discuss your personal financial/retirement goals with a TIAA Financial Consultant on a free and confidential basis.

A TIAA representative will be able to assist you with planning for your retirement goals, including:

• Setting realistic goals for key life events and retirement
• Reviewing your investment mix and strategy
• Selecting your TIAA options
• Learning about TIAA retirement income flexibility

For employees unfamiliar with the SRA plan, it is considered a 403(b) tax-deferred annuity plan which allows an employee to make contributions via payroll deduction from his/her pre-tax earnings towards an individual retirement plan (i.e., SRA) through our third-party administrator, TIAA.  Enrolling or making changes to your SRA election may be done at any time during the year.

For more information about the GRA and SRA plans, please review Policy 3.560 RCUH Retirement Plans.

We have reserved the following dates and times for individual sessions:

 To schedule an appointment, please see below:

Click here to schedule an appointment with a Financial Consultant

If you have questions or are unable to schedule an appointment online, please call TIAA’s Service and Scheduling Group at (800) 732-8353 Mon-Fri 6am – 3pm Hawaiʻi Standard Time.

Relevant Forms and Documents:

TIAA-SRA Supplemental Retirement Annuity – Agreement for Salary Reduction Form (B-6)

Meetings are accessible for individuals with disabilities.  Individuals who require special needs accommodations may request assistance in writing to [email protected] prior to the scheduled meeting.

To: Principal Investigators and Project Administrators
From: Nelson Sakamoto, Director of Human Resources

Please find a memorandum applicable for projects planning  to work employees on the General Election Holiday (Tuesday, November 6, 2018).

Contact Nelson Sakamoto e-mail:  [email protected] or (808) 956-6965 with any questions.

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RCUH is excited to kick off this year’s United Way campaign!  We humbly ask for your continued support, because if each and every one of us comes together, we can make a transformative impact in our community.  As one of the largest non-profit organizations in Hawai‘i, Aloha United Way supports a network of 338 member agencies to meet a broad range of health and human service needs across the state.

HOW TO CONTRIBUTE:

RCUH’s statewide United Way campaign allows our employees to donate to various United Way programs. You may contribute to any of the following islands’ United Way campaigns by completing the 2018 RCUH Employee Pledge Form:

2018 Pledge Form applies to the following:

• Aloha United Way (O‘ahu)
• Hawai‘i Island United Way
• Maui United Way
• Kaua‘i United Way

Please make a copy of the completed form for your records and return the original form via encrypted email to [email protected]; or via U.S. Mail to RCUH Human Resources at Burns Hall, 4^th Floor, 1601 East West Road, Honolulu, HI 96848.

Deadline: Wednesday, November 7, 2018 

Contribute via Payroll Deduction:  RCUH employees have the option to contribute to the various statewide United Way campaigns via payroll deduction.  Your payroll deduction will be collectively sent to the United Way Campaign specified by your completed pledge form.  Payroll deduction period is from December 16, 2018 – December 15, 2019.

For Tax Purposes:

• Anyone who donates more than $250 will receive a tax acknowledgement letter from Aloha United Way in February.
• A gift from $1 – $47.99 will receive a thank note via email.
• A gift over $48.00 will receive a thank you note via mail.
• If a payroll deduction pledge is made, please make a copy of your pledge form and use your last paystub of the year to show the charitable donation.

For more information about the individual island campaigns, click on the links below to visit their website or call:

Informational Brochure – Living United

Aloha United Way (808-536-1951)

Maui United Way (808-244-8787)

Kauai United Way (808-245-2043)

Hawaii Island United Way (808-935-6393)

If you have any questions, please contact RCUH Human Resources at (808) 956-6979 or email [email protected].

ATTENTION:  Principal Investigators & Regular-status employees 50-100% FTE

Perhaps you have been contemplating enrolling in RCUH’s Supplemental Retirement Annuity (SRA) but need more guidance? Or perhaps you already have a SRA and received a pay raise so, you are deciding whether or not you would like to increase your contributions? Regardless of your current status, we would like to invite you to attend the upcoming TIAA Individual Retirement Counseling Sessions at the John A. Burns School of Medicine.

We encourage Principal Investigators to allow their employees to attend the TIAA Counseling Sessions if requested.  All employees must notify their PIs and supervisors if they would like to attend, as the sessions are being held during business hours.

If you are currently participating in RCUH’s Group Retirement Annuity (GRA) and/or SRA plans administered through TIAA OR if you are interested in enrolling into a TIAA SRA plan, the RCUH Human Resources Department is now coordinating one-hour Individual/Employee Retirement Counseling Sessions with TIAA.  During these meetings, you will be able to discuss your personal financial/retirement goals with a TIAA Financial Consultant on a free and confidential basis.

A TIAA representative will be able to assist you with planning for your retirement goals, including:

• Setting realistic goals for key life events and retirement
• Reviewing your investment mix and strategy
• Selecting your TIAA options
• Learning about TIAA retirement income flexibility

For employees unfamiliar with the SRA plan, it is considered a 403(b) tax-deferred annuity plan which allows an employee to make contributions via payroll deduction from his/her pre-tax earnings towards an individual retirement plan (i.e., SRA) through our third-party administrator, TIAA.  Enrolling or making changes to your SRA election may be done at any time during the year.

For more information about the GRA and SRA plans, please review Policy 3.560 RCUH Retirement Plans.

We have reserved the following dates and times for individual sessions:

To schedule an appointment, please use our secure website at:

http://www.tiaa-cref.org/schedulenow

If you have questions or are unable to schedule an appointment online, please call TIAA’s Service and Scheduling Group at (800) 732-8353 Mon-Fri 6am – 3pm Hawaiʻi Standard Time.

Relevant Forms and Documents:

TIAA-SRA Supplemental Retirement Annuity – Agreement for Salary Reduction Form (B-6)

Meetings are accessible for individuals with disabilities.  Individuals who require special needs accommodations may request assistance in writing to [email protected] prior to the scheduled meeting.