To: All Principal Investigators Employing RCUH Regular Status Employees on (Maui, Molokai, Lanai Only)

Governor David Ige issued a notice placing non-emergency services State employees  on paid Administrative Leave on Wednesday, September 12, 2018 due to the adverse weather conditions from Tropical Storm Olivia. This notice provides Principal Investigators guidance for time reporting for your RCUH Regular Status employees who work on Maui, Molokai, and Lanai.

Please click here for the memo and additional documents.

To: All Kaiser Permanente Members

Please note Kaiser Permanente has issued the following announcement in anticipation of Tropical Storm Olivia

If you have any questions or concerns regarding your appointment, please contact your local clinic.

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Tropical Storm Olivia Notifications
Information for Employers and Members
Update: September 11, 2018; 3:00 p.m. HT

In anticipation of the approaching storm, Kaiser Permanente has suspended all Neighbor Island travel for providers, staff, and patients today/Tuesday, Sept. 11 and Wednesday, Sept. 12. Patients are being contacted to reschedule their appointments and procedures.

Hawaii Island

• Hilo Clinic will be OPEN for urgent care Tuesday (9/11), and all other Hawaii Island facilities will remain OPEN Tuesday (9/11).
• All Hawaii Island facilities will be OPEN Wednesday (9/12).

Maui

• Kihei and Lahaina Clinics are CLOSED Tuesday (9/11).
• All other Maui facilities are OPEN Tuesday (9/11), including after-hours care.
• All Maui facilities will be CLOSED Wednesday (9/12).

Oahu

• All facilities will be OPEN today (9/11) and Wednesday (9/12).

Kauai

• Lihue Clinic is OPEN today (9/11) and Wednesday (9/12).

PRESCRIPTION REFILLS

In anticipation of the approaching storm, Kaiser Permanente Hawaii continues to encourage members to keep a 14-day supply of critical medications on hand. We’ve adjusted our prescription refill timeline restrictions to ensure they’re able to do so.

Effective immediately, members are able to refill most medications 24 hours a day, 7 days a week by phone at (808) 643-7979 (TTY 711) and online at kp.org/pharmacycenter or through the KP mobile app.

Controlled substances are still subject to approval by your physician and pharmacist.

24/7 NURSE ADVICE LINE

• Hawaii Island: (808) 334-4400
• Maui/Molokai/Lanai: (808) 243-6000
• Oahu: (808) 432-2000
• Kauai: (808) 246-5600
• TTY: 711

Current notifications as of 3:00 PM 09/11/18

Attention: Principal Investigators, Project Administrators, and any individuals involved in the employment process (applicable to Regular-status and Non-recruited hires)

Senate Bill 2351 was signed into law as Act 108, which amends Chapter 378, Hawai‘i Revised Statutes (Employment Practices). Effective January 1, 2019, this amendment prohibits employers from inquiring about a new job applicant’s salary history (previous and current) and relying on an applicant’s salary history when setting pay during the hiring process. Salary history includes any information regarding compensation and benefits (e.g., medical benefits, retirement package).

Effective October 1, 2018, salary history will be removed from the list of required job application information and from recruitment announcements (e.g., bulletin board, RCUH website). To avoid any chance of inadvertent non-compliance (e.g., approved selection after January 1, 2019), any recruitments posted prior to September 30, 2018, must submit their selections to RCUH Human Resources Employment section by November 30, 2018. Failure to submit the selections by that date will result in the cancellation of the recruitments. All recruitments posted from October 1, 2018 will not be affected by this, as the salary history requirement was removed.

If you have any questions, please contact the RCUH Human Resources staff listed below for further assistance.

Attention: All Principal Investigators, Supervisors, Fiscal Administrators and Administrative Staff.

The RCUH Human Resources Department is proud to announce the launch of our updated Attachment B and recruitment request process today!

The Position Requisition Form (PRF) and Attachment B Form are now merged so initiating a Regular-status position may be completed in one fluid process.

The Attachment B Form has been moved from the RCUH Financial Portal to the RCUH Human Resources Portal. If you have a pending Attachment B, please review and approve this in the Human Resources Portal.

System access and email routing for the updated Attachment B and PRF will be based on the current Human Resources Portal user access. If you need access to the Human Resources Portal, please review Policy 3.710 RCUH HR Portal Systems Access and Security and have the Principal Investigator/Project complete and submit this form to [email protected].

Attached below are documents to walk you through the Attachment B Process:

• Attachment B User Guide – this guide will assist you in completing a recruitment for a Regular-status position.
• Overview of Changes – this highlights the improvements you will see in the updated Attachment B and Recruitment Request process.

Additional enhancements were also made to other applications in the RCUH Human Resources Portal. Please see the below attachment for more details:

• New System Enhancements

Please contact the RCUH Human Resources Sections below if you have any questions or need additional information:

We are excited to announce that the RCUH Human Resources Department will be launching the updated Attachment B and recruitment request process on Monday, September 10, 2018.

In preparation for this, the Human Resources Portal will be down from Friday, September 7, 2018 at 6:00 PM (HST) to Monday, September 10, 2018 at 6:00 AM (HST):

The Careers/Job Postings site and New Hire Documents (EHS) system will continue to be accessible for users.

We apologize for any inconvenience this may cause. If you have any questions, please contact Stacie Kondo at (808) 956-8953 or [email protected].

Attention: All Principal Investigators, Supervisors, Fiscal Administrators and Administrative Staff

The RCUH Human Resources Department is proud to announce the launch of our updated Attachment B and recruitment request process on September 10, 2018. The Position Requisition Form (PRF) and Attachment B Form will merge so initiating a Regular-status position will become one fluid process. The Attachment B Form will also move from the RCUH Financial Portal to the RCUH Human Resources Portal.

Attached below are documents to walk you through the Attachment B Process:

• Attachment B User Guide – this guide will assist you in completing a recruitment for a Regular-Status position.
• Overview of Changes – this highlights the improvements you will see in the updated Attachment B and Recruitment Request process.

Additional enhancements were also made to other applications in the RCUH Human Resources Portal. Please see the below attachment for more detail:

• New System Enhancements

Please contact the RCUH Human Resources Sections below if you have any questions or need additional information:

If you need access to the HR Portal, please review Policy 3.710 RCUH HR Portal Systems Access and Security and have the Principal Investigator/Project complete and submit this form to [email protected].

ATTENTION:  Principal Investigators & Regular-status employees 50-100% FTE

With the new Fiscal Year in full swing, we would like to encourage RCUH employees to review their current retirement contributions! Perhaps you have been contemplating enrolling in RCUH’s Supplemental Retirement Annuity (SRA) but need more guidance? Or perhaps you already have a SRA and received a pay raise so, you are deciding whether or not you would like to increase your contributions? Regardless of your current status, we would like to invite you to attend the upcoming TIAA Individual Retirement Counseling Sessions at UH Maui College and Pacific Disaster Center.

We encourage Principal Investigators to allow their employees to attend the TIAA Counseling Sessions if requested.  All employees must notify their PIs and supervisors if they would like to attend, as the sessions are being held during business hours.

If you are currently participating in RCUH’s Group Retirement Annuity (GRA) and/or SRA plans administered through TIAA OR if you are interested in enrolling into a TIAA SRA plan, the RCUH Human Resources Department is now coordinating one-hour Individual/Employee Retirement Counseling Sessions with TIAA.  During these meetings, you will be able to discuss your personal financial/retirement goals with a TIAA Financial Consultant on a free and confidential basis.

A TIAA representative will be able to assist you with planning for your retirement goals, including:

• Setting realistic goals for key life events and retirement
• Reviewing your investment mix and strategy
• Selecting your TIAA options
• Learning about TIAA retirement income flexibility

For employees unfamiliar with the SRA plan, it is considered a 403(b) tax-deferred annuity plan which allows an employee to make contributions via payroll deduction from his/her pre-tax earnings towards an individual retirement plan (i.e., SRA) through our third-party administrator, TIAA.  Enrolling or making changes to your SRA election may be done at any time during the year.

For more information about the GRA and SRA plans, please review Policy 3.560 RCUH Retirement Plans.

We have reserved the following dates and times for individual sessions:

To schedule an appointment, please use our secure website at:

http://www.tiaa-cref.org/schedulenow

If you have questions or are unable to schedule an appointment online, please call TIAA’s Service and Scheduling Group at (800) 732-8353 Mon-Fri 6am – 3pm Hawaiʻi Standard Time.

Relevant Forms and Documents:

TIAA-SRA Supplemental Retirement Annuity – Agreement for Salary Reduction Form (B-6)

Meetings are accessible for individuals with disabilities.  Individuals who require special needs accommodations may request assistance in writing to [email protected] prior to the scheduled meeting.

The RCUH HR Offices will be closed on Thursday August 23rd and Friday August 24th.

Please note the RCUH email and Human Resources online systems *may* be shut down the afternoon of Friday, August 24th as a precautionary measure due to pending adverse weather conditions from Hurricane Lane.

This will include:

• All RCUH Email Addresses (sending and receiving)
• Human Resources Portal
• Employee Self Service (ESS)
• Careers/Recruiting
• New Hire Documents (EHS)

Due to our closure and potential system shut down, we will be accepting online HR Portal transactions and Personnel Action Forms for the 8/16/18 – 8/31/18 pay period until 12:00 pm, Tuesday, August 28th. 

Regarding open recruitments (not including expedited requests) scheduled to close between now and Tuesday, August 28th, RCUH will extend the posting date to Wednesday, August 29th.

We apologize for any inconveniences this may cause. We are anticipating the payroll deadline/timesheet submittal to remain as is, but will provide notification should this change.

If you have any questions, please contact Stacie Kondo at [email protected] or RCUH Information Systems at [email protected].