Category: HR

April 25, 2024 (10:00am HST) RCUH HR Recruitment Online Training Refresher

To: RCUH Principal Investigators and Project Staff

The RCUH Human Resources Recruitment Team is hosting an informative online session on Thursday, April 25, 2024 at 10:00am (HST).  Join us for some helpful tips and hear about recent updates to ensure a smooth recruitment process.  Attendees will be provided with a summarized Recruitment Reference Guide.  Topics will include:

  • General Overview of the Recruitment Process
  • How to Submit & New Features on the Recruitment Request
  • Next Steps After a Position is Posted
  • Other Recruitment Processes
  • Q&A

Principal Investigators and primary RCUH project representatives are welcome to join.  Whether you are new to the recruitment process or haven’t submitted a request in a while, this refresher will offer insights and takeaways for your next recruitment.  Over the past few years, Recruitment has focused on streamlining procedures by updating processes based on feedback from projects.  Our goals are to offer tips for a smooth recruitment, share updates on our processes, and to strengthen our project relationship. 

WEBINAR REGISTRATION IS NOW OPEN!  Please click this link to register.  Registration will close at 2:00pm (HST) on Monday, April 22, 2024.  

Check out our refreshed Careers page, which has replaced our previous Job Postings, Application Instructions, and FAQ’s pages, under the Work column of our RCUH home page.  Applicants can learn what it means to work at RCUH, as well as review our job listings and frequently asked questions all in one location.  

If you have any questions, please contact RCUH Recruitment at [email protected].

Nominations Open for 2024 Outstanding Employees of the Year Awards

NOMINATE YOUR PROJECT STAFF FOR THE 2024 RCUH OUTSTANDING EMPLOYEES OF THE YEAR AWARDS

These awards encourage, recognize, and reward RCUH employees who have made demonstrable, significant, and exemplary contributions to their project during the past fiscal year (July 2024–June 2024) or years. The nominee(s) must be in a Regular-status position, employed by the nominating program for at least one (1) year, have passed their new hire probation period, and in good standing.

CATEGORIES

  1. Researcher/Project Manager/Professional (exempt status position)
  2. Project Support Staff (non-exempt status position)
  3. Team (2-4 staff in exempt and/or non-exempt positions)

AWARDS

  • $1,000 to the first-place awardee in each category
  • $500 to the second-place awardee in each category
  • $100 to each nominee

All nominees will be recognized at the RCUH Awards Luncheon to be held in Fall 2024.

NOMINATIONS

A Principal Investigator may submit one (1) nomination. Team nominations are limited to no more than four (4) individuals per team. Please ensure that your nominee(s) is/are willing to be interviewed and filmed on camera.

Each category will be limited to five (5) nominations, which includes one (1) alternate. Due to the category limits, PIs must indicate their intent to submit a nomination by emailing [email protected] no later than April 28, 2024. (Intents are taken in the order received.) The email should include the employee’s name and nomination category. Upon eligibility verification, RCUH will provide the PI with a nomination form. The deadline to submit the completed nomination form is May 31, 2024.

FILMING

Filming will occur from late June 2024 to August 2024. (ALL nominees and their PIs are interviewed and filmed.)

For more information, please refer to policy 3.450 Outstanding Employee of the Year or contact RCUH Corporate Services at [email protected] or 808-956-0504.

RCUH Service Award Program Now Quarterly

Since its inception, the RCUH Service Award Program has been administered annually. RCUH is pleased to announce that effective March 28, 2024, the program will be administered quarterly. Policy 3.440 has been updated to reflect this change.

The RCUH Service Award Program rewards and recognizes Regular-status employees, regardless of FTE, who have been continuously employed with RCUH. Eligible employees are recognized after ten (10) years of continuous service and every five (5) years thereafter.

Service award recipients will receive a certificate and monetary award. The monetary award will be processed through payroll and will be deposited to the employee’s account via direct deposit.

Should you have any questions, please email RCUH Corporate Services, [email protected].

RCUH HR INFORMATION ONLY: 2024 RCUH ePAF and Payroll Deadline Calendar Reminders

You can now add reminders to your email calendar for upcoming RCUH ePAF and Payroll Deadlines for the calendar year 2024. You may edit these calendar reminders as necessary to fit your project’s needs and deadlines. Please click on the links below for the calendar invitations:

If you need any assistance with adding these dates to your calendars, please click here for instructions.

If you have any questions or concerns, please contact RCUH HRIS at [email protected] or 808-956-8900.

MetLife Retirewise Financial Wellness Workshop Series – Tuesdays 12noon in April (April 9, 16, 23, 30) – Register now!

Level Up your financial education game with the MetLife Retirewise Financial Wellness Workshop! This four-part series can play a fundamental role in directing your basic financial and retirement planning.  In its 15th year, Retirewise has offered over 14,000 workshops to more than 3,000 companies in all 50 states.

A broad spectrum of financial and retirement-related issues will be covered in these one-hour sessions, including budgeting, investment principles, Social Security, and estate planning – there is something here for everyone. Each session includes different topics and employees are able to choose which session they want to learn more about. However, to make the most out of this special opportunity it is recommended to attend all sessions, as each session build on the previous week’s content and employees will also be asked to do homework to assess their own personal finances.

 This virtual series is offered (at no cost) to all RCUH employees and registration is forthcoming. The workshop will be from 12noon – 1pm HST for the following Tuesdays in April:

  • April 9: Building the Foundation: Understand your financial and retirement planning basics by creating a budget, learn about compound interest, tax diversification and inflation.
  • April 16: Creating and Managing Wealth: Review the principles of investing including how to get started, different types of investments and their common risks and strategies.
  • April 23: Establishing Your Retirement Income Stream: Learn how to examine risks, manage assets and structure a retirement income stream to address your retirement needs and wants.
  • April 30: Making the Most of What You Have: Review your employer’s benefits and how they can fit into your plan while also covering estate planning, Medicare options and life and disability income insurance.

With Retirewise, you’ll be on your way to making smarter financial decisions and creating an action plan that works for you. 

Because these sessions are being held during the middle of the day, all employees should notify their PIs and supervisors if they would like to attend. We encourage Principal Investigators and Supervisors to allow their employees to attend these sessions, if requested.

[Spouses and partners are welcome!]

Sign up today!

https://web.cvent.com/event/0a37b9b5-fb6d-4e64-b136-d7761c26348f/register?Refid=Registration+from+emails

Contact RCUH Employee Benefits with any questions or concerns:
Email: [email protected]
Phone: (808) 956-2326 or (808) 956-7055

Individuals who require special needs accommodations may request assistance in writing to [email protected] prior to the scheduled session.

REMINDER: Duo Security to be enabled on RCUH Financial Portal, HR Portal/ESS on Friday, Feb. 23

To improve our security posture, RCUH will be incorporating Duo Security as a two-factor authentication solution into our RCUH Financial Portal, Human Resources Portal, and Employee Self-Service on Friday, Feb. 23, 2024. By requiring two different channels of authentication, we can protect user logins from remote attacks that may exploit stolen usernames and passwords.

How will Duo change my login experience?
When logging into an application that is protected by Duo, you will still enter your username and password. After inputting your login information, Duo requires you to approve a Duo Push notification to your smartphone or tablet and enter a 3-digit code for two-factor authentication. Duo does not replace or require you to change your username and password. Think of Duo as a layer of security added to your pre-existing login method.

If you do not have a smartphone or tablet, please email [email protected] so that we may enroll you in alternate two-factor authentication options.

Loader Loading…
EAD Logo Taking too long?

Reload Reload document
| Open Open in new tab

Download [118.04 KB]

RESOURCES:

NEED ASSISTANCE?

Financial Portal: (808) 956-0509 | (808) 956-0505 | (808) 956-0516 | [email protected]

HR Portal/Employee Self-Service: (808) 956-8900 | [email protected]

REMINDER: If you have access to the HR Portal or Employee Self-Service (ESS), please remember to set up security questions in your profile for ease of access. If these are not set up and your password expires or you forget your password, you’ll need to call RCUH Human Resources at (808) 956-8900 to reset your password.

RCUH HR Important: User ID Login Retention

To: All Active/Terminated RCUH Employees, Principal Investigators, Project Staff, Fiscal Administrators

Two-factor authentication is coming to the Human Resources Portal and Employee Self-Service on Friday, February 23, 2024. By implementing two-factor authentication, we are aiming to increase the security of our systems and to provide protection for the sensitive data found in these portals. Please refer to this news announcement for more information.

In preparation for this, RCUH Human Resources will begin removing user IDs in the following situations:

  • Employees who have terminated and haven’t been paid through RCUH for 18 months or longer
  • Human Resources Portal users who are only on inactive Distribution Codes, or are on active Distribution Codes but haven’t logged in to the Human Resources Portal and/or Employee Self-Service for 18 months or longer

This will only impact user IDs that are used to login to the Human Resources Portal and/or Employee Self-Service. This process will continue to be done on a quarterly basis.

If there are any questions or concerns, please contact RCUH HR Information Systems via phone (808-956-8900) or email ([email protected]).

Duo Security on Finance/HR portals, effective Feb. 23

Effective Feb. 23, 2024, RCUH will require multi-factor authentication for its Human Resources Portal, Employee Self-Service, and Financial Portal. Similar to the University of Hawai’i, RCUH will be incorporating Duo Security as its new two-factor authentication solution. Here’s a brief overview of the upcoming MFA implementation: 

  • What is two-factor authentication?
    Two-factor authentication provides a second layer of security to any type of login, requiring extra information or a physical device to log in, in addition to your password. By requiring two different channels of authentication, we can protect user logins from remote attacks that may exploit stolen usernames and passwords. 
     
  • Why do we need two-factor authentication?
    Login credentials are more valuable than ever and are increasingly easy to compromise. Over 90% of breaches today involve compromised usernames and passwords. Two-factor authentication enhances the security of your account by using a secondary device (e.g., smartphone) to verify your identity. This prevents anyone but you from accessing your account, even if they know your password.
     
  • How will Duo change my login experience?
    When logging into an application that is protected by Duo, you will still enter your username and password. After inputting your login information, Duo requires you to approve a Duo Push notification and enter a 3-digit code for two-factor authentication. Duo does not replace or require you to change your username and password. Think of Duo as a layer of security added to your pre-existing login method. More information on the rollout of Duo is coming soon!

**IMPORTANT ACTION NEEDED PRIOR TO FEB. 23, 2024**
If you do NOT have a smartphone, please email [email protected] to discuss alternate multi-factor authentication options.

RCUH HR IMPORTANT – RCUH Human Resources Online Systems Tentative Down Schedule for 2024

All RCUH Human Resources online systems will be tentatively be down on the following Saturdays, from 5:00 AM (HST) to 10:00 AM (HST) for system maintenance.

Tentative Dates (Saturdays at 5:00 AM (HST) – 10:00 AM (HST)):

January 27, 2024July 27, 2024
February 24, 2024August 31, 2024
March 30, 2024September 28, 2024
April 27, 2024October 26, 2024
May 25, 2024November 30, 2024
June 29, 2024December 28, 2024

The maintenance will include:

  • Human Resources Portal
  • Employee Self Service (ESS)
  • Careers/Recruiting
  • New Hire Documents (EHS)

We apologize for any inconveniences this may cause. This schedule is subject to change.

If you have any questions, please contact RCUH HR at (808) 956-8900 or [email protected].