TO:  All Principal Investigators Who Did Not Turn In Their Employees’ 2017-2018 Performance Evaluations 

The RCUH will provide Principal Investigators with a final chance to turn in all employees’ 2018 Annual Performance Evaluations in order to be eligible for the 2018 pay increases/adjustments. The deadline to turn in the Performance Evaluations is September 14, 2018.

RCUH Performance Evaluations:
– Short Form
– Long Form

We will open up the Online Pay Award/Personnel Action Form (PA/PAF) on September 21, 2018 via the Human Resources Portal. The PA/PAF will allow for the following options:

• Pay Increase to Base Salary and/or One-Time Payment effective October 1, 2018
• Retroactive One-Time Payment for the duration of July 1, 2018 through September 30, 2018 (only if a percent increase to base is provided)

All PA/PAF’s must be initiated and approved via the PA/PAF on the Human Resources Portal no later than October 5, 2018.

If you have any questions, please contact the RCUH Human Resources staff listed below for further assistance.

Thank you!

The Research Corporation of the University of Hawai’i (RCUH) provides a broad range of staffing services to all University of Hawai’i (UH) Principal Investigators to employ staff in Hawai’i and locations outside of Hawai’i.  The purpose of this memo is to provide you with guidance on RCUH’s workers’ compensation insurance coverage and information you need to know if you employ or plan to employ staff outside of Hawai’i.

Please click here to see the memo.

The Hawai‘i State Ethics Commission has added additional ethics training classes in 2018 for state employees on O‘ahu and Hawai‘i Island. These classes provide an overview of the state ethics laws that apply to all state employees. Topics include: Conflicts of Interests, Gifts and the Reporting of Gifts, Confidential Information, Misuse of Official Position, and Post-Employment Restrictions.

Classes are open to all state employees and there is no fee to attend. Online registration for each class will begin approximately one month before the training date. Employees who would like to register for a class are encouraged to check the Commission’s website to see when online registration for the class begins.

REMINDER: RCUH also offers an online course on the Hawai‘i State Ethics Code in our Training Portal. Click here to log in or request a new account.

O‘ahu Trainings:

Hawaiʻi Island Trainings:

Maui Trainings:

How to register: After registration begins (see above registration dates), register online, call the Hawaii State Ethics Commission at (808) 587‐0460, or email the Commission’s office at [email protected].

To register groups of more than 10 employees, email the Commission’s office at [email protected].

Persons in need of special assistance: If you require special assistance or auxiliary aids or service (such as a sign language interpreter, large print materials, or wheelchair accessibility), please indicate so on your online registration form, or call the Commission’s office at (808) 587‐0460.

Reminder: June 1-November 30 is hurricane season. For more information on hurricane activity and education please visit:

http://www.prh.noaa.gov/cphc/

Employees are encouraged to sign up for UH Alert to be informed via text message about emergency situations affecting the 10 UH campuses http://hawaii.edu/alert. Notifications affecting UH campuses will be posted at http://hawaii.edu/emergency.

If a project is unable to offer work to their RCUH employees due to unforeseen disruptions, please follow the guidelines provided in the below memo.

Please contact (808)956-3100 or [email protected] if you have any questions.

In order to minimize searching for the RCUH timesheets each pay period, you can now access the current and upcoming timesheets through your Employee Self-Service Portal. Timesheets will be located under Forms.

We will have the current RCUH timesheet available on the RCUH website in the News Section: Human Resources Announcements on the first working day of each pay period.

Click here for the August 1-15, 2018 Timesheet
RCUH Payroll Deadline is August 15, 2018 12:00PM

Payday for this timesheet is August 22, 2018

**Project Payroll Deadlines may vary, please check with your specific project for timekeeping procedures and deadlines**

**Payroll Deadlines are strictly enforced – NO EXCEPTIONS**

Click here for the August 16-31, 2018 Timesheet

If you have any questions or concerns, please do not hesitate to contact us at [email protected] or 956-3100.

 Attention: All Principal Investigators, Supervisors, Fiscal Administrators and Administrative Staff

The RCUH Human Resources Department is proud to announce the launch of our updated Attachment B and recruitment request process on September 10, 2018. The Position Requisition Form (PRF) and Attachment B Form will merge so initiating a Regular-status position will become one fluid process. The Attachment B Form will also move from the RCUH Financial Portal to the RCUH Human Resources Portal.

We have attached an overview of these changes and will release a detailed user guide as we get closer to the launch.

Please contact [email protected] or 808-956-7262 with any questions or for additional information.

ATTENTION:  Principal Investigators & Regular-status employees 50-100% FTE

With the new Fiscal Year in full swing, we would like to encourage RCUH employees to review their current retirement contributions! Perhaps you have been contemplating enrolling in RCUH’s Supplemental Retirement Annuity (SRA) but need more guidance? Or perhaps you already have a SRA and received a pay raise so, you are deciding whether or not you would like to increase your contributions? Regardless of your current status, we would like to invite you to attend the upcoming TIAA Individual Retirement Counseling Sessions at UH Manoa.

We encourage Principal Investigators to allow their employees to attend the TIAA Counseling Sessions if requested.  All employees must notify their PIs and supervisors if they would like to attend, as the sessions are being held during business hours.

If you are currently participating in RCUH’s Group Retirement Annuity (GRA) and/or SRA plans administered through TIAA OR if you are interested in enrolling into a TIAA SRA plan, the RCUH Human Resources Department is now coordinating one-hour Individual/Employee Retirement Counseling Sessions with TIAA.  During these meetings, you will be able to discuss your personal financial/retirement goals with a TIAA Financial Consultant on a free and confidential basis.

A TIAA representative will be able to assist you with planning for your retirement goals, including:

• Setting realistic goals for key life events and retirement
• Reviewing your investment mix and strategy
• Selecting your TIAA options
• Learning about TIAA retirement income flexibility

For employees unfamiliar with the SRA plan, it is considered a 403(b) tax-deferred annuity plan which allows an employee to make contributions via payroll deduction from his/her pre-tax earnings towards an individual retirement plan (i.e., SRA) through our third-party administrator, TIAA.  Enrolling or making changes to your SRA election may be done at any time during the year.

For more information about the GRA and SRA plans, please review Policy 3.560 RCUH Retirement Plans.

We have reserved the following dates and times for individual sessions:

To schedule an appointment, please use our secure website at:

http://www.tiaa-cref.org/schedulenow

If you have questions or are unable to schedule an appointment online, please call TIAA’s Service and Scheduling Group at (800) 732-8353 Mon-Fri 6am – 3pm Hawaiʻi Standard Time.

Relevant Forms and Documents:

TIAA-SRA Supplemental Retirement Annuity – Agreement for Salary Reduction Form (B-6)

Meetings are accessible for individuals with disabilities.  Individuals who require special needs accommodations may request assistance in writing to [email protected] prior to the scheduled meeting.

In order to minimize searching for the RCUH timesheets each pay period, you can now access the current and upcoming timesheets through your Employee Self-Service Portal. Timesheets will be located under Forms.

We will have the current RCUH timesheet available on the RCUH website in the News Section: Human Resources Announcements on the first working day of each pay period.

Click here for the July 16-31, 2018 Timesheet
RCUH Payroll Deadline is August 1, 2018 12:00PM

Payday for this timesheet is August 7, 2018

**Project Payroll Deadlines may vary, please check with your specific project for timekeeping procedures and deadlines**

**Payroll Deadlines are strictly enforced – NO EXCEPTIONS**

Click here for the August 1-15, 2018 Timesheet

If you have any questions or concerns, please do not hesitate to contact us at [email protected] or 956-3100.