To: Principal Investigators & Fiscal Administrators
The RCUH Fringe Benefit and Pay Schedule for Fiscal Year July 1, 2018 – June 30, 2019 is now available.
Please see Policy 3.510 RCUH Fringe Benefits Schedule and 3.330 RCUH Pay Schedules for the updated documents.
In order to minimize searching for the RCUH timesheets each pay period, you can now access the current and upcoming timesheets through your Employee Self-Service Portal. Timesheets will be located under Forms.
We will have the current RCUH timesheet available on the RCUH website in the News Section: Human Resources Announcements on the first working day of each pay period.
Click here for the June 16-30, 2018 Timesheet
RCUH Payroll Deadline is June 29, 2018 12:00PM
Payday for this timesheet is July 6, 2018
**Project Payroll Deadlines may vary, please check with your specific project for timekeeping procedures and deadlines**
**Payroll Deadlines are strictly enforced – NO EXCEPTIONS**
Click here for the July 1-15 2018 Timesheet
If you have any questions or concerns, please do not hesitate to contact us at [email protected] or 956-3100.
To: All RCUH Regular-status (50-100%) FTE Employees
The RCUH 2018-19 Benefits Open Enrollment Period has ended. This reminder is to confirm your benefits for the upcoming plan year. See attached instructions to check your benefits summary on the Employee Self-Service (ESS) System. If you find any discrepancies/errors to your originally submitted Open Enrollment benefits election(s)/form(s), you must inform us by June 22, 2018. This is the ONLY REMINDER provided to you to inform us of any discrepancies.
Instructions to Confirm RCUH 2018-19 Open Enrollment
There are less than thirty (30) days left to utilize your current Medical Expense & Dependent Care Expense Flexible Spending Accounts. The current plan year ends on June 30, 2018 and all expenses must be incurred on or before that date. You have ninety (90) days after June 30, 2018 to claim/submit reimbursements for the plan year (July 1, 2017 – June 30, 2018). Unused contributions will be forfeited at the end of the plan year (NO EXCEPTIONS).
If you have any questions, please contact the RCUH Human Resources Benefits Section via email at [email protected] or (808) 956-0456.
In order to minimize searching for the RCUH timesheets each pay period, you can now access the current and upcoming timesheets through your Employee Self-Service Portal. Timesheets will be located under Forms.
We will have the current RCUH timesheet available on the RCUH website in the News Section: Human Resources Announcements on the first working day of each pay period.
Click here for the June 1-15, 2018 Timesheet
RCUH Payroll Deadline is June 18, 2018 12:00PM
Payday for this timesheet is June 22, 2018
**Project Payroll Deadlines may vary, please check with your specific project for timekeeping procedures and deadlines**
**Payroll Deadlines are strictly enforced – NO EXCEPTIONS**
Click here for the June 16-30 2018 Timesheet
If you have any questions or concerns, please do not hesitate to contact us at [email protected] or 956-3100.
TO: RCUH Employees
June is here and this means we’re at the halfway point of 2018! Please take some time to review and update your personal information on record, as well as check your pay statements to ensure their accuracy. Please review the following via RCUH Employee Self-Service (ESS):
You may have seen variations in your pay amounts beginning with your February pay statement due to the new tax tables that went into effect. The Internal Revenue Service (IRS) encourages taxpayers to do a “paycheck checkup” to make sure the right amount of tax is taken out of your pay for your personal situation. Use the Withholding Calculator on IRS.gov.
To make changes to your Form W-4 Employee’s Withholding Allowance Certificate and/or update your personal information, please go online to ESS > Payroll and Compensation > W-4 Tax Information. If you find a discrepancy with any pay and leave hours recorded, please notify your Supervisor and/or Principal Investigator.
Please remember, it is your responsibility to ensure that your information is up-to-date.
Should you have any questions or need assistance, please contact RCUH Payroll at [email protected].
ATTENTION: Principal Investigators and all Regular-status employees 50-100% FTE
If you are currently participating in RCUH’s Group Retirement Annuity (GRA) and/or Supplemental Retirement Annuity (SRA) plans administered through TIAA OR if you are interested in enrolling in a SRA plan, the RCUH Human Resources Department is now coordinating one-hour Individual/Employee Retirement Counseling Sessions with TIAA.
We encourage all Principal Investigators to allow their employees to attend the TIAA Counseling Sessions if requested. All employees must notify PIs if they would like to attend since sessions will be held during business hours. During these meetings, you will be able to discuss your personal financial/retirement goals with a TIAA Financial Consultant, on a free and confidential basis. The representative will be able to assist you with:
For employees unfamiliar with the SRA plan, it is considered a 403(b) tax-deferred annuity plan which allows an employee to make contributions via payroll deduction from his/her pre-tax earnings towards an individual retirement plan through our third-party administrator, TIAA. Enrolling or making changes to your SRA election may be done at any time during the year. For more information about the GRA and SRA plans, please review Policy 3.560 RCUH Retirement Plans.
We have reserved the following dates and times for individual sessions:
| Dates | Location | Times |
| June 13-15, 2018 | UH Hilo
Institute for Astronomy, Room 131 |
9:00am – 4:00pm |
| July 10-12, 2018 | UH Manoa
Burns Hall 4th Floor Makai Wing |
9:00 am – 4:00 pm |
To schedule an appointment, please use our secure website at:
http://www.TIAA.org/schedulenow
If you have questions or are unable to schedule an appointment online, please call the TIAA Service and Scheduling Group at (800) 732-8353 Monday-Friday 6am – 3pm Hawaii Standard Time.
Tentative Upcoming Dates:
Meetings are accessible for individuals with disabilities. Individuals who require special needs accommodations may request assistance in writing to [email protected].
Online registration is open for the June 8, 2018 ethics training in Kona, led by the Hawai‘i State Ethics Commission. The class will provide an overview of the state ethics laws that apply to all state (including RCUH) employees. It is not a mandatory training for RCUH employees, but it is highly encouraged if you have not previously attended or would like a refresher. If you are unable to attend, another option is to view RCUH’s online course on the Hawai‘i State Ethics Code.
Date/Time: Friday, June 8, 2018, 10:00-11:30 a.m.
Location: Natural Energy Laboratory of Hawaii Authority (NELHA), Hale Iako Training Classroom, Room #119, 74-4460 Queen Kaahumanu Highway, #101, Kailua-Kona, Hawaii. Map
*Please note this training is managed and conducted by the Hawai‘i State Ethics Commission and not RCUH. For questions regarding this training, please call (808) 587-0460 or email [email protected].
ATTENTION: Principal Investigators and all Regular-Status Employees 50-100% FTE
We would like to encourage all Principal Investigators to allow their employees to attend the TIAA Counseling Sessions if requested. All employees must notify PIs if they would like to attend as the sessions are being held during business hours.
If you are currently participating in RCUH’s Group Retirement Annuity (GRA) and/or Supplemental Retirement Annuity (SRA) plans administered through TIAA OR if you are interested in enrolling into a TIAA SRA plan, the RCUH Human Resources Department is now coordinating one-hour Individual/Employee Retirement Counseling Sessions with TIAA. During these meetings, you will be able to discuss your personal financial/retirement goals with a TIAA Financial Consultant, on a free and confidential basis.
A TIAA representative will be able to assist you with planning for your retirement goals, including:
For employees unfamiliar with the SRA plan, it is considered a 403(b) tax-deferred annuity plan which allows an employee to make contributions via payroll deduction from his/her pre-tax earnings towards an individual retirement plan (i.e., SRA) through our third party administrator, TIAA. Enrolling or making changes to your SRA election may be done at any time during the year. For more information about the GRA and SRA plans, please review the RCUH Retirement Plans Policy (3.560).
We have reserved the following dates and times for Individual Sessions:
| Dates | Location | Times |
| Tuesday,
May 29, 2018 |
John A. Burns School of Medicine (JABSOM)
651 Ilalo St. Honolulu, HI 96813 Medical Education Building (MEB) 107A |
9:00am – 4:00pm |
| Wednesday,
May 30, 2018 |
John A. Burns School of Medicine (JABSOM)
651 Ilalo St. Honolulu, HI 96813 Medical Education Building (MEB) 107A |
9:00am – 4:00pm |
| Thursday,
May 31, 2018 |
John A. Burns School of Medicine (JABSOM)
651 Ilalo St. Honolulu, HI 96813 Medical Education Building (MEB) 107A |
9:00am – 4:00pm |
Please note, parking is limited. Metered street parking is also available.
To schedule an appointment, please use our secure website at:
http://www.TIAA.org/schedulenow
If you have questions or are unable to schedule an appointment online, please call our Service and Scheduling Group at (800) 732-8353 Monday-Friday 6am – 3pm Hawaii Standard Time.
Relevant Forms and Documents:
TIAA-SRA Supplemental Retirement Annuity – Agreement for Salary Reduction Form (B-6)
3.560 RCUH Retirement Plans Policy
Meetings are accessible for individuals with disabilities. Individuals who require special needs accommodations may request assistance in writing to [email protected]. .
In order to minimize searching for the RCUH timesheets each pay period, you can now access the current and upcoming timesheets through your Employee Self-Service Portal. Timesheets will be located under Forms.
We will have the current RCUH timesheet available on the RCUH website in the News Section: Human Resources Announcements on the first working day of each pay period.
Click here for the May 16-31, 2018 Timesheet
RCUH Payroll Deadline is June 1, 2018 12:00PM
Payday for this timesheet is June 7, 2018
**Project Payroll Deadlines may vary, please check with your specific project for timekeeping procedures and deadlines**
**Payroll Deadlines are strictly enforced – NO EXCEPTIONS**
Click here for the June 1-15 2018 Timesheet
If you have any questions or concerns, please do not hesitate to contact us at [email protected] or 956-3100.
To: All RCUH Regular-status (50-100% FTE) Employees
Friendly reminder to please submit any Benefits Enrollment/Change election forms to RCUH by this Friday, May 18th. RCUH’s 2018 Benefits Open Enrollment period is from May 1-18, 2018 for the plan year July 1, 2018 – June 30, 2019. All Open Enrollment materials (Rate Sheet, Plan Details, Open Enrollment Forms, and Carrier Presentations) are available via Employee Self-Service (ESS).
What is Open Enrollment? During Open Enrollment, you can make changes to your existing health plans and coverage, update your beneficiary, and/or update your flexible spending/dependent care and transportation/parking deductions.
If you do not wish to make any changes, it isn’t necessary to complete any forms.
| IMPORTANT DATES | |
| May 1-18, 2018 | Review the Open Enrollment Information and online videos |
| May 18, 2018 | DEADLINE for Benefits Enrollment/Change Election Forms to RCUH Benefits (send to [email protected]) |
| July 1, 2018 | Effective date of Benefits Enrollment/Changes |
*Please disable your pop-up blocker to complete the Benefits Enrollment/Change Election Forms*
If you have any questions regarding Open Enrollment, please contact RCUH Benefits at:
Phone: (808) 956-2326 or (808) 956-0456
Email: [email protected]