ATTENTION:  Regular-status employees 50-100% FTE

If you are currently participating in RCUH’s Group Retirement Annuity (GRA) and/or Supplemental Retirement Annuity (SRA) plans administered through TIAA OR if you are interested in enrolling into a TIAA SRA plan, the RCUH Human Resources Department is now coordinating one-hour Individual/Employee Retirement Counseling Sessions with TIAA.  During these meetings, you will be able to discuss your personal financial/retirement goals with a TIAA Financial Consultant, on a free and confidential basis.

A TIAA representative will be able to assist you with planning for your retirement goals, including:

• Setting realistic goals for key life events and retirement
• Reviewing your investment mix and strategy
• Selecting your TIAA options
• Learning about TIAA retirement income flexibility

For employees unfamiliar with the SRA plan, it is considered a 403(b) tax-deferred annuity plan which allows an employee to make contributions via payroll deduction from his/her pre-tax earnings towards an individual retirement plan (i.e., SRA) through our third party administrator, TIAA.  Enrolling or making changes to your SRA election may be done at any time during the year. For more information about the GRA and SRA plans, please review Policy 3.560 RCUH Retirement Plans.

 We have reserved the following dates and times for individual sessions:

Dates	Location	Times
July 10, 2018	East-West Center John A. Burns Hall Room 4012 – 1601 East-West Road Honolulu, HI  96848	9:00am – 4:00pm
July 11, 2018	East-West Center John A. Burns Hall Room 4012 – 1601 East-West Road Honolulu, HI  96848	9:00am – 4:00pm
July 12, 2018	East-West Center John A. Burns Hall Room 4012 – 1601 East-West Road Honolulu, HI  96848	9:00am – 4:00pm

To schedule an appointment, please use our secure website at:

http://www.tiaa-cref.org/schedulenow

If you have questions or are unable to schedule an appointment online, please call the TIAA Service and Scheduling Group at (800) 732-8353 Mon-Fri 6:00 am – 3:00 pm HST.

ATTENTION: Please note, if you are unable to attend the TIAA Individual Retirement Counseling Sessions scheduled for July 10-12, 2018, the following are tentative dates for additional sessions later this year.  Announcements for these dates will be circulated via e-mail and posted to the News section of the RCUH website once they are confirmed:

Dates	Location	Times
August 7-9	East-West Center John A. Burns Hall 1601 East-West Road Honolulu, HI  96848	TBD
November 13-15	UH John A. Burns School of Medicine 651 Ilalo Street Honolulu, HI 96813	TBD

Meetings are accessible for individuals with disabilities.  Individuals who require special needs accommodations may request assistance in writing to [email protected] prior to the scheduled meeting.

RCUH is now accepting applications for Fall 2018 tuition expense reimbursements.   We encourage you to submit your application as soon as possible as funding is limited and requests will be approved on a first-come, first-served basis. Please note that applications are due at the close of business 2 business days prior to the first day of instruction in the applicable semester. For example, UH Manoa’s first day of instruction for Fall 2018 is August 20 – therefore RCUH must receive your COMPLETED application by 5:00 p.m. on Wednesday, August 15.

Please review the tuition reimbursement policy for details and other eligibility requirements and use the new application form, which is also available in the forms section of the Employee Self-Service portal.

Please contact Ashley Mitani at [email protected] or (808) 956-3100 with any questions.

All RCUH Email and Human Resources online systems will be down on Saturday, July 7, 2018 from 4:00 PM to 9:00 PM (HST) for system maintenance.

This will include:

• All RCUH Email Addresses (sending and receiving)
• Human Resources Portal
• Employee Self Service (ESS)
• Careers/Recruiting
• New Hire Documents (EHS)

We apologize for any inconveniences this may cause.

If you have any questions, please contact Stacie Kondo at [email protected].

RCUH is pleased to offer a new online course, “EEO/Sexual Harassment Prevention Training”. The Employee Course will take approximately 75 minutes to complete, while the Supervisor Course is estimated at 100 minutes. Each course includes multiple modules, but you do not need to complete the entire course in one sitting. If you click the “Exit” button during one of the interactive modules, your place will be saved. When you return, you will start where you left off.

Please refer to policies 3.110 and 3.120 for further details.

The course may be found in the RCUH Training Portal. If you need access to the RCUH Training Portal, please complete this form.

Should you have any questions or comments about the course, please feel free to contact RCUH Director of Human Resources Nelson Sakamoto at [email protected].

In order to minimize searching for the RCUH timesheets each pay period, you can now access the current and upcoming timesheets through your Employee Self-Service Portal. Timesheets will be located under Forms.

We will have the current RCUH timesheet available on the RCUH website in the News Section: Human Resources Announcements on the first working day of each pay period.

Click here for the July 1-15, 2018 Timesheet
RCUH Payroll Deadline is July 16, 2018 12:00PM

Payday for this timesheet is July 20, 2018

**Project Payroll Deadlines may vary, please check with your specific project for timekeeping procedures and deadlines**

**Payroll Deadlines are strictly enforced – NO EXCEPTIONS**

Click here for the July 16-31 2018 Timesheet

If you have any questions or concerns, please do not hesitate to contact us at [email protected] or 956-3100.

NOTE: This is only applicable for those who submitted Annual Performance Evaluations by the June 15th deadline and are providing their employees with pay increases or one-time payments effective July 1, 2018. Pay adjustments are applicable to RCUH Regular-status employees (regardless of FTE) who successfully passed their probationary status.

TO:  Principal Investigators, Project Administrators and Fiscal Administrators

The online Pay Award/Personnel Action Form (PA/PAF) for salary adjustments effective July 1, 2018 will be available via the Human Resources Portal from June 22, 2018 through July 6, 2018. Principal Investigators must complete and submit the PA/PAF by Friday, July 6, 2018.

To access the online PA/PAF:

• Login to the Human Resources Portal
• Click on “Manage Employees” Tab
• Click on “Annual Pay Awards (PA/PAF)”

If you submitted a Performance Evaluation to shorten an employee’s probationary period (i.e., June 30, 2018) and would like to provide the employee with a pay increase or one-time payment effective July 1, 2018, you must complete an ePAF – Performance Evaluation/Award. The ePAF must be processed via the RCUH Human Resources Portal and is different from the PA/PAF. The deadline to submit an ePAF is July 10, 2018.

To access the online ePAF:

• Login to the Human Resources Portal
• Click on “Manage Employees” Tab
• Click on “Employee Changes (ePAF)”
• Select Action: Performance Evaluation/Award, Post-Probation Performance Evaluation

NOTE:  For pay increases/one-time payments effective October 1, 2018, all performance evaluations must be submitted to RCUH Human Resources by September 14, 2018. The online Pay Award/Personnel Action Form (PA/PAF) will be available via the Human Resources Portal from September 21, 2018 through October 5, 2018.

If you have any questions, please contact one of the RCUH Human Resources staff for further assistance.

Name                                     Phone                                    Email

Sharon Vong                         956-0871                              [email protected]
Jennifer Lin                           956-7106                              [email protected]
Stacie Kondo                        956-8953                              [email protected]
Taylor Sumi                          956-6318                              [email protected]

Thank you!

To: Principal Investigators & Fiscal Administrators

The RCUH Fringe Benefit and Pay Schedule for Fiscal Year July 1, 2018 – June 30, 2019 is now available.

Please see Policy 3.510 RCUH Fringe Benefits Schedule and 3.330 RCUH Pay Schedules for the updated documents.

 

In order to minimize searching for the RCUH timesheets each pay period, you can now access the current and upcoming timesheets through your Employee Self-Service Portal. Timesheets will be located under Forms.

We will have the current RCUH timesheet available on the RCUH website in the News Section: Human Resources Announcements on the first working day of each pay period.

Click here for the June 16-30, 2018 Timesheet
RCUH Payroll Deadline is June 29, 2018 12:00PM

Payday for this timesheet is July 6, 2018

**Project Payroll Deadlines may vary, please check with your specific project for timekeeping procedures and deadlines**

**Payroll Deadlines are strictly enforced – NO EXCEPTIONS**

Click here for the July 1-15 2018 Timesheet

If you have any questions or concerns, please do not hesitate to contact us at [email protected] or 956-3100.

 To:     All RCUH Regular-status (50-100%) FTE Employees

• RCUH 2018-19 Open Enrollment Benefits Confirmation:

The RCUH 2018-19 Benefits Open Enrollment Period has ended.  This reminder is to confirm your benefits for the upcoming plan year.  See attached instructions to check your benefits summary on the Employee Self-Service (ESS) System.  If you find any discrepancies/errors to your originally submitted Open Enrollment benefits election(s)/form(s), you must inform us by June 22, 2018.  This is the ONLY REMINDER provided to you to inform us of any discrepancies.

Instructions to Confirm RCUH 2018-19 Open Enrollment

• Flexible Spending Plan Account (FSA) Reminder:

There are less than thirty (30) days left to utilize your current Medical Expense & Dependent Care Expense Flexible Spending Accounts.  The current plan year ends on June 30, 2018 and all expenses must be incurred on or before that date.  You have ninety (90) days after June 30, 2018 to claim/submit reimbursements for the plan year (July 1, 2017 – June 30, 2018). Unused contributions will be forfeited at the end of the plan year (NO EXCEPTIONS).

If you have any questions, please contact the RCUH Human Resources Benefits Section via email at [email protected] or (808) 956-0456.

 

In order to minimize searching for the RCUH timesheets each pay period, you can now access the current and upcoming timesheets through your Employee Self-Service Portal. Timesheets will be located under Forms.

We will have the current RCUH timesheet available on the RCUH website in the News Section: Human Resources Announcements on the first working day of each pay period.

Click here for the June 1-15, 2018 Timesheet
RCUH Payroll Deadline is June 18, 2018 12:00PM

Payday for this timesheet is June 22, 2018

**Project Payroll Deadlines may vary, please check with your specific project for timekeeping procedures and deadlines**

**Payroll Deadlines are strictly enforced – NO EXCEPTIONS**

Click here for the June 16-30 2018 Timesheet

If you have any questions or concerns, please do not hesitate to contact us at [email protected] or 956-3100.