TO: RCUH Employees

June is here and this means we’re at the halfway point of 2018!  Please take some time to review and update your personal information on record, as well as check your pay statements to ensure their accuracy.  Please review the following via RCUH Employee Self-Service (ESS):

• Personal Information:
  • Name
  • Home and Mailing Addresses
  • Phone Numbers
  • Email Addresses
• Payroll and Compensation > View Pay Statement:
  • Name and Address
  • Employee Job Information (i.e., Employee ID, Department, Location, Job Title, and Pay Rate)
  • Tax Data (Martial Status/Allowances for Federal and State)
  • Hours and Earnings
  • Taxes (i.e., Social Security Tax, Medicare Tax, Federal Income Tax, and State Income Tax – if applicable)
  • Deductions (Before-Tax and After-Tax)
  • Sick and Vacation Leave Accrual Balances (if applicable)
  • Direct Deposit Accounts
• Benefits > Benefits Summary
  • Current Health Benefits
  • SRA
  • Sick/Vacation Leave Balances
  • FSA

You may have seen variations in your pay amounts beginning with your February pay statement due to the new tax tables that went into effect.  The Internal Revenue Service (IRS) encourages taxpayers to do a “paycheck checkup” to make sure the right amount of tax is taken out of your pay for your personal situation.  Use the Withholding Calculator on IRS.gov.

To make changes to your Form W-4 Employee’s Withholding Allowance Certificate and/or update your personal information, please go online to ESS > Payroll and Compensation > W-4 Tax Information.  If you find a discrepancy with any pay and leave hours recorded, please notify your Supervisor and/or Principal Investigator.

Please remember, it is your responsibility to ensure that your information is up-to-date.

Should you have any questions or need assistance, please contact RCUH Payroll at [email protected].

ATTENTION:  Principal Investigators and all Regular-status employees 50-100% FTE

If you are currently participating in RCUH’s Group Retirement Annuity (GRA) and/or Supplemental Retirement Annuity (SRA) plans administered through TIAA OR if you are interested in enrolling in a SRA plan, the RCUH Human Resources Department is now coordinating one-hour Individual/Employee Retirement Counseling Sessions with TIAA.

We encourage all Principal Investigators to allow their employees to attend the TIAA Counseling Sessions if requested.  All employees must notify PIs if they would like to attend since sessions will be held during business hours. During these meetings, you will be able to discuss your personal financial/retirement goals with a TIAA Financial Consultant, on a free and confidential basis. The representative will be able to assist you with:

• Setting realistic goals for key life events and retirement
• Reviewing your investment mix and strategy
• Selecting your TIAA options
• Learning about TIAA retirement income flexibility

For employees unfamiliar with the SRA plan, it is considered a 403(b) tax-deferred annuity plan which allows an employee to make contributions via payroll deduction from his/her pre-tax earnings towards an individual retirement plan through our third-party administrator, TIAA.  Enrolling or making changes to your SRA election may be done at any time during the year. For more information about the GRA and SRA plans, please review Policy 3.560 RCUH Retirement Plans.

We have reserved the following dates and times for individual sessions:

To schedule an appointment, please use our secure website at:
http://www.TIAA.org/schedulenow

If you have questions or are unable to schedule an appointment online, please call the TIAA Service and Scheduling Group at (800) 732-8353 Monday-Friday 6am – 3pm Hawaii Standard Time.

Tentative Upcoming Dates:

• August 7-9, 2018 at UH Manoa, EWC Burns Hall
• October 9-11, 2018 at UH Maui College
• November 13-15, 2018 at JABSOM
• December 4-6, 2018 at UH Hilo

Meetings are accessible for individuals with disabilities.  Individuals who require special needs accommodations may request assistance in writing to [email protected].

Online registration is open for the June 8, 2018 ethics training in Kona, led by the Hawai‘i State Ethics Commission. The class will provide an overview of the state ethics laws that apply to all state (including RCUH) employees. It is not a mandatory training for RCUH employees, but it is highly encouraged if you have not previously attended or would like a refresher. If you are unable to attend, another option is to view RCUH’s online course on the Hawai‘i State Ethics Code.

Date/Time: Friday, June 8, 2018, 10:00-11:30 a.m.

Location: Natural Energy Laboratory of Hawaii Authority (NELHA), Hale Iako Training Classroom, Room #119, 74-4460 Queen Kaahumanu Highway, #101, Kailua-Kona, Hawaii. Map

Register Now!

*Please note this training is managed and conducted by the Hawai‘i State Ethics Commission and not RCUH. For questions regarding this training, please call (808) 587-0460 or email [email protected].

ATTENTION:  Principal Investigators and all Regular-Status Employees 50-100% FTE

We would like to encourage all Principal Investigators to allow their employees to attend the TIAA Counseling Sessions if requested.  All employees must notify PIs if they would like to attend as the sessions are being held during business hours.

If you are currently participating in RCUH’s Group Retirement Annuity (GRA) and/or Supplemental Retirement Annuity (SRA) plans administered through TIAA OR if you are interested in enrolling into a TIAA SRA plan, the RCUH Human Resources Department is now coordinating one-hour Individual/Employee Retirement Counseling Sessions with TIAA.  During these meetings, you will be able to discuss your personal financial/retirement goals with a TIAA Financial Consultant, on a free and confidential basis.

A TIAA representative will be able to assist you with planning for your retirement goals, including:

• Setting realistic goals for key life events and retirement
• Reviewing your investment mix and strategy
• Selecting your TIAA options
• Learning about TIAA retirement income flexibility

For employees unfamiliar with the SRA plan, it is considered a 403(b) tax-deferred annuity plan which allows an employee to make contributions via payroll deduction from his/her pre-tax earnings towards an individual retirement plan (i.e., SRA) through our third party administrator, TIAA.  Enrolling or making changes to your SRA election may be done at any time during the year. For more information about the GRA and SRA plans, please review the RCUH Retirement Plans Policy (3.560).

We have reserved the following dates and times for Individual Sessions:

Please note, parking is limited.  Metered street parking is also available.

To schedule an appointment, please use our secure website at:

http://www.TIAA.org/schedulenow

If you have questions or are unable to schedule an appointment online, please call our Service and Scheduling Group at (800) 732-8353 Monday-Friday 6am – 3pm Hawaii Standard Time.

Relevant Forms and Documents:

TIAA-SRA Supplemental Retirement Annuity – Agreement for Salary Reduction Form (B-6)

3.560 RCUH Retirement Plans Policy

Meetings are accessible for individuals with disabilities.  Individuals who require special needs accommodations may request assistance in writing to [email protected]. .

In order to minimize searching for the RCUH timesheets each pay period, you can now access the current and upcoming timesheets through your Employee Self-Service Portal. Timesheets will be located under Forms.

We will have the current RCUH timesheet available on the RCUH website in the News Section: Human Resources Announcements on the first working day of each pay period.

Click here for the May 16-31, 2018 Timesheet
RCUH Payroll Deadline is June 1, 2018 12:00PM

Payday for this timesheet is June 7, 2018

**Project Payroll Deadlines may vary, please check with your specific project for timekeeping procedures and deadlines**

**Payroll Deadlines are strictly enforced – NO EXCEPTIONS**

Click here for the June 1-15 2018 Timesheet

If you have any questions or concerns, please do not hesitate to contact us at [email protected] or 956-3100.

To:      All RCUH Regular-status (50-100% FTE) Employees

Friendly reminder to please submit any Benefits Enrollment/Change election forms to RCUH by this Friday, May 18th. RCUH’s 2018 Benefits Open Enrollment period is from May 1-18, 2018 for the plan year July 1, 2018 – June 30, 2019.  All Open Enrollment materials (Rate Sheet, Plan Details, Open Enrollment Forms, and Carrier Presentations) are available via Employee Self-Service (ESS).

What is Open Enrollment? During Open Enrollment, you can make changes to your existing health plans and coverage, update your beneficiary, and/or update your flexible spending/dependent care and transportation/parking deductions.

If you do not wish to make any changes, it isn’t necessary to complete any forms. 

*Please disable your pop-up blocker to complete the Benefits Enrollment/Change Election Forms*

 If you have any questions regarding Open Enrollment, please contact RCUH Benefits at:
Phone: (808) 956-2326 or (808) 956-0456
Email: [email protected]

Memorandum To RCUH Regular Status Employees 50-100% FTE Status: Open Enrollment – Employee Self-Service (ESS) – April 30, 2018

Relevant RCUH Policies:

• 3.410 RCUH 12-Month/Needs-Based Performance Evaluations
• 3.360 RCUH Performance-Based Compensation

In order to minimize searching for the RCUH timesheets each pay period, you can now access the current and upcoming timesheets through your Employee Self-Service Portal. Timesheets will be located under Forms.

We will have the current RCUH timesheet available on the RCUH website in the News Section: Human Resources Announcements on the first working day of each pay period.

Click here for the May 1-15, 2018 Timesheet
RCUH Payroll Deadline is May 16, 2018 12:00PM

Payday for this timesheet is May 22, 2018

**Project Payroll Deadlines may vary, please check with your specific project for timekeeping procedures and deadlines**

**Payroll Deadlines are strictly enforced – NO EXCEPTIONS**

Click here for the May 16-31, 2018 Timesheet

If you have any questions or concerns, please do not hesitate to contact us at [email protected] or 956-3100.

To:      All RCUH Regular-status (50-100% FTE) Employees

RCUH’s 2018 Benefits Open Enrollment period is from May 1-18, 2018 for the plan year July 1, 2018 – June 30, 2019.  All Open Enrollment materials (Rate Sheet, Plan Details, Open Enrollment Forms, and Carrier Presentations) will be available via Employee Self-Service (ESS) by May 1st.

What is Open Enrollment? During Open Enrollment, you can make changes to your existing health plans and coverage, update your beneficiary, and/or update your flexible spending/dependent care and transportation/parking deductions.

If you do not wish to make any changes, it isn’t necessary to complete any forms. 

*Please disable your pop-up blocker to complete the Benefits Enrollment/Change Election Forms*

 If you have any questions regarding Open Enrollment, please contact RCUH Benefits at:
Phone: (808) 956-2326 or (808) 956-0456
Email: [email protected]

Memorandum To RCUH Regular Status Employees 50-100% FTE Status: Open Enrollment – Employee Self-Service (ESS) – April 30, 2018

Online registration is available for ethics training classes on Hawai‘i island, Kaua‘i, and Maui, led by the Hawai‘i State Ethics Commission. The classes will provide an overview of the state ethics laws that apply to all state (including RCUH) employees. It is not a mandatory training for RCUH employees, but it is highly encouraged if you have not previously attended or would like a refresher. If you’re unable to attend on the designated date, another option is to view RCUH’s online course on the Hawai’i State Ethics Code.

Be sure to register early because seating is limited. Please see below for training dates and locations:

HAWAI‘I ISLAND

Date/Time: May 14, 2018, 10:00 a.m. – 11:30 a.m.
Location: UH Hilo, University Classroom Building 100
To register online: http://ethics.hawaii.gov/2018-05-14hilo/

MAUI

Date/Time: May 22, 2018, 10:00 a.m. – 11:30 a.m.
Location: UH Maui College, Ka‘a‘ike Building, Room 105BCD
To register online: http://ethics.hawaii.gov/2018-05-22maui/

MOLOKAI & LANAI (VIDEO CONFERENCE)

Date/Time: May 22, 2018, 10:00 a.m. – 11:30 a.m.
Location: Molokai Ed Center/Lanai Ed Center
To register: Email [email protected] or call (808) 587-0460

KAUA‘I

Date/Time: May 25, 2018, 10:00 a.m. – 11:30 a.m.
Location: Kaua‘i Community College, OCET 106 C&D
To register online: http://ethics.hawaii.gov/2018-05-25kauaiam/

Date/Time: May 25, 2018, 1:30 p.m. – 3:00 p.m.
Location: Kaua‘i Fifth Circuit, Pu‘uhonua Kaulike Building, Multipurpose Room, First Floor
To register online: http://ethics.hawaii.gov/2018-05-25kauaipm/

 *Please note these trainings are managed and conducted by the Hawai‘i State Ethics Commission and not RCUH. For questions regarding this training, please call (808) 587-0460 or email [email protected].