In order to minimize searching for the RCUH timesheets each pay period, you can now access the current and upcoming timesheets through your Employee Self-Service Portal. Timesheets will be located under Forms.

We will have the current RCUH timesheet available on the RCUH website in the News Section: Human Resources Announcements on the first working day of each pay period.

Click here for the April 16-30, 2018 Timesheet
RCUH Payroll Deadline is May 1, 2018 12:00PM

Payday for this timesheet is May 7, 2018

**Project Payroll Deadlines may vary, please check with your specific project for timekeeping procedures and deadlines**

**Payroll Deadlines are strictly enforced – NO EXCEPTIONS**

Click here for the May 1-15, 2018 Timesheet

If you have any questions or concerns, please do not hesitate to contact us at [email protected] or 956-3100.

IMPORTANT: PLEASE MAKE SURE TO OBTAIN YOUR PRINCIPAL INVESTIGATOR’S APPROVAL FIRST BEFORE MAKING ANY TRAVEL ARRANGEMENTS.

 Summer Season is approaching!  If you are on a nonimmigrant visa and will be traveling during the summer season, we would like to remind you to email RCUH Human Resources/Immigration ([email protected]) at least two (2) weeks prior to your travel so that we can ensure that you have the proper documentation to travel and to return back into the United States to continue your employment with RCUH.  Please provide us with the following information:

(1) Dates of Travel (Departure and Return Dates)
(2) Who will be traveling with you
(3) Reason for Travel

RCUH Human Resources will prepare the proper travel verification of employment prior to your travel and will provide to you as soon as your request has been received.

IMPORTANT REMINDER(S) WHILE TRAVELING OUTSIDE THE U.S.:

•  The I-94 admission record. Upon your return, please go to the U.S. Customs and Border Protection website to obtain your online I-94 record.  You will submit a copy of your I-94 record to the RCUH Human Resources office.
• Check the entry stamp to ensure that the period of admission matches the expiration date of the approved visa status.  For example, be sure to check the validity dates of your passport before travel.  If the passport expires prior to your approved visa status you should renew the passport before you return to the U.S.  If you do not renew the passport, upon re-entry to the U.S., the immigration officer will issue an admission record valid only until the passport’s expiration.
• If you are a nonimmigrant employee who has a pending “change of status” petition (i.e., change from F-1 to H-1B) with the U.S. Citizenship and Immigration Services (USCIS), you must remain in the U.S. until a determination on the petition is rendered. A nonimmigrant who travels abroad while an application for change of status is pending is considered to have abandoned the change of status portion of the petition.

Please email [email protected] or (808) 956-0871 if you have any questions.

 

In order to minimize searching for the RCUH timesheets each pay period, you can now access the current and upcoming timesheets through your Employee Self-Service Portal. Timesheets will be located under Forms.

We will have the current RCUH timesheet available on the RCUH website in the News Section: Human Resources Announcements on the first working day of each pay period.

Click here for the April 1-15, 2018 Timesheet
RCUH Payroll Deadline is April 16, 2018 12:00PM

Payday for this timesheet is April 20, 2018

**Project Payroll Deadlines may vary, please check with your specific project for timekeeping procedures and deadlines**

**Payroll Deadlines are strictly enforced – NO EXCEPTIONS**

Click here for the April 16-30, 2018 Timesheet

If you have any questions or concerns, please do not hesitate to contact us at [email protected] or 956-3100.

ATTENTION:  Regular Status Employees 50-100% FTE

If you are currently participating in RCUH’s Group Retirement Annuity (GRA) and/or Supplemental Retirement Annuity (SRA) plans administered through TIAA OR if you are interested in enrolling into a TIAA SRA plan, the RCUH Human Resources Department is now coordinating one-hour Individual/Employee Retirement Counseling Sessions with TIAA.  During these meetings, you will be able to discuss your personal financial/retirement goals with a TIAA Financial Consultant, on a free and confidential basis.

A TIAA representative will be able to assist you with planning for your retirement goals, including:

• Setting realistic goals for key life events and retirement
• Reviewing your investment mix and strategy
• Selecting your TIAA options
• Learning about TIAA retirement income flexibility

For employees unfamiliar with the SRA plan, it is considered a 403(b) tax-deferred annuity plan which allows an employee to make contributions via payroll deduction from his/her pre-tax earnings towards an individual retirement plan (i.e., SRA) through our third party administrator, TIAA.  Enrolling or making changes to your SRA election may be done at any time during the year. For more information about the GRA and SRA plans, please go to our website, www.rcuh.com and review the RCUH Retirement Plans Policy (3.560).

We have reserved the following dates and times for Individual Sessions:

Dates	Location	Times
April 3, 2018	East-West Center 1601 East West Rd, Burns Hall Room 4012 Honolulu, HI 96848	9:00am – 4:00pm
April 4, 2018	East-West Center 1601 East West Rd, Burns Hall Room 4012 Honolulu, HI 96848	9:00am – 4:00pm
April 5, 2018	East-West Center 1601 East West Rd, Burns Hall Room 4012 Honolulu, HI 96848	9:00am – 4:00pm

To schedule an appointment, please use our secure website at:

http://www.TIAA.org/schedulenow

If you have questions or are unable to schedule an appointment online, please call our Service and Scheduling Group at 800-732-8353 Monday-Friday 6am – 3pm Hawaii Standard Time.

Meetings are accessible for individuals with disabilities.  Individuals who require special needs accommodations may request assistance in writing to [email protected].

Attention all Principal Investigators, Supervisors, and Administrative Staff: Annual Performance Evaluations are coming soon!  Below is the schedule of upcoming training sessions:

ISLAND	LOCATION	DATE	TIME
Kaua’i	Kaua’i Community College Room: OCET 106	Friday, April 13, 2018	9:30am – 11:00am
Oahu	UH John A. Burns School of Medicine Room: MEB 301	Tuesday, April 17, 2018	9:30am – 11:00am
Hawai’i	UH Hilo Room: UCB-115	Friday, April 20, 2018	9:30am – 11:00am
Oahu	UH Manoa, East-West Center Burns Hall Room: 4005/4009	Wednesday, April 25, 2018	9:30am – 11:00am
Maui	UH Maui College Room: Laulima 105	Friday, April 27, 2018	9:30am – 11:00am

PIs, supervisors and administrative staff may register for the training through Litmos. You may access Litmos by clicking here. As a reminder, your username will be your email address. If you need to request access to Litmos, please complete the registration form.

Please contact RCUH Corporate Services at (808) 988-8314/8315 or [email protected] if you need assistance with registration.

Relevant RCUH Policy (NOTE: Updated forms will be available shortly.)

3.410 RCUH 12-Month/Needs-Based Performance Evaluations

 Individuals who require special needs accommodations may request assistance in writing to [email protected] prior to the scheduled meeting.

In order to minimize searching for the RCUH timesheets each pay period, you can now access the current and upcoming timesheets through your Employee Self-Service Portal. Timesheets will be located under Forms.

We will have the current RCUH timesheet available on the RCUH website in the News Section: Human Resources Announcements on the first working day of each pay period.

Click here for the March 16-31, 2018 Timesheet
RCUH Payroll Deadline is April 2, 2018 12:00PM

Payday for this timesheet is April 6, 2018

**Project Payroll Deadlines may vary, please check with your specific project for timekeeping procedures and deadlines**

**Payroll Deadlines are strictly enforced – NO EXCEPTIONS**

Click here for the April 1-15, 2018 Timesheet

If you have any questions or concerns, please do not hesitate to contact us at [email protected] or 956-3100.

ATTENTION:  Regular status employees 50-100% FTE

If you are currently participating in RCUH’s Group Retirement Annuity (GRA) and/or Supplemental Retirement Annuity (SRA) plans administered through TIAA OR if you are interested in enrolling into a TIAA SRA plan, the RCUH Human Resources Department is now coordinating one-hour Individual/Employee Retirement Counseling Sessions with TIAA.  During these meetings, you will be able to discuss your personal financial/retirement goals with a TIAA Financial Consultant, on a free and confidential basis.

A TIAA representative will be able to assist you with planning for your retirement goals, including:

• Setting realistic goals for key life events and retirement
• Reviewing your investment mix and strategy
• Selecting your TIAA options
• Learning about TIAA retirement income flexibility

For employees unfamiliar with the SRA plan, it is considered a 403(b) tax-deferred annuity plan which allows an employee to make contributions via payroll deduction from his/her pre-tax earnings towards an individual retirement plan (i.e., SRA) through our third party administrator, TIAA.  Enrolling or making changes to your SRA election may be done at any time during the year. For more information about the GRA and SRA plans, please go to our website, www.rcuh.com and review the RCUH Retirement Plans Policy (3.560).

We have reserved the following dates and times for Individual Sessions:

Dates	Location	Times
March 20, 2018	UH Maui College, KAA 210 310 Kaahumamu Ave. Kahului, HI 96732	9:00am – 4:00pm
March 21, 2018	UH Maui College, LAU 214 310 Kaahumamu Ave. Kahului, HI 96732	9:00am – 4:00pm
March 22, 2018	UH Maui College, KAA 210 310 Kaahumamu Ave. Kahului, HI 96732	9:00am – 4:00pm

To schedule an appointment, please use our secure Web site at:

http://www.TIAA.org/schedulenow

If you have questions or are unable to schedule an appointment online, please call our Service and Scheduling Group at 800-732-8353 Mon-Fri 6am – 3pm Hawaii time.

Meetings are accessible for individuals with disabilities.  For more information or to request an accommodation due to your disability, please contact RCUH Administration at (808) 956-3100 or email [email protected] at least one week prior to the session.

TO:      All RCUH Employees

We are excited to announce that email notifications will now be provided to employees when the following transactions are approved:

• Full-Time Equivalency (FTE) Changes
• Pay Rate Changes
• Performance Evaluation/Award
• One-Time Payment (project specific – must be pre-approved by RCUH Human Resources)

Sample email:

To view your compensation history or pay statement, log into Employee Self-Service (ESS) and click on the Payroll and Compensation tab. Your benefits summary can be found on the Benefits tab.

If you are having difficulties logging into ESS, please contact [email protected].

Mahalo!

RCUH Human Resources

All RCUH Human Resources online systems will be down on Monday, March 5, 2018 from 9:00 PM to 12:00 AM (HST) for system maintenance.

This will include:

• Human Resources Portal
• Employee Self Service (ESS)
• Careers/Recruiting
• New Hire Documents (EHS)

We apologize for any inconveniences this may cause.

If you have any questions, please contact Stacie Kondo at [email protected].

In order to minimize searching for the RCUH timesheets each pay period, you can now access the current and upcoming timesheets through your Employee Self-Service Portal. Timesheets will be located under Forms.

We will have the current RCUH timesheet available on the RCUH website in the News Section: Human Resources Announcements on the first working day of each pay period.

Click here for the March 1-15, 2018 Timesheet
RCUH Payroll Deadline is March 16, 2018 12:00PM

Payday for this timesheet is March 22, 2018

**Project Payroll Deadlines may vary, please check with your specific project for timekeeping procedures and deadlines**

**Payroll Deadlines are strictly enforced – NO EXCEPTIONS**

Click here for the March 16-31, 2018 Timesheet

If you have any questions or concerns, please do not hesitate to contact us at [email protected] or 956-3100.