In order to minimize searching for the RCUH timesheets each pay period, you can now access the current and upcoming timesheets through your Employee Self-Service Portal. Timesheets will be located under Forms.

We will have the current RCUH timesheet available on the RCUH website in the News Section: Human Resources Announcements on the first working day of each pay period.

Click here for the February 1-15, 2018 Timesheet
RCUH Payroll Deadline is February 15, 2018 12:00PM

Payday for this timesheet is February 22, 2018

**Project Payroll Deadlines may vary, please check with your specific project for timekeeping procedures and deadlines**

**Payroll Deadlines are strictly enforced – NO EXCEPTIONS**

Click here for the February 16-28, 2018 Timesheet

If you have any questions or concerns, please do not hesitate to contact us at [email protected] or 956-3100.

TO:      RCUH Employees Who Have Worked 50% Full-Time Equivalency or More and Have Enrolled in Health Coverage During the 2017 Calendar Year

RCUH Employees Who Have Worked 75% Full-Time Equivalency or More and Have Been Offered Health Coverage During the 2017 Calendar Year

FROM: RCUH Human Resources

As part of our compliance with the Patient Protection and Affordable Care Act Law (PPACA), the RCUH is required to provide you with IRS Form 1095-C. This form will provide you with important information about the health insurance coverage that was offered to you during the 2017 calendar year.

All employees who met the eligibility criteria above will receive a paper Form 1095-C. This form will be mailed to your current mailing address on record as of January 25, 2018 in Mid-February.

We will provide another update when the forms are mailed.

 Employees who previously submitted consent for an electronic IRS Form 1095-C:

You will not be able to view your 2017 Form 1095-C on the RCUH Employee Self-Service (ESS) system. You will receive a paper copy via postal mail to your mailing address on record in ESS as of January 25, 2018. The paper Form 1095-C will be mailed out in Mid-February. If you do not receive your form at that time, please contact RCUH Information Systems ([email protected]) for assistance.

You may view your 2015 and 2016 Form 1095-C (if applicable) on Employee Self-Service at www.rcuh.com: Employee Self-Service > enter User ID and Password > Employee Self-Service tab > Benefits > View 1095-C Form > Tax Form.

 For more information, please refer to the Questions and Answers about Health Care Information Forms for Individuals on the IRS website.

If you have any questions about your IRS Form 1095-C or the ACA, please contact [email protected]. If you have difficulties logging in to Employee Self-Service, please contact [email protected]

 TO:  All RCUH Employees with 2017 Wages
FROM: RCUH Payroll Department
DATE:  January 29, 2018

The Wage and Tax Statement (W-2) forms for the 2017 tax year have been completed.

Employees who submitted consent for an electronic W-2:

Your 2017 W-2 form is now available on the RCUH Employee Self-Service system at www.rcuh.com:

Employee Self-Service  > enter User ID and Password > Employee Self-Service tab > Payroll and Compensation > View W-2/W-2c Forms > Year End Form

If you are having difficulties opening your .pdf W-2 form, please make sure that the pop-up blocker on your browser is off or allows our website (https://hr.rcuh.com).

For employees who did NOT consent to receive an electronic W-2:

A paper W-2 form will be mailed to your current mailing address on record on Monday, January 29, 2018.

If you do not receive your W-2 by February 23, 2018, please contact us at [email protected].

 

Mahalo,

RCUH Payroll Staff

 

 

FINAL REMINDER REGARDING YOUR 2017 IRS W-2

This is your final reminder to update your personal information as it will affect your 2017 W-2, and also to consent to receive an electronic W-2.  If you have already done so, please disregard this notice.

If changes are needed or to consent for an electronic W-2, you will be able to do so via the Employee Self Service (ESS) portal from January 19^th, 8:00 a.m. to January 21^st, 5:00 p.m.

Deadline – Sunday, January 21, 2018 by 5:00 p.m.

For your convenience, below is an action checklist list to consider in closing your 2017 obligations:

¨ Contact Information

• Home and Mailing Addresses
• Phone Numbers
• Email Addresses

¨ Consent to receive electronic W-2 (please disregard if you previously consented)

• In order to receive your tax documents electronically, a ONE-TIME consent is required (see the W2 Consent Instructions)
• Consent may be done via ESS
• You will notified by email when your electronic W-2 form is available (scheduled for distribution by Monday, 1/29/18)

Please remember that it is your responsibility to ensure that your information is up-to-date.  If you have any questions, please contact the Payroll department at [email protected].

 

 

In order to minimize searching for the RCUH timesheets each pay period, you can now access the current and upcoming timesheets through your Employee Self-Service Portal. Timesheets will be located under Forms.

We will have the current RCUH timesheet available on the RCUH website in the News Section: Human Resources Announcements on the first working day of each pay period.

Click here for the January 16-31, 2018 Timesheet 
RCUH Payroll Deadline is February 1, 2018 12:00PM

Payday for this timesheet is February 7, 2018

**Project Payroll Deadlines may vary, please check with your specific project for timekeeping procedures and deadlines**

**Payroll Deadlines are strictly enforced – NO EXCEPTIONS**

Click here for the February 1-15, 2018 Timesheet

If you have any questions or concerns, please do not hesitate to contact us at [email protected] or 956-3100.

ATTENTION:  Regular status employees 50-100% FTE

If you are currently participating in RCUH’s Group Retirement Annuity (GRA) and/or Supplemental Retirement Annuity (SRA) plans administered through TIAA OR if you are interested in enrolling into a TIAA SRA plan, the RCUH Human Resources Department is now coordinating one-hour Individual/Employee Retirement Counseling Sessions with TIAA.  During these meetings, you will be able to discuss your personal financial/retirement goals with a TIAA Financial Consultant, on a free and confidential basis.

A TIAA representative will be able to assist you with planning for your retirement goals, including:

• Setting realistic goals for key life events and retirement
• Reviewing your investment mix and strategy
• Selecting your TIAA options
• Learning about TIAA retirement income flexibility

For employees unfamiliar with the SRA plan, it is considered a 403(b) tax-deferred annuity plan which allows an employee to make contributions via payroll deduction from his/her pre-tax earnings towards an individual retirement plan (i.e., SRA) through our third party administrator, TIAA.  Enrolling or making changes to your SRA election may be done at any time during the year. For more information about the GRA and SRA plans, please go to our website, www.rcuh.com and review the RCUH Retirement Plans Policy (3.560).

We have reserved the following dates and times for Individual Sessions:

Dates	Location	Times
January 16, 2018	Institute for Astronomy, Room 131 640 N Aohoku Pl, Hilo, HI 96720	9:00am – 4:00pm
January 17, 2018	Institute for Astronomy, Room 131 640 N Aohoku Pl, Hilo, HI 96720	9:00am – 4:00pm
January 13, 2018	Institute for Astronomy, Room 131 640 N Aohoku Pl, Hilo, HI 96720	9:00am – 4:00pm

To schedule an appointment, please use our secure Web site at:

http://www.TIAA.org/schedulenow

If you have questions or are unable to schedule an appointment online, please call our Service and Scheduling Group at 800-732-8353 Mon-Fri 6am – 3pm Hawaii time.

Meetings are accessible for individuals with disabilities.  For more information or to request an accommodation due to your disability, contact our Administration section at (808) 956-3100 or email [email protected] at least one week prior to the session.

Starting off 2018 Well!!

Are you aware that your medical plan can help you with your new year’s resolution goals? HMSA and Kaiser Permanente offer a variety of wellness incentives for their members.  Here are a few highlights:

HMSA

• HMSA365 – Take advantage of all your health plan has to offer and save money on a variety of HMSA365 products and services just for you. Show your HMSA membership card to participating businesses to get discounts on fitness classes, vitamins, acupuncture, massage therapy, hearing aids and more!

https://hmsa.com/well-being/hmsa365/

KAISER

• FIT REWARDS: Get paid to go to the gym! Here’s how it works:

1. Visit kp.org/activeandfit and register before going to the gym.
2. Choose a Participating Gym. Go to facility directory.
3. Pay your annual program fee of no more than $200 directly to the gym. There will be no more monthly dues to worry about!

For 24 Hour Fitness: If you’re currently a member or would like to join 24 Hour Fitness, visit kp.org/activeandfit or call toll-free 1-877-750-2746, Monday – Friday, 5 a.m. to 6 p.m. (Pacific time), to pay your annual program fee before going to the gym.

4. Get fit and get your money back.  Work out at a participating gym at least 45 days for a minimum of 30 minutes per session by the end of 2018. That’s less than once per week! Once you meet the 45-day, 30-minute per session activity requirement, you’ll get your annual program fee back.

www.kp.org/fitrewards

This article has been generated to keep RCUH employees informed throughout the year about their health benefit offerings.

 

In order to minimize searching for the RCUH timesheets each pay period, you can now access the current and upcoming timesheets through your Employee Self-Service Portal. Timesheets will be located under Forms.

We will have the current RCUH timesheet available on the RCUH website in the News Section: Human Resources Announcements on the first working day of each pay period.

Click here for the January 1-15, 2018 Timesheet 
RCUH Payroll Deadline is January 16, 2018 12:00PM

Payday for this timesheet is January 22, 2018

**Project Payroll Deadlines may vary, please check with your specific project for timekeeping procedures and deadlines**

**Payroll Deadlines are strictly enforced – NO EXCEPTIONS**

Click here for the January 16-31, 2018 Timesheet

If you have any questions or concerns, please do not hesitate to contact us at [email protected] or 956-3100.

Aloha!

As we wind down 2017, we would like to provide you a courtesy reminder to update your personal information as it will affect your 2017 W-2.

If you need to make any changes, you are able to do so in the Employee Self Service (ESS) portal.

Updates can be made in ESS during these time frames:

• Dec 21 (8am) to Dec 25 (5pm)
• Jan 4 (8am) to Jan 9 (5pm)
• Jan 19 (8am) to Jan 21 (5pm)

Deadline for changes – Sunday, January 21, 2018 by 5:00pm. 

For your convenience, below is an action checklist list to consider in closing your 2017 obligations:

¨ Contact Information

• Home and Mailing Addresses
• Phone Numbers
• Email Addresses

¨ Consent to receive electronic W-2’s (please disregard if you previously consented)

• In order to receive your tax documents electronically a ONE-TIME consent is required (see the instructions here)
• Consent can be done in ESS

Please remember it is your responsibility to ensure that your information is up-to-date.  If you have any questions, please contact the payroll department at [email protected].

In order to minimize searching for the RCUH timesheets each pay period, you can now access the current and upcoming timesheets through your Employee Self-Service Portal. Timesheets will be located under Forms.

We will have the current RCUH timesheet available on the RCUH website in the News Section: Human Resources Announcements on the first working day of each pay period.

Click here for the December 16-31, 2017 Timesheet 
RCUH Payroll Deadline is December 29, 2017 12:00PM

Payday for this timesheet is January 5, 2017

**Project Payroll Deadlines may vary, please check with your specific project for timekeeping procedures and deadlines**

**Payroll Deadlines are strictly enforced – NO EXCEPTIONS**

Click here for the January 1-15, 2018 Timesheet

If you have any questions or concerns, please do not hesitate to contact us at [email protected] or 956-3100.