We are excited to announce that the RCUH Human Resources Department will be upgrading our HR System to PeopleSoft 9.2 on Tuesday, September 26, 2017.

In preparation for this, the following HR online systems will be down from Friday, September 22, 2017 at 6:00 PM (HST) to Tuesday, September 26, 2017 at 8:00 AM (HST):

• Employee Self-Service
• Careers/Job Postings Site
• New Hire Documents (EHS)
• Human Resource Portal

We apologize for any inconvenience this may cause. If you have any questions, please contact Stacie Kondo at (808) 956-8953 or [email protected].

RCUH will be conducting EEO (Equal Employment Opportunity) and Sexual Harassment Prevention Training for Employees and Supervisors.  RCUH EEO & Sexual Harassment Training is mandatory for all new employees and new supervisors.  If you have not attended training within the last two years, you must attend this session.

The purpose of this training is to provide RCUH employees and supervisors with an understanding of the RCUH EEO & Sexual Harassment Policy and the RCUH EEO Complaint/Investigation Process.  This session will provide employees and supervisors with a better understanding of what discrimination/sexual harassment is in the work place, how to prevent discrimination/sexual harassment from happening, and what RCUH’s policy is on discrimination/sexual harassment.  Knowing how to prevent occurrences of sexual harassment and discriminatory behavior is critical in today’s world.

TRAINING TIME/DATES:

• 9:00 am – 11:00 am (Employees and Supervisors)
• 11:00 am – 12:00 pm (Supervisors only)

MAUI – Friday, September 29, 2017 – SESSION CANCELLED, to be rescheduled

OAHU – Thursday, October 12, 2017**REGISTRATION FULL – please email to get on waiting list.
UH Manoa, Kuykendall, Room 101 (Auditorium)

KAUAI – Friday, October 20, 2017 **UPDATED DATE
Kauai Community College, OCET Room 105

HAWAI’I – Friday, October 27, 2017 **Reaching capacity – please sign up soon!
UH Hilo, Institute for Astronomy (IFA) Auditorium

Relevant Policies:

3.110 RCUH Equal Employment Opportunity

3.120 Sexual Harassment

To register for training, RCUH employees may also register through Employee Self Service (ESS). If you have difficulty signing up, please contact Tana Staub at 956-7055 or [email protected]. **Please note that the search function is case sensitive – please type in “Oahu”, “Hawaii”, “Maui”, or “Kauai” for trainings available on your island.

Please note that due to high demand for this training, another session will be offered (via HITS to several sites,tbd) in the next several months.

Individuals who require special needs accommodations may request assistance in writing to [email protected] prior to the scheduled meeting.

In order to minimize searching for the RCUH timesheets each pay period, we will have the current RCUH timesheet available in the Current News section of the RCUH website on the first working day of each pay period.

Click here for the September 16-30, 2017 Timesheet
Payroll Deadline is October 2, 2017 noon
Payday for this timesheet is October 6, 2017

**Payroll Deadlines are strictly enforced – NO EXCEPTIONS

Click here for the October 1 -15, 2017 Timesheet 

If you have any questions or concerns, please do not hesitate to contact us at [email protected] or 956-3100.

We are excited to announce that the RCUH Human Resources Department will be upgrading our HR System to PeopleSoft 9.2 on Tuesday, September 26, 2017.

In preparation for this, the following HR online systems will be down from Friday, September 22, 2017 at 6:00 PM (HST) to Tuesday, September 26, 2017 at 8:00 AM (HST):

• Employee Self-Service
• Careers/Job Postings Site
• New Hire Documents (EHS)
• Human Resource Portal

We apologize for any inconvenience this may cause. If you have any questions, please contact Stacie Kondo at (808) 956-8953 or [email protected].

 

In order to minimize searching for the RCUH timesheets each pay period, we will have the current RCUH timesheet available in the Current News section of the RCUH website on the first working day of each pay period.

Click here for the September 1-15, 2017 Timesheet
Payroll Deadline is September 18, 2017 noon
Payday for this timesheet is September 22, 2017

**Payroll Deadlines are strictly enforced – NO EXCEPTIONS

Click here for the September 16-30, 2017 Timesheet

If you have any questions or concerns, please do not hesitate to contact us at [email protected] or 956-3100.

This training session will be held to provide Principal Investigators and Project Administrators with a set of guidelines on EIC Determinations. It is the policy of RCUH to properly classify individuals providing services as an “Employee,” “Independent Contractor,” or “Non-Employee.” Misclassification of employees as independent contractors is a serious issue and could result in being held liable for employment taxes (income tax withholdings, Social Security and Medicare, unemployment) for that worker in addition to penalties and interest. Organizations are being scrutinized as never before, as federal and state agencies are ramping up enforcement efforts.

Thursday, September 14, 2017

10:00am – 11:30am

JABSOM Auditorium

 Relevant Policy:

3.225 RCUH Employee-Independent Contractor Review

To register for training, RCUH employees may also register through Employee Self Service (ESS). If you have difficulty signing up, please contact Tana Staub at 956-7055 or [email protected]. **Please note that the search function is case sensitive – please type in “Oahu” for available training.

Individuals who require special needs accommodations may request assistance in writing to [email protected] prior to the scheduled meeting.

RCUH will be conducting EEO (Equal Employment Opportunity) and Sexual Harassment Prevention Training for Employees and Supervisors.  RCUH EEO & Sexual Harassment Training is mandatory for all new employees and new supervisors.  If you have not attended training within the last two years, you must attend this session.

The purpose of this training is to provide RCUH employees and supervisors with an understanding of the RCUH EEO & Sexual Harassment Policy and the RCUH EEO Complaint/Investigation Process.  This session will provide employees and supervisors with a better understanding of what discrimination/sexual harassment is in the work place, how to prevent discrimination/sexual harassment from happening, and what RCUH’s policy is on discrimination/sexual harassment.  Knowing how to prevent occurrences of sexual harassment and discriminatory behavior is critical in today’s world.

TRAINING TIME/DATES:

• 9:00 am – 11:00 am (Employees and Supervisors)
• 11:00 am – 12:00 pm (Supervisors only)

MAUI – Friday, September 29, 2017 – CANCELLED, to be rescheduled

OAHU – Thursday, October 12, 2017
UH Manoa, Kuykendall, Room 101 (Auditorium)

KAUAI – Friday, October 20, 2017**UPDATED DATE
Kauai Community College, OCET Room 105

HAWAI’I – Friday, October 27, 2017
UH Hilo, Institute for Astronomy (IFA) Auditorium

Relevant Policies:

3.110 RCUH Equal Employment Opportunity

3.120 Sexual Harassment

To register for training, RCUH employees may also register through Employee Self Service (ESS). If you have difficulty signing up, please contact Tana Staub at 956-7055 or [email protected]. **Please note that the search function is case sensitive – please type in “Oahu”, “Hawaii”, “Maui”, or “Kauai” for trainings available on your island.

Individuals who require special needs accommodations may request assistance in writing to [email protected] prior to the scheduled meeting.

The RCUH payroll deadline for the 8/16/17-8/31/17 pay period is 12:00 noon on THURSDAY, August 31, 2017.   The deadline has been moved up one day due to the Labor Day holiday.

IMPORTANT:

• Online timesheets will be available starting TUESDAY, August 29, 2017.
• Online timesheets must be submitted no later than 12:00 noon, THURSDAY, August 31, 2017.
• Be sure to check for verification of your electronic submission (name, date, time and confirmation number) and that the correct number of timesheets were submitted (x of x).
• Supporting documentation (for Timekeeper Co-certification, Bereavement, Jury Duty, Parent/Teacher Conference, Military Leave) must be submitted to RCUH Payroll by 12:00 noon, THURSDAY, August 31, 2017.
• RCUH employees will NOT be paid if the online timesheets and supporting documentations are not submitted by the RCUH payroll deadline.
• Late timesheets will be processed retroactively with the next scheduled payroll processing.

For your convenience, click here to view the 2017 Human Resources Personnel Action & Payroll Calendar.

Should you have any questions, please contact the RCUH Payroll Staff at [email protected].

Thank you,

RCUH Payroll Staff

ATTENTION:  Regular status employees 50-100% FTE

If you are currently participating in RCUH’s Group Retirement Annuity (GRA) and/or Supplemental Retirement Annuity (SRA) plans administered through TIAA OR if you are interested in enrolling into a TIAA SRA plan, the RCUH Human Resources Department is now coordinating one-hour Individual/Employee Retirement Counseling Sessions with TIAA.  During these meetings, you will be able to discuss your personal financial/retirement goals with a TIAA Financial Consultant, on a free and confidential basis.

A TIAA representative will be able to assist you with planning for your retirement goals, including:

• Setting realistic goals for key life events and retirement
• Reviewing your investment mix and strategy
• Selecting your TIAA options
• Learning about TIAA retirement income flexibility

For employees unfamiliar with the SRA plan, it is considered a 403(b) tax-deferred annuity plan which allows an employee to make contributions via payroll deduction from his/her pre-tax earnings towards an individual retirement plan (i.e., SRA) through our third party administrator, TIAA.  Enrolling or making changes to your SRA election may be done at any time during the year. For more information about the GRA and SRA plans, please go to our website, www.rcuh.com and review the RCUH Retirement Plans Policy (3.560).

We have reserved the following dates and times for Individual Sessions:

Dates	Location	Times
September 19, 2017	Institute for Astronomy, Room 131 640 N Aohoku Pl, Hilo, HI 96720	9:00am – 4:00pm
September 20, 2017	Institute for Astronomy, Room 131 640 N Aohoku Pl, Hilo, HI 96720	9:00am – 4:00pm
September 21, 2017	Institute for Astronomy, Room 131 640 N Aohoku Pl, Hilo, HI 96720	9:00am – 4:00pm

To schedule an appointment, please use our secure Web site at:

http://www.TIAA.org/schedulenow

If you have questions or are unable to schedule an appointment online, please call our Service and Scheduling Group at 800-732-8353 Mon-Fri 6am – 3pm Hawaii time.

Meetings are accessible for individuals with disabilities.  For more information or to request an accommodation due to your disability, contact YeeYeng Lim at (808) 956-6979 or email [email protected] at least one week prior to the session.

TO:  Principal Investigators, Project Administrators and Fiscal Administrators

NOTE: This announcement is only applicable for Principal Investigators who missed the July 1, 2017 pay adjustments but submitted Annual Performance Evaluations by the September 15, 2017 deadline and will be providing their employees with pay increases/one-time payments effective October 1, 2017.

The online Pay Award/Personnel Action Form (PA/PAF) will be available for use via the Human Resources Portal from September 26, 2017 through October 10, 2017. All Principal Investigators who have submitted their employees’ Performance Evaluations by the September 15, 2017 deadline who would like to provide their employees with pay increases or a one-time payment effective October 1, 2017 must initiate and approve the online PA/PAF no later than October 10, 2017 (no exceptions).

As a reminder, this is only applicable to RCUH regular-status employees (regardless of FTE).

To access the online PA/PAF:

• Login to the Human Resources Portal
• Click on “Manage Employees” Tab
• Click on “Annual Pay Awards (PA/PAF)”

The PA/PAF will include a retroactive one-time payment option for the July 1, 2017 through September 30, 2017 period if an increase to the base is provided.

Note: A manual PAF will need to be submitted to RCUH Human Resources via email at [email protected] to process the actions below.  The deadline for the manual PAF is October 9, 2017.

• If you have submitted a manual PAF and Performance Evaluation to end an employee’s probationary period earlier and would like to provide the employee with a pay increase or one-time payment effective October 1, 2017
• If you have previously submitted an online PA/PAF for July 1, 2017 for your program and did not provide an award to all eligible employee(s) with pay increases or a one-time payment

If you have any questions, please contact the RCUH Human Resources staff listed below for further assistance.

Name	Phone	Email
Sharon Vong	956-0871	[email protected]
Jennifer Lin	956-7106	[email protected]
Stacie Kondo	956-8953	[email protected]

Thank you!