TO:  All Principal Investigators Who Did Not Turn In Their Employees’ 2016-2017 Performance Evaluations 

The RCUH will provide Principal Investigators with a final chance to turn in all employees’ 2017 Annual Performance Evaluations in order to be eligible for the 2017 pay increases/adjustments. The deadline to turn in the Performance Evaluations is September 15, 2017.

We will open up the Online Pay Award/Personnel Action Form (PA/PAF) on September 26, 2017 via the Human Resources Portal. The PA/PAF will allow for the following options:

• Pay Increase to Base Salary and/or One-Time Payment effective October 1, 2017
• Retroactive One-Time Payment for the duration of July 1, 2017 through September 30, 2017 (only if a percent increase to base is provided)

All PA/PAF’s must be initiated and approved via the PA/PAF on the Human Resources Portal no later than October 10, 2017.

If you have any questions, please contact the RCUH Human Resources staff listed below for further assistance.

Name	Phone	Email
Sharon Vong	956-0871	[email protected]
Jennifer Lin	956-7106	[email protected]
Stacie Kondo	956-8953	[email protected]

Thank you!

In order to minimize searching for the RCUH timesheets each pay period, we will have the current RCUH timesheet available in the Current News section of the RCUH website on the first working day of each pay period.

Click here for the August 16-31, 2017 Timesheet
Payroll Deadline is August 31, 2017 noon
Payday for this timesheet is September 7, 2017

**Payroll Deadlines are strictly enforced – NO EXCEPTIONS

Click here for the September 1-15, 2017 Timesheet

If you have any questions or concerns, please do not hesitate to contact us at [email protected] or 956-3100.

The Hawaii State Ethics Commission will be offering ethics training in September to state employees on Oahu (Kapolei).  Online registration is now open:  http://ethics.hawaii.gov/2017-09-08kapolei/.  We encourage employees to register early because seating is limited.  Training date and location are as follows:

Date:            Friday, September 8, 2017

Time:            10:00 a.m. – 11:30 a.m.

Location:       University of Hawaiʻi – West Oʻahu

91-1001 Farrington Highway

C208 – Multipurpose Room

Kapolei, Hawaii

The class is open to all state employees.  Please forward this information to employees in your agency and encourage employees who have not received ethics training to attend an ethics training this year.

Please contact our office (808) 587-0460 or [email protected] with any questions you may have.

Thank you for your support of ethics education!

 

Hawaii State Ethics Commission

1001 Bishop Street, Suite 970

Honolulu, Hawaii  96813

Telephone:  (808) 587-0460

[email protected]

http://ethics.hawaii.gov/

Twitter:@HawaiiEthics

 

The RCUH payroll deadline for the 8/01/17-8/15/17 pay period is 12:00 noon on TUESDAY, August 15, 2017.   The deadline has been moved up one day due to the Statehood Day holiday.

Link to: Employee Time/Leave Certification Form for August 1-15, 2017

IMPORTANT:

• Online timesheets will be available starting FRIDAY, August 11, 2017.
• Online timesheets must be submitted no later than 12:00 noon, TUESDAY, August 15, 2017.
• Be sure to check for verification of your electronic submission (name, date, time and confirmation number) and that the correct number of timesheets were submitted (x of x).
• Supporting documentation (for Timekeeper Co-certification, Bereavement, Jury Duty, Parent/Teacher Conference, Military Leave) must be submitted to RCUH Payroll by 12:00 noon, TUESDAY, August 15, 2017.
• RCUH employees will NOT be paid if the online timesheets and supporting documentations are not submitted by the RCUH payroll deadline.
• Late timesheets will be processed retroactively with the next scheduled payroll processing.

For your convenience, click here to view the 2017 Human Resources Personnel Action & Payroll Calendar.

Should you have any questions, please contact the RCUH Payroll Staff at [email protected].

 

Thank you,

RCUH Payroll Staff

On July 24, 2017, The United States Citizenship and Immigration Services (USCIS) announced it would resume premium processing for certain cap-exempt H-1B petitions. The press release states that “premium processing will resume for petitions that may be exempt from the cap if the H-1B petitioner is: an institution of higher education; a nonprofit related to or affiliated with an institution of higher education; or a nonprofit research or governmental research organization.”

Since USCIS temporarily suspended premium processing for all H-1B petitions on April 3, 2017 to help reduce overall processing times, it has resumed premium processing for certain H-1B petitions as its workload permits.

Please find the official press release at the USCIS website:

https://www.uscis.gov/news/uscis-resume-h-1b-premium-processing-certain-cap-exempt-petitions

If you have any questions or concerns, please contact RCUH Immigration at: [email protected]

Attention: RCUH Staff who are requesting a parking permit or subject for renewal of a parking permit on the UH Manoa campus for the upcoming semester(s)

RCUH Human Resources can assist to supply the proof of employment if required for parking permit requests. RCUH staff should email [email protected] or call (808) 956-7307 to request for the proof of employment. In turn, an RCUH representative will email the proof of employment to employee.

Please contact RCUH Human Resources at [email protected] or (808) 956-7307 if you have any questions.

In order to minimize searching for the RCUH timesheets each pay period, we will have the current RCUH timesheet available in the Current News section of the RCUH website on the first working day of each pay period.

Click here for the August 1-15, 2017 Timesheet
Payroll Deadline is August 15, 2017 noon
Payday for this timesheet is August 22, 2017

**Payroll Deadlines are strictly enforced – NO EXCEPTIONS

Click here for the August 16-31, 2017 Timesheet

If you have any questions or concerns, please do not hesitate to contact us at [email protected] or 956-3100.

We are excited to announce that the RCUH Human Resources Department will be upgrading our HR System to PeopleSoft 9.2 on Tuesday, September 26, 2017.

Please disregard our previous announcement regarding down time for RCUH Human Resources Systems sent out on Thursday, July 27th. There will be NO scheduled down time on the RCUH Human Resources system this week. If you have any questions, please contact Stacie Kondo at (808) 956-8953 or [email protected].

 

TO:      All RCUH Employees

On July 10, 2017, Governor David Ige passed Act 128 into law, which is a revision of the provision of the Hawai‘i Family Leave Law (HFLL) outlined in Chapter 398, HRS, to expand eligibility requirements to include the coverage of an employee’s sibling who has a serious health condition.

Employees who meet the eligibility requirements for HFLL as defined in the 3.660 RCUH Family Leave policy and have a sibling who has a serious health condition may apply for HFLL to care for his/her sibling.  HFLL provides up to four (4) weeks of family leave entitlement for an employee per 12-month calendar year.

Employees who wish to apply for Hawai’i Family Leave to care for a sibling, birth of a child and to care for the newborn, placement of a child with you for adoption, care for a spouse, civil union partner, reciprocal beneficiary, child, parent, parent-in-law, legal guardian, grandparent, or grandparent-in-law with a serious health condition will need to submit the B-11 Family Leave Request Form and a Certification of Health Care Provider Form for Family Member’s Serious Health Condition (WH-380-F) to RCUH Human Resources Benefits Section for approval.

Should you have any questions or concerns, please contact RCUH Benefits at (808) 956-6979 or [email protected].

ATTENTION:  Regular status employees 50-100% FTE

If you are currently participating in RCUH’s Group Retirement Annuity (GRA) and/or Supplemental Retirement Annuity (SRA) plans administered through TIAA-CREF OR if you are interested in enrolling into a TIAA-CREF SRA plan, the RCUH Human Resources Department is now coordinating one-hour Individual/Employee Retirement Counseling Sessions with TIAA-CREF.  During these meetings, you will be able to discuss your personal financial/retirement goals with a TIAA-CREF Financial Consultant, on a free and confidential basis.

A TIAA-CREF representative will be able to assist you with planning for your retirement goals, including:

• Setting realistic goals for key life events and retirement
• Reviewing your investment mix and strategy
• Selecting your TIAA-CREF options
• Learning about TIAA-CREF retirement income flexibility

For employees unfamiliar with the SRA plan, it is considered a 403(b) tax-deferred annuity plan which allows an employee to make contributions via payroll deduction from his/her pre-tax earnings towards an individual retirement plan (i.e., SRA) through our third party administrator, TIAA-CREF.  Enrolling or making changes to your SRA election may be done at any time during the year. For more information about the GRA and SRA plans, please go to our website, www.rcuh.com and review the RCUH Retirement Plans Policy (3.560).

We have reserved the following dates and times for Individual Sessions:

Dates	Location	Times
August 8, 2017	JABSOM Medical Education Building Room 224p – Honolulu 651 Ilalo St. Honolulu, HI 96813	9:00am – 4:00pm
August 9, 2017	JABSOM Medical Education Building Room 224p – Honolulu 651 Ilalo St. Honolulu, HI 96813	9:00am – 4:00pm
August 10, 2017	JABSOM Medical Education Building Room 302 – Honolulu 651 Ilalo St. Honolulu, HI 96813	9:00am – 4:00pm

To schedule an appointment, please use our secure Web site at:

http://www.tiaa-cref.org/schedulenow

If you have questions or are unable to schedule an appointment online, please call our Service and Scheduling Group at 800-732-8353 Mon-Fri 6am – 3pm Hawaii time.

Meetings are accessible for individuals with disabilities.  For more information or to request an accommodation due to your disability, contact YeeYeng Lim at (808) 956-6979 or email [email protected] at least one week prior to the session.