To: All RCUH Regular Status (50-100% FTE) Employees

Our Annual 2017-2018 Benefits Open Enrollment Sessions have ended and were held from Monday, May 1, 2017 through Monday, May 8, 2017.  Thank you to all who attended our Annual Benefits Open Enrollment Sessions.  We appreciate you taking the time to attend to better understand your benefits and ask questions about the upcoming changes.

As a FINAL REMINDER, all Benefits Open Enrollment Form(s) must be received no later than 4:30p.m., Wednesday May 17, 2017 (NO EXCEPTIONS).  If your form(s) are not received by the stated deadline, you will need to wait until the next Annual Open Enrollment Period to make any enrollments/changes to your benefit plan(s), unless you experience a mid-plan year qualifying event. If you are waiving your health coverage for this plan year, you will need to submit your waiver form to us.

IMPORTANT NOTICE!

Flexible Spending Accounts – Medical and/or Dependent Care Expense Reimbursement Account(s): You MUST ENROLL by submitting the RCUH Flexible Spending Enrollment/Change Form (B-5F) with your election amounts(s) for the new plan year. This benefit will not automatically continue into the new plan year.

Submit forms either by (original copy(ies) is not needed):

Email: [email protected]

Mail:

RCUH Human Resources

1601 East-West Road

Burns Hall 4^th Floor, Makai Wing

Honolulu, HI 96848

Fax: (808) 956-5022

If you have any questions, please contact:

RCUH Human Resources Benefits Department

Phone: (808) 956-2326 / (808) 956-0456

Email: [email protected]

IMPORTANT UPCOMING DATES TO REMEMBER
June 6-9, 2017	Check your email for your 2017-2018 Open Enrollment Benefits Confirmation Statement
July 1, 2017	Start date of Benefits Enrollment/Changes (New Benefits Plan Year)

Mahalo,

RCUH Human Resources

REMINDER:  RCUH Payroll Deadlines are strictly enforced. No exceptions will be made to process timesheets that do not meet the established RCUH Payroll Deadline. 

The deadline for Projects to submit timesheets and all required supporting documents is 12:00 noon on the established RCUH Payroll Deadline day.

Employees must submit their signed timesheets and supporting documents to their projects for review and certification prior to the RCUH Payroll Deadline.  Employee timesheets submitted directly to RCUH Payroll by an employee without Principal Investigator certification will not be processed.

Failure to submit timesheets and all required supporting documents to RCUH Payroll by the deadline will result in employees not being paid, or fully paid, on time and may affect benefits eligibility.  Supporting documents are required for leaves such as jury duty, parent-teacher conference, bereavement and military leave, if applicable.

The RCUH Payroll Deadline also applies to timesheets that require co-certification by PI for employees who have been delegated the PI’s responsibilities for timesheet submission to RCUH, which also includes submission of their own timesheet.  See Payroll & Certification Procedures for details.

Timekeeping Tip: It is strongly recommended that a back-up timekeeper is established in the event that a PI/timekeeper is unable to complete the project’s timekeeping tasks

Reference RCUH Policy: 3.810 RCUH Payroll & Certification

You may also refer to:

Payroll & Certification Procedures for Principal Investigators (NEW)

Payroll & Certification Procedures for Employees (NEW)

For further assistance, please email the RCUH Payroll staff at [email protected].

**Please note this training is managed and conducted by the Hawaii State Ethics Commission and not RCUH. Feel free to contact the Hawaii State Ethics Commission directly with any questions or concerns – contact information can be found at the bottom of this announcement.

~*~*~*~*~*~*~*~*~*~*~

The Hawaii State Ethics Commission will be offering ethics training in June to state employees on Maui (with video conference to Lanai and Molokai).  Online registration is now open.  We encourage employees to register early because seating is limited.  Training dates and locations are as follows:

June 9, 2017 (10:00am – 11:30am)

University of Hawaii Maui College – LINK TO REGISTRATION
Kaʻaʻike 105 BCD
310 W. Kaahumanu Avenue
Kahului, Hawaii

For Molokai and Lanai state employees, please register by contacting our office at (808) 587-0460 or [email protected] due to very limited enrollment.  The training locations are as follows:

Molokai
Molokai Ed Center – UH Maui College
375 Kamehameha V Highway
Kaunakakai, Hawaii

Lanai
Lanai Ed Center – UH Maui College
329 7^th Street
Lanai City, Hawaii

The classes are open to all state employees.  Please forward this information to the employees in your agency and encourage employees who have not received ethics training to attend an ethics training this year.

Please contact our office at (808) 587-0460 or [email protected] with any questions you may have.

Thank you for your support of ethics education!

Hawaii State Ethics Commission
1001 Bishop Street, Suite 970
Honolulu, Hawaii  96813

Telephone:  (808) 587-0460

 

The RCUH Fringe Benefits Schedule for FY17-18 (Effective July 1,2017) has been updated on our policy page.

Please see memo from Nelson Sakamoto to All Principal Investigators and Fiscal Administrators.

Contact RCUH Human Resources with any questions or concerns at 956-3100.

[pdf-embedder url=”https://www.rcuh.com/wp-content/uploads/2017/05/05.08.17_Memorandum_Fringe-Benefit-Schedule-FY17-18-1.pdf” title=”05.08.17_Memorandum_Fringe Benefit Schedule FY17-18″]

Performance Evaluation forms can be found on our policy page (policy 3.410). There are 4 versions of the form as listed:

• Mac Version: Long Form
• Mac Version: Short Form
• PC Version: Long Form
• PC Version: Short Form

Key Dates for July 1, 2017 effective date

Date, Deadlines, Time Periods	Key Issues
July 1, 2016 – June 30, 2017	Standard Performance Evaluation Period
July 1, 2017	Effective Date of Pay Adjustment
October 1, 2017	Optional Effective Date of Pay Adjustment
May 1 – June 16, 2017	Principal Investigators complete and conduct Performance Evaluations with RCUH staff for July 1, 2017 effective date
June 16, 2017	DEADLINE – Performance Evaluations to RCUH Human Resources Department
June 22, 2017	PA/PAF available to PI’s for July 1, 2017 effective date
July 11, 2017	Deadline for PI to complete PA/PAF for July 1, 2017 effective date

Key Dates for October 1, 2017 effective date

Date, Deadlines, Time Periods	Key Issues
July 1, 2016 – June 30, 2017	Standard Performance Evaluation Period
October 1, 2017	Effective Date of Pay Adjustment
May 1 – June 16, 2017	Principal Investigators complete and conduct Performance Evaluations with RCUH staff for July 1, 2017 effective date
September 15, 2017	DEADLINE – Performance Evaluations to RCUH Human Resources Department
September 22, 2017	PA/PAF available to PI’s for July 1, 2017 effective date
October 10, 2017	Deadline for PI to complete PA/PAF for October 1, 2017 effective date

Please note that deadline dates will not be extended. You may submit performance evaluation forms by the following methods:

• Email: [email protected]
• Fax: (808) 956-9423
• Mail:

RCUH Human Resources

1601 East West Road, Burns Hall

4^th Floor, Makai Wing

Honolulu HI 9648

 

Please contact [email protected] or 956-3100 if you have any questions.

The RCUH Payroll Department has updated its 3.344 Holidays, Holiday Pay, and Administrative Leave with Pay policy to provide employees and Principal Investigators with guidance on processes, requirements, and responsibilities, including links to additional resources.  Revisions made to the policy have not changed existing procedures.

Please click on the link below to access additional information regarding the updated policy:

3.344 Holidays, Holiday Pay, and Administrative Leave with Pay

Please contact the RCUH Payroll Department at [email protected] if you have any questions or need further assistance.  Thank you.

 

In order to minimize searching for the RCUH timesheets each pay period, we will have the current RCUH timesheet available in the Current News section of the RCUH website on the first working day of each pay period.

Click here for the May 1-15, 2017 Timesheet
Payroll Deadline is May 16, 2017 noon
Payday for this timesheet is May 22, 2017

**Payroll Deadlines are strictly enforced – NO EXCEPTIONS

Click here for the May 16-31, 2017 Timesheet

If you have any questions or concerns, please do not hesitate to contact us at [email protected] or 956-3100.

ATTENTION: Project Administrators assisting new hires to complete Form I-9

The U.S. Citizenship and Immigration Services (USCIS) recently announced they have redesigned the Permanent Resident Card (also known as a Green Card) and the Employment Authorization Document (EAD) as part of the Next Generation Secure Identification Document Project. USCIS will begin issuing the new cards on May 1, 2017.

Please click on the links below for additional information:

USCIS Will Issue Redesigned Green Cards and Employment Authorization Documents

Permanent Resident Card (Green Card)

Employment Authorization Document

I-9 Central

Please contact RCUH Human Resources at [email protected] or (808) 956-7307 if you have any questions.

 

**UPDATE: May 4 HITS training CANCELLED due to low enrollment

RCUH Annual Performance Evaluation Forms have been revised for the July 1, 2016 through June 30, 2017 rating period.  The forms are now accessible at our policy page. Please note that we have four options:

IMPORTANT NOTE: The deadline for receipt of performance evaluations is Friday, June 16, 2017 to be eligible for annual pay adjustments effective July 1, 2017. This deadline will not be extended; please submit forms early via any of the following:

• Email: [email protected]
• Fax: (808) 956-9423
• Mail:
  Research Corporation of the University of Hawaii
  Human Resources Department
  1601 East-West Road, Burns Hall 4^th Floor Makai Wing
  Honolulu, HI 96848

Upcoming Annual Performance Evaluation Trainings:

We encourage all Principal Investigators and Project/Program Managers to attend this training since we will be reviewing our new forms and processes. 

 Agenda:

• Revised Performance Evaluation Forms
• PA/PAF Training

To register for training, RCUH employees may register through Employee Self Service (ESS). If you have difficulty signing up, please contact RCUH Human Resources at 956-3100 or [email protected]. **Please note that the search function is case sensitive – please type in “Oahu”, “Hawaii”, “Maui”, or “Kauai” for trainings available on your island.

Relevant RCUH Policies

Individuals who require special needs accommodations may request assistance in writing to [email protected] prior to the scheduled meeting.

REMINDER: RCUH’s 2017-2018 Benefit Open Enrollment Sessions – LAST CHANCE TO SIGN UP!

To:  All RCUH Regular Status (50-100%) FTE Employees

The Annual RCUH Benefits Open Enrollment Period is here. Open Enrollment packets were sent out to all RCUH benefits-eligible employees on Tuesday, April 18, 2017, via email or postal mail if no email was provided.  If you have not received your packet, please contact us via email at [email protected] to request for a duplicate packet.  Please review ALL materials provided.

We encourage you to attend the upcoming sessions since we will be announcing changes on your HMSA and Kaiser medical plans.

 

If you have not already signed up for an Open Enrollment Session and are interested in attending, please see below for information on the upcoming open enrollment sessions and SIGN UP TODAY:

Date	Time	Location
Monday, May 1, 2017	9:00 am to 12:00 pm	Oahu – UH Manoa, Kuykendall Auditorium
	1:00 pm to 4:00 pm
Tuesday, May 2, 2017	9:00 am to 12:00 pm	Oahu – Kaka’ako, JABSOM Auditorium MEB, 314
	1:00 pm to 4:00 pm
	1:00 pm to 4:00 pm
Thursday, May 4, 2017	9:00 am to 12:00 pm	Big Island – Imiloa
	1:00 pm to 4:00 pm
Friday, May 5, 2017	9:00 am to 12:00 pm	Maui – Maui Community College, Pilina Multipurpose Room
	1:00 pm to 4:00 pm
Monday, May 8, 2017	1:30 pm to 3:30 pm	Oahu – HITS ·         UH – Manoa Kuykendall 201 (Origination Site) ·         Leeward Community College – Learning Commons Room 108B ·         UH West Oahu – Library Room B-157 ·         Windward Community College – Akoakoa Room 113A ·         Kauai Community College – Learning Resource Center Room 122 ·         Maui Community College – Kaaike Room 105 CD ·         UH Hilo – Media Services Room 359 ·         Honolulu Community College – Building 7 Room 305 ·         Kapiolani Community College – Naio Room 207

NEW!  Agenda at each Enrollment Session:

Session	9am-12:00pm	1pm-4:00pm
Q&A with Carriers	9:00am	1:00pm
RCUH Welcome and Introduction	9:30am	1:30pm
HMSA	9:40am	1:40pm
Kaiser	10:00am	2:00pm
HDS Dental	10:20am	2:20pm
NBS FSA/DCAP, Transit/Parking	10:35am	2:35pm
Standard Group Life and Group LTD	10:50am	2:50pm
UNUM Group Long Term Care	11:05am	3:05pm
RCUH Conclusion and Reminders	11:15am	3:15pm
Q&A with Carriers	12:00pm	4:00pm

Due to the lack of attendance, RCUH has cancelled the Open Enrollment sessions on Kauai for May 3, 2017. However, we highly encourage you to attend the HITS session on May 8, 2017 at Kauai Community College – Learning Resources Center Room 122. 

To sign up for enrollment sessions, click on RCUH Training Enrollment (located on the RCUH home web page at www.rcuh.com).

IMPORTANT UPCOMING DATES TO REMEMBER
May 1-8, 2017	Attend a Benefit Open Enrollment Session
May 17, 2017	DEADLINE for Benefits Enrollment/Change Election Forms
July 1, 2017	Start date of Benefits Enrollment/Changes

We look forward to your attendance in our upcoming sessions. If you have any questions, please email RCUH Benefits at [email protected].

Individuals who require special needs accommodations may request assistance in writing to [email protected] at least one week prior to the prior to the scheduled meeting.