ATTENTION: Project Administrators assisting new hires to complete Form I-9

The U.S. Citizenship and Immigration Services (USCIS) recently announced they have redesigned the Permanent Resident Card (also known as a Green Card) and the Employment Authorization Document (EAD) as part of the Next Generation Secure Identification Document Project. USCIS will begin issuing the new cards on May 1, 2017.

Please click on the links below for additional information:

USCIS Will Issue Redesigned Green Cards and Employment Authorization Documents

Permanent Resident Card (Green Card)

Employment Authorization Document

I-9 Central

Please contact RCUH Human Resources at [email protected] or (808) 956-7307 if you have any questions.

 

**UPDATE: May 4 HITS training CANCELLED due to low enrollment

RCUH Annual Performance Evaluation Forms have been revised for the July 1, 2016 through June 30, 2017 rating period.  The forms are now accessible at our policy page. Please note that we have four options:

IMPORTANT NOTE: The deadline for receipt of performance evaluations is Friday, June 16, 2017 to be eligible for annual pay adjustments effective July 1, 2017. This deadline will not be extended; please submit forms early via any of the following:

• Email: [email protected]
• Fax: (808) 956-9423
• Mail:
  Research Corporation of the University of Hawaii
  Human Resources Department
  1601 East-West Road, Burns Hall 4^th Floor Makai Wing
  Honolulu, HI 96848

Upcoming Annual Performance Evaluation Trainings:

We encourage all Principal Investigators and Project/Program Managers to attend this training since we will be reviewing our new forms and processes. 

 Agenda:

• Revised Performance Evaluation Forms
• PA/PAF Training

To register for training, RCUH employees may register through Employee Self Service (ESS). If you have difficulty signing up, please contact RCUH Human Resources at 956-3100 or [email protected]. **Please note that the search function is case sensitive – please type in “Oahu”, “Hawaii”, “Maui”, or “Kauai” for trainings available on your island.

Relevant RCUH Policies

Individuals who require special needs accommodations may request assistance in writing to [email protected] prior to the scheduled meeting.

REMINDER: RCUH’s 2017-2018 Benefit Open Enrollment Sessions – LAST CHANCE TO SIGN UP!

To:  All RCUH Regular Status (50-100%) FTE Employees

The Annual RCUH Benefits Open Enrollment Period is here. Open Enrollment packets were sent out to all RCUH benefits-eligible employees on Tuesday, April 18, 2017, via email or postal mail if no email was provided.  If you have not received your packet, please contact us via email at [email protected] to request for a duplicate packet.  Please review ALL materials provided.

We encourage you to attend the upcoming sessions since we will be announcing changes on your HMSA and Kaiser medical plans.

 

If you have not already signed up for an Open Enrollment Session and are interested in attending, please see below for information on the upcoming open enrollment sessions and SIGN UP TODAY:

Date	Time	Location
Monday, May 1, 2017	9:00 am to 12:00 pm	Oahu – UH Manoa, Kuykendall Auditorium
	1:00 pm to 4:00 pm
Tuesday, May 2, 2017	9:00 am to 12:00 pm	Oahu – Kaka’ako, JABSOM Auditorium MEB, 314
	1:00 pm to 4:00 pm
	1:00 pm to 4:00 pm
Thursday, May 4, 2017	9:00 am to 12:00 pm	Big Island – Imiloa
	1:00 pm to 4:00 pm
Friday, May 5, 2017	9:00 am to 12:00 pm	Maui – Maui Community College, Pilina Multipurpose Room
	1:00 pm to 4:00 pm
Monday, May 8, 2017	1:30 pm to 3:30 pm	Oahu – HITS ·         UH – Manoa Kuykendall 201 (Origination Site) ·         Leeward Community College – Learning Commons Room 108B ·         UH West Oahu – Library Room B-157 ·         Windward Community College – Akoakoa Room 113A ·         Kauai Community College – Learning Resource Center Room 122 ·         Maui Community College – Kaaike Room 105 CD ·         UH Hilo – Media Services Room 359 ·         Honolulu Community College – Building 7 Room 305 ·         Kapiolani Community College – Naio Room 207

NEW!  Agenda at each Enrollment Session:

Session	9am-12:00pm	1pm-4:00pm
Q&A with Carriers	9:00am	1:00pm
RCUH Welcome and Introduction	9:30am	1:30pm
HMSA	9:40am	1:40pm
Kaiser	10:00am	2:00pm
HDS Dental	10:20am	2:20pm
NBS FSA/DCAP, Transit/Parking	10:35am	2:35pm
Standard Group Life and Group LTD	10:50am	2:50pm
UNUM Group Long Term Care	11:05am	3:05pm
RCUH Conclusion and Reminders	11:15am	3:15pm
Q&A with Carriers	12:00pm	4:00pm

Due to the lack of attendance, RCUH has cancelled the Open Enrollment sessions on Kauai for May 3, 2017. However, we highly encourage you to attend the HITS session on May 8, 2017 at Kauai Community College – Learning Resources Center Room 122. 

To sign up for enrollment sessions, click on RCUH Training Enrollment (located on the RCUH home web page at www.rcuh.com).

IMPORTANT UPCOMING DATES TO REMEMBER
May 1-8, 2017	Attend a Benefit Open Enrollment Session
May 17, 2017	DEADLINE for Benefits Enrollment/Change Election Forms
July 1, 2017	Start date of Benefits Enrollment/Changes

We look forward to your attendance in our upcoming sessions. If you have any questions, please email RCUH Benefits at [email protected].

Individuals who require special needs accommodations may request assistance in writing to [email protected] at least one week prior to the prior to the scheduled meeting.

In order to minimize searching for the RCUH timesheets each pay period, we will have the current RCUH timesheet available in the Current News section of the RCUH website on the first working day of each pay period.

Click here for the April 16-30, 2017 Timesheet
Payroll Deadline is May 1, 2017 noon
Payday for this timesheet is May 5, 2017

**Payroll Deadlines are strictly enforced – NO EXCEPTIONS

Click here for the May 1-15, 2017 Timesheet

If you have any questions or concerns, please do not hesitate to contact us at [email protected] or 956-3100.

 

ATTENTION:  Regular status employees 50-100% FTE

If you are currently participating in RCUH’s Group Retirement Annuity (GRA) and/or Supplemental Retirement Annuity (SRA) plans administered through TIAA-CREF OR if you are interested in enrolling into a TIAA-CREF SRA plan, the RCUH Human Resources Department is now coordinating one-hour Individual/Employee Retirement Counseling Sessions with TIAA-CREF.  During these meetings, you will be able to discuss your personal financial/retirement goals with a TIAA-CREF Financial Consultant, on a free and confidential basis.

A TIAA-CREF representative will be able to assist you with planning for your retirement goals, including:

• Setting realistic goals for key life events and retirement
• Reviewing your investment mix and strategy
• Selecting your TIAA-CREF options
• Learning about TIAA-CREF retirement income flexibility

For employees unfamiliar with the SRA plan, it is considered a 403(b) tax-deferred annuity plan which allows an employee to make contributions via payroll deduction from his/her pre-tax earnings towards an individual retirement plan (i.e., SRA) through our third party administrator, TIAA-CREF.  Enrolling or making changes to your SRA election may be done at any time during the year. For more information about the GRA and SRA plans, please go to our website, www.rcuh.com and review the RCUH Retirement Plans Policy (3.560).

We have reserved the following dates and times for Individual Sessions:

Dates	Location	Times
May 09, 2017	Institute for Astronomy, Room 131 640 N Aohoku Pl, Hilo, HI 96720	9:00am – 4:00pm
May 10, 2017	Institute for Astronomy, Room 131 640 N Aohoku Pl, Hilo, HI 96720	9:00am – 4:00pm
May 11, 2017	Institute for Astronomy, Room 131 640 N Aohoku Pl, Hilo, HI 96720	9:00am – 4:00pm

To schedule an appointment, please use our secure Web site at:

http://www.tiaa-cref.org/schedulenow

If you have questions or are unable to schedule an appointment online, please call our Service and Scheduling Group at 800-732-8353 Mon-Fri 6am – 3pm Hawaii time.

Meetings are accessible for individuals with disabilities.  For more information or to request an accommodation due to your disability, contact YeeYeng Lim at (808) 956-6979 or email [email protected] at least one week prior to the session.

 

The RCUH 2017-2018 Benefits Open Enrollment Period is finally here! 

You will find the following three (3) documents attached:

• [pdf-embedder url=”https://www.rcuh.com/wp-content/uploads/2017/04/2017-Benefits-Open-Enrollment-Informational-Packet-.pdf” title=”2017 Benefits Open Enrollment Informational Packet”]
• [pdf-embedder url=”https://www.rcuh.com/wp-content/uploads/2017/04/HMSA-Summary-of-Benefits-Coverage-SBC.pdf” title=”HMSA Summary of Benefits & Coverage (SBC)”]
• [pdf-embedder url=”https://www.rcuh.com/wp-content/uploads/2017/04/Kaiser-Summary-of-Benefits-Coverage-SBC-.pdf” title=”Kaiser Summary of Benefits & Coverage (SBC)”]

If you are currently enrolled into any RCUH benefits, please log in to Employee Self-Service (ESS) to view your current benefits. Please see below for instructions on how to view your benefits on ESS: 

Instructions on How to View your Benefits on Employee Self-Service (ESS) 

1. Access the RCUH Employee Self-Service (ESS) system from the RCUH Homepage (www.rcuh.com)

• Forgot your User ID or Password? Click on the “Forget User ID/Password” link  

2. View your Benefits on Employee Self-Service (ESS)      

• Self Service > Benefits > Benefits Summary
  If you are having difficulties logging in to ESS or accessing the Benefits Summary page, please contact [email protected].

Please review IMPORTANT Information below: 

•  If you do NOT want to make any changes to your medical and dental insurance plans, you do NOT need to take any action. Your medical and dental plan listed on your Benefits Summary will continue into the July 1, 2017 plan year. 
• If you would like to make changes to your existing health insurance plans, please complete the RCUH Group Health Enrollment/Change Form (B-5H).
• If you decide to cancel or continue to waive your medical insurance plan, please complete the RCUH Group Health Insurance Waiver Form – RCUH Open Enrollment (B-5WB).
• If you would like to enroll or continue your existing Flexible Spending Plan(s) for the upcoming Plan Year (July 1, 2017 – June 30, 2018), please complete the RCUH Flexible Spending Plan Election & Compensation/Change Form (B-5F). Your current Flexible Spending Plan will not automatically continue into the new plan year if no form is submitted.
• If you would like to enroll in any Supplemental Long Term Care Insurance for the upcoming Plan Year (July 1, 2017 – June 30, 2018), please email [email protected] or [email protected].

This year’s Open Enrollment Deadline (e.g., Changes/Enrollments) is Wednesday, May 17, 2017.

Please submit all completed Open Enrollment Forms either by:

Email:	[email protected]
Fax:	(808) 956-5022
Mail:	RCUH Human Resources 1601 East-West Road 4th Floor, Makai Wing Honolulu, HI 96848

If you have any questions, please contact RCUH Human Resources Benefits Department via email at [email protected] or you may contact Emily Blackston at (808) 956-2326 or Tyler Hishinuma at (808) 956-0456.

**Please note this training is managed and conducted by the Hawaii State Ethics Commission and not RCUH. Feel free to contact the Hawaii State Ethics Commission directly with any questions or concerns – contact information can be found at the bottom of this announcement.

~*~*~*~*~*~*~*~*~*~*~

UPDATE: April 24, 2017 – 

Due to an overwhelming response from state employees, our Kapolei ethics class scheduled on May 24, 2017, 10:00 a.m. – 11:30 a.m., is now full and registration for this class has been closed. 

To accommodate more employees, we have scheduled a second class in Kapolei on May 24, 2017, at 1:00 p.m. —  2:30 p.m.  

~*~*~*~*~*~*~*~*~*~*~

The Hawaii State Ethics Commission will be offering ethics training classes in May to state employees on Oahu (Kapolei) and Hawaii Island (Hilo).  Online registration for both classes is now open.  We encourage employees to register early because seating is limited.  Training dates and locations are as follows:

Training Date:  May 24, 2017 (1:00 p.m. – 2:30 p.m.)
Department of Hawaiian Home Lands
Hale Ponoʻi
91-5420 Kapolei Parkway
Kapolei, Hawaii

 To register online:  http://ethics.hawaii.gov/2017-05-24kapoleipm/

Training Date:  May 25, 2017 (10:00 a.m. – 11:30 a.m.)
University of Hawaii – Hilo Campus
University Classroom Building 100
200 W. Kāwili Street
Hilo, Hawaii

To register online:  http://ethics.hawaii.gov/2017-05-25hilo/

Additional classes on Oahu and the neighbor islands are listed on the Commission’s training schedule, which is posted on our website at:  http://ethics.hawaii.gov/2017training/.  The classes are open to all state employees.  Please forward this information to the employees in your agency and encourage employees who have not received ethics training to attend an ethics training this year.

Please contact our office at (808) 587-0460 or [email protected] with any questions you may have.

Thank you for your support of ethics education!

Hawaii State Ethics Commission
1001 Bishop Street, Suite 970
Honolulu, Hawaii  96813
Telephone:  (808) 587-0460

 

RCUH 2017-2018 Benefit Open Enrollment Sessions – SIGN-UPS START TODAY!

To:      All RCUH Regular Status (50-100%) FTE Employees

RCUH’s 2017 – 2018 Benefit Open Enrollment Session sign-ups start today.  We encourage you to attend the upcoming sessions since there will be changes on your HMSA & Kaiser plans.  Carrier representatives will be available before and after their respective presentations.

Please see below for information on the upcoming open enrollment sessions:

Date	Time	Location
Monday, May 1, 2017	9:00 am to 12:00 pm	Oahu – UH Manoa, Kuykendall Auditorium
	1:00 pm to 4:00 pm
Tuesday, May 2, 2017	9:00 am to 12:00 pm	Oahu – Kaka’ako, JABSOM Auditorium MEB, 314
	1:00 pm to 4:00 pm
Wednesday, May 3, 2017	9:00 am to 12:00 pm	Kauai – Kauai Community College, OCET 106
	1:00 pm to 4:00 pm
Thursday, May 4, 2017	9:00 am to 12:00 pm	Big Island – Imiloa
	1:00 pm to 4:00 pm
Friday, May 5, 2017	9:00 am to 12:00 pm	Maui – UH Maui College, Pilina, Multipurpose Room
	1:00 pm to 4:00 pm
Monday, May 8, 2017	1:30 pm to 3:30 pm	Oahu – HITS ·         UH – Manoa Kuykendall 201 (Origination Site) ·         Leeward Community College – Learning Commons Room 108B ·         UH West Oahu – Library Room B-157 ·         Windward Community College – Akoakoa Room 113A ·         Kauai Community College – Learning Resource Center Room 122 ·         Maui Community College – Kaaike Room 105 CD ·         UH Hilo – Media Services Room 359 ·         Honolulu Community College – Building 7 Room 305 ·         Kapiolani Community College – Naio Room 207

NEW!  Agenda at each Enrollment Session:

Session	9am-12:00pm	1pm-4:00pm
Q&A with Carriers	9:00am	1:00pm
RCUH Welcome and Introduction	9:30am	1:30pm
HMSA	9:40am	1:40pm
Kaiser	10:00am	2:00pm
HDS Dental	10:20am	2:20pm
NBS FSA/DCAP, Transit/Parking	10:35am	2:35pm
Standard Group Life and Group LTD	10:50am	2:50pm
UNUM Group Long Term Care	11:05am	3:05pm
RCUH Conclusion and Reminders	11:15am	3:15pm
Q&A with Carriers	12:00pm	4:00pm

During open enrollment, you can make changes to your existing health plans, your family status, update your beneficiary, and/or update your flexible spending/dependent care and transportation/parking deductions. We will be announcing plan changes, changes to cost of health/dental plan premiums, reminders to submit new FSA/DCAP election amounts and update Transit/Parking payroll deductions and online capabilities/resources from each carrier. 

To sign up for enrollment sessions, click on RCUH Training Enrollment (located on the RCUH home web page at www.rcuh.com). 

We will be providing you with your Open Enrollment informational packets via email or postal mail (if no email specified) during the week of April 17, 2017. Please refer to upcoming key dates listed below: 

IMPORTANT UPCOMING DATES TO REMEMBER
April 17-21, 2017	Check your emails or postal mail for your Open Enrollment Information Packet & Review ESS for your Benefits
May 1-8, 2017	Attend a Benefit Open Enrollment Session
May 17, 2017	DEADLINE for Benefits Enrollment/Change Election Forms
July 1, 2017	Start date of Benefits Enrollment/Changes

 We look forward to your attendance in our upcoming sessions. If you have any questions, please email RCUH Benefits at [email protected] or 808-956-2326. 

Open Enrollment sessions are accessible for individuals with disabilities.  For more information or to request an accommodation due to your disability, please contact RCUH at (808) 956-3100 or email [email protected] at least one week prior to the enrollment session you signed up for.

Summer Season is approaching!  If you are on a nonimmigrant visa and will be traveling during the summer season, we would like to remind you to email RCUH Human Resources/Immigration ([email protected]) at least two (2) weeks prior to your travel so that we can ensure that you have the proper documentation to travel and to return back into the United States to continue your employment with RCUH. Please provide us with the following information:

(1) Dates of Travel (Departure and Return Dates)

(2) Who will be traveling with you

(3) Reason for Travel

RCUH Human Resources will prepare the proper travel verification of employment prior to your travel and will provide to you as soon as your request has been received.

IMPORTANT REMINDER(S) WHILE TRAVELING OUTSIDE THE U.S.: 

• The I-94 admission record. Upon your return, please go to the U.S. Customs and Border Protection website to get your online I-94 record.  You will submit a copy of your I-94 record to the RCUH Human Resources office.

• Check the entry stamp to ensure that the period of admission matches the expiration date of the approved visa status.  For example, be sure to check the validity dates of your passport before travel.  If the passport expires prior to your approved visa status you should renew the passport before you return to the U.S.  If you do not renew the passport, upon re-entry to the U.S., the immigration officer will issue an admission record valid only until the passport’s expiration.

• If you are a nonimmigrant employee who has a pending “change of status” petition (i.e., change from F-1 to H-1B) with the U.S. Citizenship and Immigration Services (USCIS), you must remain in the U.S. until a determination on the petition is rendered. A nonimmigrant who travels abroad while an application for change of status is pending is considered to have abandoned the change of status portion of the petition.

Please email [email protected] or (808) 956-0871 if you have any questions.

The RCUH Human Resources Portal and Employee Self-Service will be down Saturday (4/8/17) at 8:00 AM through Sunday (4/9/17) at 8:00 AM for system maintenance.

Should you have any questions, please contact Stacie Kondo at (808) 956-8953 or [email protected].