The RCUH Payroll Department has updated its 3.810 RCUH Payroll & Certification policy to provide employees and Principal Investigators with guidance on processes, requirements, and responsibilities, including links to additional resources.  Revisions made to the policy have not changed existing procedures.

Adherence to RCUH policy and deadlines will be strictly enforced.

Policy 3.810 RCUH Payroll & Certification policy will be replacing:

• 3.810 RCUH Time Reporting
• 3.820 RCUH Payroll Checks
• 3.825 RCUH Direct Deposit
• 3.830 RCUH Wage and Tax Statement

Please click on the link below to access additional information regarding the updated policy:

RCUH 3.810 Payroll & Certification Policy

Please contact the RCUH Payroll Department at [email protected] if you have any questions or need further assistance.  Thank you.

In order to minimize searching for the RCUH timesheets each pay period, we will have the current RCUH timesheet available in the Current News section of the RCUH website on the first working day of each pay period.

Click here for the April 1-15, 2017 Timesheet
Payroll Deadline is April 17, 2017 noon
Payday for this timesheet is April 21, 2017

Next Announcement: April 17, 2017 (April 16-30, 2017)

If you have any questions or concerns, please do not hesitate to contact us at [email protected] or 956-3100.

The RCUH Human Resources Portal and Employee Self-Service will be down Tuesday, 3/28/17 from 5:00 PM to 6:00 PM for system maintenance.

Should you have any questions, please contact Stacie Kondo at (808) 956-8953 or [email protected].

The RCUH HR Business Office is now accepting applications for the Tuition Reimbursement program for any courses with a course completion date AFTER July 1, 2017. Please be advised that application approval does not guarantee payment of funds, but is still subject to availability of funds at the time of course completion.

Please see Policy 3.460 RCUH Tuition Expense Reimbursement for information on how to apply and for the most current program application.

If you have any questions or concerns not covered in the policy, please contact Danielle Hindel at (808) 956-0325 or [email protected]

ATTENTION:  Regular status employees 50-100% FTE

If you are currently participating in RCUH’s Group Retirement Annuity (GRA) and/or Supplemental Retirement Annuity (SRA) plans administered through TIAA-CREF OR if you are interested in enrolling into a TIAA-CREF SRA plan, the RCUH Human Resources Department is now coordinating one-hour Individual/Employee Retirement Counseling Sessions with TIAA-CREF.  During these meetings, you will be able to discuss your personal financial/retirement goals with a TIAA-CREF Financial Consultant, on a free and confidential basis.

A TIAA-CREF representative will be able to assist you with planning for your retirement goals, including:

• Setting realistic goals for key life events and retirement
• Reviewing your investment mix and strategy
• Selecting your TIAA-CREF options
• Learning about TIAA-CREF retirement income flexibility

For employees unfamiliar with the SRA plan, it is considered a 403(b) tax-deferred annuity plan which allows an employee to make contributions via payroll deduction from his/her pre-tax earnings towards an individual retirement plan (i.e., SRA) through our third party administrator, TIAA-CREF.  Enrolling or making changes to your SRA election may be done at any time during the year. For more information about the GRA and SRA plans, please go to our website, www.rcuh.com and review the RCUH Retirement Plans Policy (3.560).

We have reserved the following dates and times for Individual Sessions:

Dates	Location	Times
April 4, 2017	JABSOM MEB Library, Quiet Reading Room 105 – Honolulu 651 Ilalo St. Honolulu, HI 96813	9:00am – 4:00pm
April 5, 2017	JABSOM MEB Library, Quiet Reading Room 105 – Honolulu 651 Ilalo St. Honolulu, HI 96813	9:00am – 4:00pm
April 6, 2017	JABSOM MEB Library, Quiet Reading Room 105 – Honolulu 651 Ilalo St. Honolulu, HI 96813	9:00am – 4:00pm

To schedule an appointment, please use our secure Web site at:

http://www.tiaa-cref.org/schedulenow

If you have questions or are unable to schedule an appointment online, please call our Service and Scheduling Group at 800-732-8353 Mon-Fri 6am – 3pm Hawaii time.

Meetings are accessible for individuals with disabilities.  For more information or to request an accommodation due to your disability, contact YeeYeng Lim at (808) 956-6979 or email [email protected] at least one week prior to the session.

RCUH will be conducting a Workplace Violence Prevention Training session at UH Maui College, Laulima 105 on Tuesday, May 9^th. It is strongly recommended that all RCUH staff and supervisors attend this training. These will be 3-hour sessions facilitated by Jerry Trinidad of Action Strategies. Everyone (including Principal Investigators, non-RCUH employees, and supervisors who employ individuals through the RCUH) is welcome to attend. Priority for seating will be given to RCUH employees and supervisors of RCUH employees.

It is the RCUH’s policy to provide a safe work environment for all employees and individuals in the workplace. We maintain a zero tolerance for violence in the workplace. Violators of this policy may be subject to immediate disciplinary action, including possible termination of employment.

The first hour (all employees + supervisors) will focus on creating and maintaining a violence-free workplace and will cover:

• Definition and types of workplace violence
• Where and reasons why violence occurs
• Profiles of the victims and perpetrators
• Warning signs of potential violence and steps to mitigate it

After the first hour, the session will break and non-supervisory employees may be excused. The second two hours (supervisors) will focus on communication skills and conflict resolution.

Please sign up for a training through Employee Self Service (ESS) and search “Maui” (case-sensitive) under “Select Training Island”. If you have any trouble signing up, please feel free to contact Tana Staub at [email protected] or 956-7055.  We will definitely be scheduling future sessions in the next several months.

Tuesday, May 9 – morning session
UH Maui College, Laulima 105
–   9:00am – 10:00am All Employees + Supervisors
–   10:00am – 12:00pm Supervisors

Tuesday, May 9 – afternoon session
UH Maui College, Laulima 105
–   1:30pm – 2:30pm All Employees + Supervisors
–   2:30pm – 4:30pm Supervisors

Relevant RCUH Policies:
Policy 3.930A Workplace Violence Prevention (Addendum to Policy 3.930 RCUH Safety and Accident Prevention Program)

Please contact Tana Staub at [email protected] or 956-7055 by April 27th if you require special arrangements or accommodations.

 

ATTENTION:  Regular status employees 50-100% FTE

If you are currently participating in RCUH’s Group Retirement Annuity (GRA) and/or Supplemental Retirement Annuity (SRA) plans administered through TIAA-CREF OR if you are interested in enrolling into a TIAA-CREF SRA plan, the RCUH Human Resources Department is now coordinating one-hour Individual/Employee Retirement Counseling Sessions with TIAA-CREF.  During these meetings, you will be able to discuss your personal financial/retirement goals with a TIAA-CREF Financial Consultant, on a free and confidential basis.

A TIAA-CREF representative will be able to assist you with planning for your retirement goals, including:

• Setting realistic goals for key life events and retirement
• Reviewing your investment mix and strategy
• Selecting your TIAA-CREF options
• Learning about TIAA-CREF retirement income flexibility

For employees unfamiliar with the SRA plan, it is considered a 403(b) tax-deferred annuity plan which allows an employee to make contributions via payroll deduction from his/her pre-tax earnings towards an individual retirement plan (i.e., SRA) through our third party administrator, TIAA-CREF.  Enrolling or making changes to your SRA election may be done at any time during the year. For more information about the GRA and SRA plans, please go to our website, www.rcuh.com and review the RCUH Retirement Plans Policy (3.560).

We have reserved the following dates and times for Individual Sessions:

Dates	Location	Times
March 21, 2017	Maui Community College Pilina, Room 155. 310 Kaahumamu Ave. Kahului, HI 96732	9:00am – 4:00pm
March 22, 2017	Pacific Disaster Center 1305 N Holopono St #2 Kihei, HI 96753	9:00am – 4:00pm
March 23, 2017	Pacific Disaster Center 1305 N Holopono St #2 Kihei, HI 96753	9:00am – 4:00pm
March 24, 2017	Pacific Disaster Center 1305 N Holopono St #2 Kihei, HI 96753	9:00am – 4:00pm

To schedule an appointment, please use our secure Web site at:

http://www.tiaa-cref.org/schedulenow

If you have questions or are unable to schedule an appointment online, please call our Service and Scheduling Group at 800-732-8353 Mon-Fri 6am – 3pm Hawaii time.

Meetings are accessible for individuals with disabilities.  For more information or to request an accommodation due to your disability, contact YeeYeng Lim at (808) 956-6979 or email [email protected] at least one week prior to the session.

 

In order to minimize searching for the RCUH timesheets each pay period, we will have the current RCUH timesheet available in the Current News section of the RCUH website on the first working day of each pay period.

Click here for the March 16-31, 2017 Timesheet
Payroll Deadline is April 3, 2017 noon
Payday for this timesheet is April 7, 2017

Next Announcement: April 3, 2017 (April 1-15, 2017)

If you have any questions or concerns, please do not hesitate to contact us at [email protected] or 956-3100.

U.S. Citizenship and Immigration Services (USCIS) have updated the Guidance for Completing Form I-9 Handbook for Employers.  Principal Investigators and Project Administrators should use this handbook as a detailed reference guide when completing Form I-9.

Please click on the links below to access the handbook and additional information regarding Form I-9:

M-274, Handbook for Employers: Guidance for Completing Form I-9

I-9, Employment Eligibility Verification

I-9 Central

Please contact RCUH Human Resources at [email protected] or (808) 956-7307 if you have any questions or need further assistance in completing Form I-9.