The Research Corporation of the University of Hawai‘i received guidance from counsel regarding U.S. travel restrictions. Please refer to the attached Memorandum.
**For the latest information about the Executive Order, please visit the USCIS website for a list of commonly asked Questions and Answers and ongoing updates.
Please email [email protected] or (808) 956-0871 if you have any questions.
TO: RCUH Employees Who Have Worked 50% Full-Time Equivalency or More and Have Enrolled in Health Coverage During the 2016 Calendar Year
RCUH Employees Who Have Worked 75% Full-Time Equivalency or More and Have Been Offered Health Coverage During the 2016 Calendar Year
As part of our compliance with the Patient Protection and Affordable Care Act Law (PPACA), the RCUH is required t provide you with IRS Form 1095-C. This form will provide you with important information about the health insurance coverage that was offered to you during the 2016 calendar year.
Employees who submitted consent for an electronic IRS Form 1095-C:
Your 2016 Form 1095-C is now available on the RCUH Employee Self-Service system at www.rcuh.com:
Employee Self-Service > User ID and Password > Benefits > View 1095-C Form > Tax Form.
If you have difficulties opening your PDF form, please make sure that the pop-up blocker on your browser is off or allows our website.
Employees who submitted consent for an electronic IRS Form 1095-C:
A paper 1095-C form will be mailed to your current mailing address on record on Tuesday, January 31, 2017.
For more information, please refer to the Questions and Answers about Health Care Information Forms for Individuals on the IRS website or the RCUH Form 1095-C Q&A on our website.
If you have any questions about your IRS Form 1095-C or the ACA, please contact [email protected]. If you have difficulties logging in to Employee Self Service, please contact [email protected].
We are excited to announce that the Wednesday, February 8th Employee/Independent Contractor (EIC) Review training session will be made available via live Video Conference to several locations – Leeward Community College, UH Cancer Center, UH Hilo, UH Maui College, and Kauai Community College.
Wednesday, February 8 – Video Conference registrations available
1:00pm – 2:30pm
– UH Manoa – Kuykendall 201** Updated location (live) – session full
– Leeward Community College, Learning Commons Rm 108B (via HITS)
– UH Cancer Center, Rm 401 (via HITS)
– UH Hilo, Media Services Rm 359 (via HITS)
– UH Maui College, Ka`aike Rm 105CD (via HITS)
– Kauai CC, Learning Resource Center Rm 122 (via HITS)
Other Employee/Independent Contractor (EIC) Review Training Sessions:
Friday, February 10
10:30am – 12:00pm
– UH Hilo, `Imiloa Conference Room (live)
Thursday, February 16 – session full (wait list available)
1:00pm – 2:30pm
– UH Manoa, Burns Hall, 1601 East-West Road, Room 4012 (live)
Thursday, February 22
1:00pm – 2:30pm
– UH Manoa, Burns Hall, 1601 East-West Road, Room 4012 (live)
These training sessions are being held to provide Principal Investigators and Project Administrators with a set of guidelines on EIC Determinations. It is the policy of the RCUH to properly classify individuals providing services as an “Employee,” “Independent Contractor,” or “Non-Employee.” Misclassification of employees as independent contractors is a serious issue and could result in being held liable for employment taxes (income tax withholdings, Social Security and Medicare, unemployment) for that worker in addition to penalties and interest. Organizations are being scrutinized as never before, as federal and state agencies are ramping up enforcement efforts.
Please sign up for Video Conference and live training through Employee Self Service (ESS) and search “Oahu”, “Hawaii”, “Kauai”, or “Maui” (case-sensitive) under “Select Training Island”. If you have any trouble signing up or are interested in scheduling a separate session for your staff, please feel free to contact Tana Staub at [email protected] or 956-7055.
Agenda:
RCUH Policy:
3.225 RCUH Employee-Independent Contractor Review
Please contact Tana Staub at [email protected] or 956-7055 if you require special arrangements or accommodations at least five business days prior to the training.
**Due to high demand, registration for the February 8th and February 16th sessions at UH Manoa are CLOSED
Upcoming EIC Training Dates:
Friday, February 10 – UH Hilo
10:30am – 12:00pm
UH Hilo, `Imiloa Conference Room
Wednesday, February 22 – UH Manoa **NEW DATE ADDED!
1:00pm – 2:30pm
UH Manoa, Burns Hall 4012
This training session will be held to provide Principal Investigators and Project Administrators with a set of guidelines on EIC Determinations. It is the policy of the RCUH to properly classify individuals providing services as an “Employee,” “Independent Contractor,” or “Non-Employee.” Misclassification of employees as independent contractors is a serious issue and could result in being held liable for employment taxes (income tax withholdings, Social Security and Medicare, unemployment) for that worker in addition to penalties and interest. Organizations are being scrutinized as never before, as federal and state agencies are ramping up enforcement efforts.
Please sign up for a training through Employee Self Service (ESS) and search “Hawaii” or “Oahu” (case-sensitive) under “Select Training Island”. If you have any trouble signing up or are interested in scheduling a session outside of UH Manoa, please feel free contact Tana Staub at [email protected] or 956-7055. This is the first session of several that we will be holding this year and we are happy to schedule on neighbor islands and other campuses if there is any interest.
Agenda:
RCUH Policy:
3.225 RCUH Employee-Independent Contractor Review
Please contact Tana Staub at [email protected] or 956-7055 at least 5 business days prior to training if you require special arrangements or accommodations.
ATTENTION: Regular status employees 50-100% FTE
If you are currently participating in RCUH’s Group Retirement Annuity (GRA) and/or Supplemental Retirement Annuity (SRA) plans administered through TIAA-CREF OR if you are interested in enrolling into a TIAA-CREF SRA plan, the RCUH Human Resources Department is now coordinating one-hour Individual/Employee Retirement Counseling Sessions with TIAA-CREF. During these meetings, you will be able to discuss your personal financial/retirement goals with a TIAA-CREF Financial Consultant, on a free and confidential basis.
A TIAA-CREF representative will be able to assist you with planning for your retirement goals, including:
For employees unfamiliar with the SRA plan, it is considered a 403(b) tax-deferred annuity plan which allows an employee to make contributions via payroll deduction from his/her pre-tax earnings towards an individual retirement plan (i.e., SRA) through our third party administrator, TIAA-CREF. Enrolling or making changes to your SRA election may be done at any time during the year. For more information about the GRA and SRA plans, please go to our website, www.rcuh.com and review the RCUH Retirement Plans Policy (3.560).
We have reserved the following dates and times for Individual Sessions:
| Dates | Location | Times |
| February 14, 2017 | John A. Burns Hall Room 4118 – Honolulu
1601 East-West Rd. Honolulu, HI 96848 |
9:00am – 4:00pm |
| February 15, 2017 | John A. Burns Hall Room 4118 – Honolulu
1601 East-West Rd. Honolulu, HI 96848 |
9:00am – 4:00pm |
| February 16, 2017 | John A. Burns Hall Room 4118 – Honolulu
1601 East-West Rd. Honolulu, HI 96848 |
9:00am – 4:00pm |
To schedule an appointment, please use our secure Web site at:
http://www.tiaa-cref.org/schedulenow
If you have questions or are unable to schedule an appointment online, please call our Service and Scheduling Group at 800-732-8353 Mon-Fri 6am – 3pm Hawaii time.
Meetings are accessible for individuals with disabilities. For more information or to request an accommodation due to your disability, contact YeeYeng Lim at (808) 956-6979 or email [email protected] at least one week prior to the session.
RCUH will be conducting two Workplace Violence Prevention Training sessions at UH Manoa on Wednesday, February 8th. It is strongly recommended that all RCUH staff and supervisors attend this training. These will be 3-hour sessions facilitated by Jerry Trinidad of Action Strategies. Everyone (including Principal Investigators, non-RCUH employees, and supervisors who employ individuals through the RCUH) is welcome to attend. Priority for seating will be given to RCUH employees and supervisors of RCUH employees.
It is the RCUH’s policy to provide a safe work environment for all employees and individuals in the workplace. We maintain a zero tolerance for violence in the workplace. Violators of this policy may be subject to immediate disciplinary action, including possible termination of employment.
The first hour (all employees + supervisors) will focus on creating and maintaining a violence-free workplace and will cover:
After the first hour, the session will break and non-supervisory employees may be excused. The second two hours (supervisors) will focus on communication skills and conflict resolution.
Please sign up for a training through Employee Self Service (ESS) and search “Oahu” (case-sensitive) under “Select Training Island”. If you have any trouble signing up, please feel free to contact Tana Staub at [email protected] or 956-7055. We will definitely be scheduling future sessions in Maui, Kauai, and Hawaii island in the next several months.
Wednesday, February 8: Morning Session
UH Manoa, Kuykendall Auditorium
February 8: Afternoon Session
UH Manoa, Kuykendall Auditorium
Relevant RCUH Policies:
Policy 3.930A Workplace Violence Prevention (Addendum to Policy 3.930 RCUH Safety and Accident Prevention Program)
Please contact Tana Staub at [email protected] or 956-7055 if you require special arrangements or accommodations.
The Human Resources Portal will be down on Friday, 1/20/17 from 6:00 PM through Monday, 1/23/17 at 7:00 AM for system maintenance.
Employee Self-Service will still be available for use.
If you have any questions please contact RCUH Information Systems at [email protected].
10:30am – 12:00pm
UH Hilo, `Imiloa Conference Room
This training session will be held to provide Principal Investigators and Project Administrators with a set of guidelines on EIC Determinations. It is the policy of the RCUH to properly classify individuals providing services as an “Employee,” “Independent Contractor,” or “Non-Employee.” Misclassification of employees as independent contractors is a serious issue and could result in being held liable for employment taxes (income tax withholdings, Social Security and Medicare, unemployment) for that worker in addition to penalties and interest. Organizations are being scrutinized as never before, as federal and state agencies are ramping up enforcement efforts.
Please sign up for a training through Employee Self Service (ESS) and search “Hawaii” (case-sensitive) under “Select Training Island”. If you have any trouble signing up or are interested in scheduling a session, please feel free to contact Tana Staub at [email protected] or 956-7055.
Agenda:
RCUH Policy:
3.225 RCUH Employee-Independent Contractor Review
Please contact Tana Staub at [email protected] or 956-7055 if you require special arrangements or accommodations.
The U.S. Citizenship and Immigration Services (USCIS) recently announced adjusting the filing fees for most immigration applications and petitions. The new fees will be effective December 23, 2016.
USCIS Announces Final Rule Adjusting Immigration Benefit Application and Petition Fees
The following are the new fees applicable to the visa petitions filed by RCUH.
| Type of Forms | Current Filing Fee (through 12/22/2016) | New Filing Fee (effective 12/23/2016) |
| Form I-129, Petition for a Nonimmigrant worker | $325.00 | $460.00 |
| Form I-539, Applicant to Extend/Change Nonimmigrant Status | $290.00 | $370.00 |
Note: The H-1B Fraud Fee for new H-1B petition(s) and the Form I-907, Request for Premium Processing will remain the same.
Please see RCUH Policy 3.212 RCUH Nonimmigrant Visas for applicable RCUH forms and instructions.
If you have any questions, please contact RCUH Human Resources at [email protected].
Due to an overwhelming response in applicants for the tuition reimbursement program for Spring 2017, all funds for Fiscal Year 2017 have been exhausted. Be advised no more applications will be accepted by RCUH HR at this time. When funding has been made available and applications are being accepted again, a notification will be posted.
If you have any questions or concerns, please contact Danielle Hindel at (808) 956-0325 or [email protected].