The Hawaii State Ethics Commission will be offering ethics training classes in 2017 for state employees on Oahu and the neighbor islands.

Training Schedule

Classes are open to all state employees and there is no fee to attend. Online registration for each class will begin approximately one month before the training date. Employees who would like to register for a class are encouraged to check the Commission’s website to see when online registration for the class begins.

Please encourage your employees to attend an ethics training class this year!

The original memo addressed to All State Agencies can be found here.

RCUH Training: Employee/Independent Contractor Review

Wednesday, March 15, 2017
UH West Oahu, Campus Center C247
10:30am – 12:00pm

This training session will be held to provide Principal Investigators and Project Administrators with a set of guidelines on EIC Determinations. It is the policy of the RCUH to properly classify individuals providing services as an “Employee,” “Independent Contractor,” or “Non-Employee.” Misclassification of employees as independent contractors is a serious issue and could result in being held liable for employment taxes (income tax withholdings, Social Security and Medicare, unemployment) for that worker in addition to penalties and interest. Organizations are being scrutinized as never before, as federal and state agencies are ramping up enforcement efforts.

Please sign up for a training through Employee Self Service (ESS) and search “Oahu” (case-sensitive) under “Select Training Island”. If you have any trouble signing up, please feel free contact Tana Staub at [email protected] or 956-7055.

Objectives:

• Understand the RCUH Employee/Independent Contractor (EIC) Determination process
• Pertinent sections of the OMB 2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards
• IRS, DOL, Chapter 84, Hawai‘i Revised Statutes
• What is an Independent Contractor, Employee and Non-Employee?
• Updated RCUH EIC Memo Templates
• “How To Do It” Hints/Help -What works & What does not work
• Master EIC Determinations

RCUH Policy:

3.225 RCUH Employee-Independent Contractor Review

Please contact Tana Staub at [email protected] or 956-7055 at least five business days in advance if you require special arrangements or accommodations.

In order to minimize searching for the RCUH timesheets each pay period, we will have the current RCUH timesheet available in the Current News section of the RCUH website on the first working day of each pay period.

Click here for the February 16-28, 2017 Timesheet
Payroll Deadline is March 1, 2017 noon
Payday for this timesheet is March 7, 2017

Next Announcement: March 1 , 2017 (March 1-15, 2017)

If you have any questions or concerns, please do not hesitate to contact us at [email protected] or 956-3100.

The RCUH payroll deadline for the 02/01-02/15/17 pay period is 12:00 noon on WEDNESDAY, February 15, 2017.   The deadline has been moved up one day due to the President’s Day Holiday.

IMPORTANT:

• Online timesheets will be available starting MONDAY February 13, 2017.
• Online timesheets must be submitted no later than 12:00 noon, WEDNESDAY, February 15, 2017
• Be sure to check for verification of your electronic submission (name, date, time and confirmation number) and that the correct number of timesheets were submitted (x of x).
• Supporting documentation must be submitted to RCUH Payroll by WEDNESDAY, February 15, 2017
• RCUH employees will NOT be paid if the online timesheets are not submitted by the RCUH payroll deadline.
• Late timesheets will be processed retroactively with the next scheduled payroll processing.

For your convenience, click here to view the 2017 Human Resources Personnel Action & Payroll Calendar.

Should you have any questions, please contact the RCUH Payroll Staff at [email protected].

Thank you,

RCUH Payroll Staff

A Need Access link can now be found on the Human Resource Portal Login Page. This page provides brief instructions on how to obtain access to the Human Resources (HR) Portal, the HR Portal Access Form, and who to contact if you have any questions.

If you have any questions, please contact RCUH Information Systems at [email protected].

The February 2017 edition of the Hawaii State Ethics Commission’s newsletter, “The High Road,” is now available. Please review for 2017 legislative updates and a refresher on ethics as it relates to travelling on state business.

Should you have any questions, please feel free to contact the Hawaii State Ethics Commission at (808) 587-0460 or [email protected].

[pdf-embedder url=”https://www.rcuh.com/wp-content/uploads/2017/02/02.06.2017_The-High-Road_2017-01.pdf” title=”02.06.2017_The High Road_2017-01″]

In order to minimize searching for the RCUH timesheets each pay period, we will have the current RCUH timesheet available in the Current News section of the RCUH website on the first working day of each pay period.

Click here for the February 1-15, 2017 Timesheet
Payroll Deadline is February 15, 2017 noon
Payday for this timesheet is February 22, 2017

Next Announcement: February 15, 2017 (February 15-28, 2017)

If you have any questions or concerns, please do not hesitate to contact us at [email protected] or 956-3100.

The Research Corporation of the University of Hawai‘i received guidance from counsel regarding U.S. travel restrictions.  Please refer to the attached Memorandum.

**For the latest information about the Executive Order, please visit the USCIS website for a list of commonly asked Questions and Answers and ongoing updates.

Please email [email protected] or (808) 956-0871 if you have any questions.

TO:      RCUH Employees Who Have Worked 50% Full-Time Equivalency or More and Have Enrolled in Health Coverage During the 2016 Calendar Year

RCUH Employees Who Have Worked 75% Full-Time Equivalency or More and Have Been Offered Health Coverage During the 2016 Calendar Year

As part of our compliance with the Patient Protection and Affordable Care Act Law (PPACA), the RCUH is required t provide you with IRS Form 1095-C. This form will provide you with important information about the health insurance coverage that was offered to you during the 2016 calendar year.

Employees who submitted consent for an electronic IRS Form 1095-C:

Your 2016 Form 1095-C is now available on the RCUH Employee Self-Service system at www.rcuh.com:

Employee Self-Service > User ID and Password > Benefits > View 1095-C Form > Tax Form.

If you have difficulties opening your PDF form, please make sure that the pop-up blocker on your browser is off or allows our website.

 Employees who submitted consent for an electronic IRS Form 1095-C:

A paper 1095-C form will be mailed to your current mailing address on record on Tuesday, January 31, 2017.

For more information, please refer to the Questions and Answers about Health Care Information Forms for Individuals on the IRS website or the RCUH Form 1095-C Q&A on our website.

If you have any questions about your IRS Form 1095-C or the ACA, please contact [email protected]. If you have difficulties logging in to Employee Self Service, please contact [email protected].

We are excited to announce that the Wednesday, February 8th Employee/Independent Contractor (EIC) Review training session will be made available via live Video Conference to several locations – Leeward Community College, UH Cancer Center, UH Hilo, UH Maui College, and Kauai Community College.

Wednesday, February 8 – Video Conference registrations available
1:00pm – 2:30pm
 – UH Manoa – Kuykendall 201** Updated location (live) – session full
 – Leeward Community College, Learning Commons Rm 108B (via HITS)
 – UH Cancer Center, Rm 401 (via HITS)
 – UH Hilo, Media Services Rm 359 (via HITS)
 – UH Maui College, Ka`aike Rm 105CD (via HITS)
 – Kauai CC, Learning Resource Center Rm 122 (via HITS)

Other Employee/Independent Contractor (EIC) Review Training Sessions:

Friday, February 10
10:30am – 12:00pm
– UH Hilo, `Imiloa Conference Room (live)

Thursday, February 16 – session full (wait list available)
1:00pm – 2:30pm
– UH Manoa, Burns Hall, 1601 East-West Road, Room 4012 (live)

Thursday, February 22
1:00pm – 2:30pm
– UH Manoa, Burns Hall, 1601 East-West Road, Room 4012 (live)

These training sessions are being held to provide Principal Investigators and Project Administrators with a set of guidelines on EIC Determinations. It is the policy of the RCUH to properly classify individuals providing services as an “Employee,” “Independent Contractor,” or “Non-Employee.” Misclassification of employees as independent contractors is a serious issue and could result in being held liable for employment taxes (income tax withholdings, Social Security and Medicare, unemployment) for that worker in addition to penalties and interest. Organizations are being scrutinized as never before, as federal and state agencies are ramping up enforcement efforts.

Please sign up for Video Conference and live training through Employee Self Service (ESS) and search “Oahu”, “Hawaii”, “Kauai”, or “Maui”  (case-sensitive) under “Select Training Island”. If you have any trouble signing up or are interested in scheduling a separate session for your staff, please feel free to contact Tana Staub at [email protected] or 956-7055.

Agenda:

• RCUH Employee/Independent Contractor Determination Process
• Independent Contractor, Guest Speaker, and Employee relationships (How to’s)
• EIC Policy and Updated Memo Templates
• Master EIC Determinations

RCUH Policy:

3.225 RCUH Employee-Independent Contractor Review

Please contact Tana Staub at [email protected] or 956-7055 if you require special arrangements or accommodations at least five business days prior to the training.